Show Invoice Tab
This section includes the fields and descriptions for the Show Invoice tab.
Billing Address Island
| Field | Description |
|---|---|
| Bill to Customer | This is the number of the customer to whom the invoice was sent.
The other lines in this field show the bill-to customer’s name and address. The text is retrieved from the invoice in the window Invoices or from the sales order in the window Sales Orders. |
| Attn. | This is the bill-to customer’s attention person the person to whom payment information is directed. The name is retrieved from the invoice in the window Invoices or from the sales order in the window Sales Orders. |
| Ctry | This is the customer’s country code. It is retrieved from the relevant invoice in the window Invoices or sales order in the window Sales Orders. |
Settling Company Island
| Field | Description |
|---|---|
| Settling Company | This field shows the number of the settling company that applies to the currently displayed invoice.
For further information about the influence of a settling company and how such a company is determined, please see the section Multiple Companies in the chapter “Introduction to the G/L Module.” This field also displays the name of the specified settling company. |
Price Island
| Field | Description |
|---|---|
| Currency | This is the currency of the invoice. The currency is retrieved from the invoice in the window Invoices or the sales order in the window Sales Orders. |
| Exchange Rate Date | This field shows the exchange rate date for the calculation of prices on the invoice. If no exchange rate date was specified on the sales order on which the invoice is based, or if the invoice was created in the window Invoices, this field is blank. |
| Sales | This is the sum of the prices in the item lines of the invoice. All line and quantity discounts have been deducted. |
| Invoice Discount % | This is the percentage rate used to calculate the invoice discount on the invoice. The percentage rate is retrieved from the invoice in the window Invoices or on the sales order in the window Sales Orders. |
| Invoice Discount | This is the calculated invoice discount amount deducted from the invoice. The discount is retrieved from the invoice in the window Invoices or the sales order in the window Sales Orders. |
| Tax on Sales | This is the tax calculated by Maconomy. The amount is automatically added to the invoice.
If multiple tax codes are enabled, the “Tax on Sales” field will be replaced by the following fields: “Total Tax on Sales,” “Tax on Sales 1,” “Tax on Sales 2” and, if enabled, “Tax on Sales 3.” The “Total Tax on Sales” field calculates the sum of the other individual tax amount fields. For further information on multiple tax codes, please see the description in “Tax Codes.” |
| Tax on Charges | This is the tax calculated by Maconomy from the charges in the above field. The amount is automatically added to the invoice.
If multiple tax codes are enabled, the “Tax on Charges” field will be replaced by the following fields: “Total Tax on Charges,” “Tax on Charges 1,” “Tax on Charges 2” and, if enabled, “Tax on Charges 3.” The “Total Tax on Charges” field calculates the sum of the other individual tax amount fields. For further information on multiple tax codes, please see the description in “Tax Codes.” |
| Items on Account | This field shows how much of the item sum of the sales order was invoiced on account before this invoice was created. It is deducted from the item sum on the invoice. If the invoice is an on account invoice, the value is “0.00.” The field is only used by Maconomy Trade. |
| Tax on Account | This field shows the tax amount added to any on account invoices before this invoice was created. The amount is deducted from the total tax amount on the invoice. If the invoice is an on account invoice, the value is “0.00.” The field is only used by Maconomy Trade.
If multiple tax codes are enabled, the “Tax on Account” field will be replaced by the following fields: “Total Tax on Account,” “Tax on Account 1,” “Tax on Account 2,” and, if enabled, “Tax on Account 3. The “Total Tax on Account” field calculates the sum of the other individual tax amount fields. For further information on multiple tax codes, please see the description in “Tax Codes.” |
| Balance Due | This is the total amount due from the bill-to customer. The amount is calculated from the sales amount, less any invoice discount, plus charges and tax. |
| Std. Currency | This is the bill-to customer’s standard currency. The currency is retrieved from the Customer Information Card. |
| Total in Standard | This field the “Total Amount Due” converted into the standard currency of the bill-to customer. |
Remarks Island
Here you can enter comments about the invoice. Your comments can only be edited and seen in this window.
Extra Fields Island
| Field | Description |
|---|---|
| Popup 1-5 | These fields show the pop-up values selected in the corresponding fields in the invoice or sales order which is the basis of the current invoice. |
Ship to Address Island
| Field | Description |
|---|---|
| Customer | This is the number of the customer to whom the items were delivered. It is retrieved from the invoice in the window Invoices or the sales order in the window Sales Orders.
The other lines in this field show the ship-to customer’s name and address. The text is retrieved from the invoice in the window Invoices or from the sales order in the window Sales Orders. |
| Attn. | This is the ship-to customer’s attention person the person to whom shipping information is directed. The name is retrieved from the invoice in the window Invoices or from the sales order in the window Sales Orders. |
| Country | This is the customer’s country code. It is retrieved from the relevant invoice in the window Invoices or sales order in the window Sales Orders. |
Company Island
| Field | Description |
|---|---|
| Company | This field shows the number of the company responsible for the current invoice. The number is transferred from the island Company on the invoice or the sales order on which the invoice is based.
This field also shows the name of the specified company. |
Invoice Island
| Field | Description |
|---|---|
| Invoice No. | This is the number of the invoice. If you cannot remember the number of an invoice, you can use the search functions in the Find menu. You determine how invoice numbers are allocated in the window Numbers in the Set-Up module. |
| Printed | This field shows whether the invoice has been printed or not. If you wish to reprint it, select “Print...” in the File menu. If you remove the mark here first, the invoice will be treated as if it has not been printed. Alternatively, you can mark that you wish to reprint invoices, which means that the invoice in the window will be included although the mark is not removed.
When you reprint the invoice, Maconomy does not invoice the amount again. The printout is merely registered as a copy of the original invoice. |
| Order No. | This is the number of the sales order in the window Sales Orders which generated the invoice. If it is a blanket invoice, the field will show the lowest sales order number in the invoice. If the invoice was created in the window Invoices, the value is “0.” |
| Packing Slip No. | This is the number of the packing slip for the invoice. If you have made more than one packing slip, the field shows the last one. |
| Version | This is the version number of the sales order which generated the invoice. The value cannot be changed here. |
| Invoice Date | This is the invoice date. |
| Due Date | This is the due date which is assigned to the invoice shown. The due date is automatically calculated from the invoice date and the customer’s payment terms. If the field “Due Date from Printing Date” in the window System Information has been marked, the due date will be calculated from the printing date. |
| Printed by | Here, the name of the employee, who printed the invoice, is shown. The value does not change at reprinting. |
| Printing Date | Here, the date of invoice printing is shown. The value does not change at reprinting. |
| Invoice Supplement Name | Enter the invoice supplement name to use in the invoice. Currently, this is the only option for adding Supplements to Sales Orders and Subscription Orders. Thus, you cannot add the supplement from a draft. |
Dimensions Island
| Field | Description |
|---|---|
| Location | This is the location specified in the invoice in the window Invoices or the sales order in the window Sales Orders. |
| Entity | The functionality of this field is similar to the functionality of the field “Location” above. |
| Project | The functionality of this field is similar to the functionality of the field “Location” above. |
| Purpose | The functionality of this field is similar to the functionality of the field “Location” above. |
| Spec. 1-3 | The functionality of these fields is similar to the functionality of the field “Location” above. |
| Local Spec. 1-3 | The functionality of these fields is similar to the functionality of the field “Location” above. |
Customer Information Island
| Field | Description |
|---|---|
| Department | This is the department assigned to the invoice in the window Invoices or the sales order in the window Sales Orders. |
| Warehouse | This is the warehouse from which the invoiced items were delivered. The information is retrieved from the invoice in the window Invoices or the sales order in the window Sales Orders. |
| Reference | This field shows the note entered in the field “Reference” in the invoice in the window Invoices or the sales order in the window Sales Orders. |
| Tax No. | This is the customer’s tax number. It is retrieved from the relevant invoice in the window Invoices or sales order in the window Sales Orders. |
Sales Orders Island
| Field | Description |
|---|---|
| Main Order No. | If the invoice has been created from a sales order which is linked to a main order, the number of the main order is displayed in this field. If the invoice is created from the main order itself, the number of the current main order is displayed. |
Credit Card Island
| Field | Description |
|---|---|
| Credit Card No. | If the displayed invoice was created on the basis of a sales order to be paid by credit card, this field shows the number of the credit card which will be used for payment of the current invoice. The value is retrieved from the field “Credit Card No.” on the current sales order. |
| Expiry Date | If the displayed invoice was created on the basis of a sales order to be paid by credit card, this field shows the expiry date entered for the credit card specified in the field “Credit Card No.” above. The value in this field is retrieved from the field “Expiry Date” on the current sales order. |
| Amount Authorized | If the displayed invoice was created on the basis of a sales order to be paid by credit card, this field shows the amount which the credit card issuer has accepted to pay for the current sales order. The value in this field is retrieved from the field “Amount Authorized” on the current sales order. |
| Authorization Code | If the displayed invoice was created on the basis of a sales order to be paid by credit card, this field shows the authorization code which the credit card issuer has specified in connection with the payment of the amount in the field “Amount Authorized” above. The value in this field is retrieved from the field “Authorization Code” on the current sales order. |
| Authorization Date | If the displayed invoice was created on the basis of a sales order to be paid by credit card, this field shows the date on which the credit card issuer authorized payment of the amount in the field “Amount Authorized” above. The value in this field is retrieved from the field “Authorization Date” on the current sales order. |