Job Entries Sub-Tab

This section includes the fields and descriptions for the Job Entries sub-tab.

Note that opening and closing figures for the changed amounts displayed in the table part are not included in the standard layout of this window. However, the opening and closing figures are maintained and can be added to the layout by means of Maconomy’s layout editing tools if so desired.

Field	Description
Entry Details	This field shows a link to the Job Entries workspace. When you click this link, the Job Entries workspace filter which will automatically focus on the job entry and show details.
G/L Entry Date	This field shows the date on which the current job entry was posted in the G/L module.
Entry Date	This field shows the entry date of the job entry. The job entries are sorted primarily by job entry date, then by transaction number.
Act. No.	This field shows the number of the activity registered on the job entry.
Task	This field shows the task registered on the job entry.
Empl.	This field shows the number of the employee registered on the job entry.
Empl. Cat.	This field shows the category of the employee registered on the job entry.
Description	This field shows the entry text specified when the job entry was entered.
Quantity	This field shows the quantity registered on the job entry.
Cost, Reg.	This field shows the cost registered on the job entry. The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
Billing Price, Reg.	This field shows the billing price registered on the job entry.
Revenue Recognized	This field shows the amount revenue-recognized during the period specified in the card part.
Quantity, Inv.	This field shows the quantity invoiced during the period specified in the card part.
Cost, Inv.	This field shows the cost invoiced during the period specified in the card part. The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
Billing Price, Inv.	This field shows the difference between the billing price that would have been invoiced before the beginning of the period specified in the card part if the job was closed at that time, and the billing price that would have been invoiced at the end of the selected period if the job was closed at that particular time.
Quantity, Up/Down	This field shows the difference between the quantity that would have been written up or down before the beginning of the period specified in the card part if the job was closed at that time, and the quantity that would have been written up or down at the end of the selected period, if the job was closed at that particular time.
Billing Price, Up/Down	This field shows the difference between the registered billing price and the invoiced billing price registered on the current entry. If the invoiced billing price is greater than the registered billing price, the value will be positive. If the invoiced billing price is below the registered billing price, the value is negative.
Standard Billing Price	This field shows the standard billing price of the current entry.
Standard Up/Down	This field shows the difference between the registered billing price and the standard billing price registered on the current entry. If the registered billing price is greater than the standard billing price, the value will be positive. If the registered billing price is below the standard billing price, the value is negative.
Total Up/Down	This field shows the difference between the standard billing price and the invoiced (plus not yet invoiced) billing price of the current entry. This corresponds to the value of the field “Billing Price, Up/Down” plus the value of the field “Standard Up/Down.”
Cost, Transferred To	This field shows the cost transferred to new dimensions on the job during the period specified in the card part. The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
Cost, Transferred From	This field shows the cost transferred from “old” dimensions to new dimensions on the job during the period specified in the card part. The amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
Billing Price, Transferred To	This field shows the billing price transferred to new dimensions on the job during the period specified in the card part.
Billing Price, Transferred From	This field shows the billing price transferred from “old” dimensions to new dimensions on the job during the period specified in the card part.
Incl. in Fixed Price	This field shows whether or not the entry is included in the fixed price of a job. If the field is marked, the entry is not included in the fixed price of a job. See the introduction to the window Invoice Selection for a description of how Maconomy determines whether or not entries are to be included in the fixed price of a job.
Exec. Company No.	This field shows the number of the company which carried out the activity on the current job entry.
Base Currency, Exec. Company	This field shows the base currency selected for the executing company in the window Company Information.
Cost, Exec. Company	This field shows the cost of one unit of the current activity in the executing company. If the responsible company is the same as the executing company, the cost in this field will be the same as the value in the field “Cost, Reg.” This amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
Cost	This field shows the job entry cost per unit in the base currency. This amount is shown in enterprise currency or base currency, depending on the currency type selected in the island Show Entries. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency.
Entry No.	This field shows the number of the job entry.
Origin	This field shows the origin of the individual job entry. When a job entry is posted, Maconomy assigns information about the journal type from which the job entry was originally derived, to the job entry. This could, for example, be “Time Sheet” or “Job Accrual.” Some entries are created without posting journals, for example, entries for direct invoicing. To such entries, the origin “Job” is assigned. The origin of a job entry never changes.
Entry Type	This field shows the entry type of the individual job entry. When a job entry is posted, Maconomy marks it as a certain type. The type will often be “Registration” (for example, time sheet and job journal entries). In the pop-up field “Entry Type” in the island Selection Criteria in the card part of this window, you can see the different entry types used by Maconomy. This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry's origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry.
Reallocated from Job No.	If the current job entry has previously been reallocated, this field shows the number of the job from which the job entry was reallocated.
Reallocated from Task	If the current job entry has previously been reallocated, this field shows the task from which the job entry was reallocated.
Vendor No.	This field shows the number of the vendor who sold you a service in connection with the job entry.
Vendor Name	This field shows the name of the vendor who sold you a service in connection with the job entry.
Vendor Inv. No.	This field shows the number of the vendor invoice you received for the service you bought in connection with the job entry. The vendor invoice number is shown in the field “Invoice No.” in the window Vendor Invoices.
Vendor Invoice Document	This field shows a document attached to a vendor invoice, such as a scanned invoice or an e-mail.
Purch. Order No.	If the current job entry was created from a purchase order, the number of the purchase order in question is shown in this field.
Purchase Order Line No.	If the current job entry was created from a purchase order, this field shows the line on the purchase order in question on which the job entry is based.
Accrual Entry	This field shows if the current entry is an accrual entry, that is, if the entry was created as a result of raising a job accrual from a purchase order line in the window Job Accruals.
Quantity 1	This field shows the quantity used in the current job entry.
Quantity 2	The functionality of this field is similar to that of the field “Quantity” above.
Company No.	This field shows the responsible company assigned to the job entry.
Location	The functionality of this field is similar to that of the field “Company No.” above.
Entity	The functionality of this field is similar to that of the field “Company No.” above.
Project	The functionality of this field is similar to that of the field “Company No.” above.
Purpose	The functionality of this field is similar to that of the field “Company No.” above.
Spec. 1-3	The functionality of these fields is similar to that of the field “Company No.” above.
Local Spec. 1-3	The functionality of these fields is similar to that of the field “Company No.” above.
Period From, Subscription	If the current job entry originates from a subscription order, this field and the field “Period To, Subscription” below show the starting and ending periods of the subscription.
Period To, Subscription	See the description of the field “Period From, Subscription” above.
Remarks	This field shows the remarks assigned to the job entry.
Activity Name	This field shows the activity text entered for the job entry.
Task Description	This field shows the text defined for the current task, if a task has been entered in the field “Task.”
Employee Name	This field shows the name of the employee entered in the field “Empl.” above.
Employee Category	This field shows the category of the employee entered in the field “Empl.” above.
Overtime Spec.	This field shows any overtime specification associated with the current job entry.
Daily Description	This field shows any daily description associated with the current job entry.