Actions

This section shows the actions available in the Batch Job Accrual workspace.

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Field	Description
Mark for Accrual	When you select this action, Maconomy will mark all purchase order lines having an amount for accrual which is different from zero. At the same time, the mark is removed from lines with the value “0.00” in the field “For Accrual, Currency.”
Transfer Accrual Plans	When you select this action, Maconomy transfers the accrual plans for the purchase order lines in the sub-tab that are marked in the field “Accrual Plan Approved.” Accrual plans are created and approved in the window Job Accrual Plans on the basis of the purchase order lines assigned to the job in question. Maconomy transfers an amount corresponding to the sum of the accrual plan lines for which the field “Date” has a date which precedes the date specified in the field “Cut-Off Date” in the main tab of this window. This amount is deducted from amounts previously accrued, less the amount for which vendor invoices may have been created on the basis of this purchase order line. Use the Cut-Off Date field to specify a date for the transfer of an accrual plan, if any. Maconomy shows today’s date by default. A job accrual plan is created in the window Job Accrual Plans and is used for the accrual of purchase order amounts that are accrued over a period of time. By selecting the action “Transfer Accrual Plans,” the plan is transferred as per the date specified in this field.
Accruals from Received	When you select this action, Maconomy calculates the job accruals on the basis of the value in the field “Quantity Received.” The job accrual on a line is set to the value in the field “Quantity Received” multiplied by the unit price less previously accrued amounts less amounts from vendor invoices registered with a reference to the current purchase order line. If the result of this calculation is negative, the value in the “For Accrual, Currency” field will be reset to zero.
Create Accruals	When you select this action, Maconomy will create job accruals for all shown purchase order lines with a mark in the field “Selected For Accrual,” and with a value in the field “For Accrual, Currency” different from zero. At the same time, the purchase order line is updated, and the result of the accruals is also shown in the window Purchase Orders in the A/P module. Maconomy creates a job accrual journal with the specified job accruals. The journal is assigned a transaction number from the number series “Job Accruals.” If the system parameter “Automatic posting of job accruals” is marked, the accrual journal is posted automatically. If this system parameter is not marked, the journal is to be posted in the G/L module. At posting, the job’s open billing price and the account for job accruals are credited. At the same time, the job’s open cost price and the WIP account (provided that you are capitalizing at billing price) are debited. After this, it is possible to invoice the specified job accruals to the customer. The open billing price and open cost price accounts are specified by means of a dimension combination in the window Posting References or in the Activities window sub-tab, depending on whether “Post by Activity” has been selected in the window System Information in the Set-Up module. The job accrual account is specified by means of a dimension combination in the window Posting References in the G/L module. The WIP account is specified by a dimension combination in the window Job Groups for the current job’s job group. Note that dimension combinations may include other dimension values that are to be used in this connection. When the purchase order lines are closed, typically when a vendor invoice reconciling the purchase order is registered, Maconomy checks the purchase order lines for nonreconciled job accruals. If nonreconciled job accruals are found, Maconomy will display an error message.

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Actions

This section shows the actions available in the Batch Job Accrual workspace.

Top Tab

Field	Description
Mark for Accrual	When you select this action, Maconomy will mark all purchase order lines having an amount for accrual which is different from zero. At the same time, the mark is removed from lines with the value “0.00” in the field “For Accrual, Currency.”
Transfer Accrual Plans	When you select this action, Maconomy transfers the accrual plans for the purchase order lines in the sub-tab that are marked in the field “Accrual Plan Approved.” Accrual plans are created and approved in the window Job Accrual Plans on the basis of the purchase order lines assigned to the job in question. Maconomy transfers an amount corresponding to the sum of the accrual plan lines for which the field “Date” has a date which precedes the date specified in the field “Cut-Off Date” in the main tab of this window. This amount is deducted from amounts previously accrued, less the amount for which vendor invoices may have been created on the basis of this purchase order line. Use the Cut-Off Date field to specify a date for the transfer of an accrual plan, if any. Maconomy shows today’s date by default. A job accrual plan is created in the window Job Accrual Plans and is used for the accrual of purchase order amounts that are accrued over a period of time. By selecting the action “Transfer Accrual Plans,” the plan is transferred as per the date specified in this field.
Accruals from Received	When you select this action, Maconomy calculates the job accruals on the basis of the value in the field “Quantity Received.” The job accrual on a line is set to the value in the field “Quantity Received” multiplied by the unit price less previously accrued amounts less amounts from vendor invoices registered with a reference to the current purchase order line. If the result of this calculation is negative, the value in the “For Accrual, Currency” field will be reset to zero.
Create Accruals	When you select this action, Maconomy will create job accruals for all shown purchase order lines with a mark in the field “Selected For Accrual,” and with a value in the field “For Accrual, Currency” different from zero. At the same time, the purchase order line is updated, and the result of the accruals is also shown in the window Purchase Orders in the A/P module. Maconomy creates a job accrual journal with the specified job accruals. The journal is assigned a transaction number from the number series “Job Accruals.” If the system parameter “Automatic posting of job accruals” is marked, the accrual journal is posted automatically. If this system parameter is not marked, the journal is to be posted in the G/L module. At posting, the job’s open billing price and the account for job accruals are credited. At the same time, the job’s open cost price and the WIP account (provided that you are capitalizing at billing price) are debited. After this, it is possible to invoice the specified job accruals to the customer. The open billing price and open cost price accounts are specified by means of a dimension combination in the window Posting References or in the Activities window sub-tab, depending on whether “Post by Activity” has been selected in the window System Information in the Set-Up module. The job accrual account is specified by means of a dimension combination in the window Posting References in the G/L module. The WIP account is specified by a dimension combination in the window Job Groups for the current job’s job group. Note that dimension combinations may include other dimension values that are to be used in this connection. When the purchase order lines are closed, typically when a vendor invoice reconciling the purchase order is registered, Maconomy checks the purchase order lines for nonreconciled job accruals. If nonreconciled job accruals are found, Maconomy will display an error message.