Actions

This section shows the Actions available in the Customer Open Entry Reconciliation workspace.

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Field	Description
Mark All For Reconciliation	When you select this action, all entries displayed in the table part of the window are automatically marked for total reconciliation and the information in the island Payment & Reconciliation Information is updated accordingly. However, the entries displayed in the table part can only be marked for total reconciliation by means of this action, if the total remainder amount for all entries displayed equals the remainder amount of the payment. The remainder amount of the payment is displayed in the field “Remainder, Payment” in the island Payment & Reconciliation Information. Note that you can only mark entries for reconciliation for one customer at a time. If you reconcile entries against a payment which has been created in this window and which has not yet been posted, posting of such a payment must be made in either the window Customer Payments or in one of the windows Posting or Print Posting Journal in the G/L module. The reconciliation of the selected entries is carried out at the actual time of posting of the payment.
Approve Reconciliation	When you select this action, you approve the reconciliation shown in the window. If you have created a new payment in this window and prepared reconciliation of one or more entries, Maconomy checks whether or not reconciliation can be carried out. If reconciliation is possible, the payment is automatically released for posting and the field “Released” in the island Customer Payment is subsequently marked by Maconomy. Posting of a payment created in this window is done in either the window Customer Payments or in one of the windows Posting or Print Posting Journal in the G/L module. If you have prepared reconciliation of an already posted payment against one or more entries, use of this action generates a customer reconciliation journal. If the system parameter “Automatic posting of customer reconciliations” is marked, then the generated customer reconciliation journal is automatically posted in the G/L module. If the parameter is not marked, the journal must be posted manually in the windows Posting or Print Posting Journal in the G/L module. Once you have approved one or more entries for reconciliation, they cannot be edited in this window. Note: Note that a user can only use this action if he has been granted access to release customer payments for posting in the window Actions in the Set-Up module. If a reconciliation gives rise to an amount variance or an exchange rate variance, and if you have specified a value in the system parameter “Margin For Customer Payment Variances,” Maconomy will reconcile the payment against the selected customer entries at the time of posting, if the difference between the amount of the payment and the amount on the entry (-ies) is within the margin specified in the parameter. Maconomy automatically uses the margin (amount or percentage) resulting in the lowest amount. Amount variances are posted on an account for customer payment variances by means of a posting reference. If you do not specify a margin, or if the current difference between a payment amount and a customer invoice is greater than the margin, or if the difference cannot be reconciled, the reconciliation and closing of the invoices must be done manually, or you can choose to have the amount variance posted as cash discount on the selected entries. Please note that the functionality of the above mentioned parameter is only available if you have not marked the system parameter “Manual Release of Customer Payments.” The posting reference for customer payment variances is specified in the window Posting References in the G/L module. If the reconciliation gives rise to a cash discount, Maconomy verifies that the amount added to any existing cash discount does not exceed the cash discount limit which applies to the customer in question. This limit is the percentage specified in the field “Max. Cash Discount” in the cash discount code specified for the current customer in the window Payment Information. Maconomy transfers the cash discount to a customer reconciliation journal, which must be posted in the window Posting in the G/L module or in the window Customer Payments. If you have set up the table part of the window Dimension Derivations in the G/L module to derive dimensions from the payment when posting customer reconciliations, the dimensions from the payment in the card part will be copied to any exchange rate variance entries and cash discount entries created when the reconciliation is posted. For further information, see the field “Action” in the table part of the window Dimension Derivations. Fully reconciled open entries change status to closed entries which can be reviewed in the window Show Customer Reconciliation.
Release for Posting	When you select this action, the payment displayed in the window is released for posting and transferred to a customer payment journal. However, only payments which have not been selected for reconciliation can be released by means of this action. Note that payments can only be released by users who have access to doing so. User access to releasing customer payments is granted in the window Actions in the Set-Up module. A customer payment can be posted in either the window Customer Payments in this module or in the windows Posting or Print Posting Journal in the G/L module.
Remove Approval	This action can be used to remove approvals for reconciliations that have not been posted. The intended main use is to make it possible to remove, and perhaps delete, imported customer payments, but it can also be used for manually created customer payments.

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Actions

This section shows the Actions available in the Customer Open Entry Reconciliation workspace.

Top Tab

Field	Description
Mark All For Reconciliation	When you select this action, all entries displayed in the table part of the window are automatically marked for total reconciliation and the information in the island Payment & Reconciliation Information is updated accordingly. However, the entries displayed in the table part can only be marked for total reconciliation by means of this action, if the total remainder amount for all entries displayed equals the remainder amount of the payment. The remainder amount of the payment is displayed in the field “Remainder, Payment” in the island Payment & Reconciliation Information. Note that you can only mark entries for reconciliation for one customer at a time. If you reconcile entries against a payment which has been created in this window and which has not yet been posted, posting of such a payment must be made in either the window Customer Payments or in one of the windows Posting or Print Posting Journal in the G/L module. The reconciliation of the selected entries is carried out at the actual time of posting of the payment.
Approve Reconciliation	When you select this action, you approve the reconciliation shown in the window. If you have created a new payment in this window and prepared reconciliation of one or more entries, Maconomy checks whether or not reconciliation can be carried out. If reconciliation is possible, the payment is automatically released for posting and the field “Released” in the island Customer Payment is subsequently marked by Maconomy. Posting of a payment created in this window is done in either the window Customer Payments or in one of the windows Posting or Print Posting Journal in the G/L module. If you have prepared reconciliation of an already posted payment against one or more entries, use of this action generates a customer reconciliation journal. If the system parameter “Automatic posting of customer reconciliations” is marked, then the generated customer reconciliation journal is automatically posted in the G/L module. If the parameter is not marked, the journal must be posted manually in the windows Posting or Print Posting Journal in the G/L module. Once you have approved one or more entries for reconciliation, they cannot be edited in this window. Note: Note that a user can only use this action if he has been granted access to release customer payments for posting in the window Actions in the Set-Up module. If a reconciliation gives rise to an amount variance or an exchange rate variance, and if you have specified a value in the system parameter “Margin For Customer Payment Variances,” Maconomy will reconcile the payment against the selected customer entries at the time of posting, if the difference between the amount of the payment and the amount on the entry (-ies) is within the margin specified in the parameter. Maconomy automatically uses the margin (amount or percentage) resulting in the lowest amount. Amount variances are posted on an account for customer payment variances by means of a posting reference. If you do not specify a margin, or if the current difference between a payment amount and a customer invoice is greater than the margin, or if the difference cannot be reconciled, the reconciliation and closing of the invoices must be done manually, or you can choose to have the amount variance posted as cash discount on the selected entries. Please note that the functionality of the above mentioned parameter is only available if you have not marked the system parameter “Manual Release of Customer Payments.” The posting reference for customer payment variances is specified in the window Posting References in the G/L module. If the reconciliation gives rise to a cash discount, Maconomy verifies that the amount added to any existing cash discount does not exceed the cash discount limit which applies to the customer in question. This limit is the percentage specified in the field “Max. Cash Discount” in the cash discount code specified for the current customer in the window Payment Information. Maconomy transfers the cash discount to a customer reconciliation journal, which must be posted in the window Posting in the G/L module or in the window Customer Payments. If you have set up the table part of the window Dimension Derivations in the G/L module to derive dimensions from the payment when posting customer reconciliations, the dimensions from the payment in the card part will be copied to any exchange rate variance entries and cash discount entries created when the reconciliation is posted. For further information, see the field “Action” in the table part of the window Dimension Derivations. Fully reconciled open entries change status to closed entries which can be reviewed in the window Show Customer Reconciliation.
Release for Posting	When you select this action, the payment displayed in the window is released for posting and transferred to a customer payment journal. However, only payments which have not been selected for reconciliation can be released by means of this action. Note that payments can only be released by users who have access to doing so. User access to releasing customer payments is granted in the window Actions in the Set-Up module. A customer payment can be posted in either the window Customer Payments in this module or in the windows Posting or Print Posting Journal in the G/L module.
Remove Approval	This action can be used to remove approvals for reconciliations that have not been posted. The intended main use is to make it possible to remove, and perhaps delete, imported customer payments, but it can also be used for manually created customer payments.