Invoices Tab

This section includes the fields and descriptions for the Invoices tab.

Billing Address Island

Field	Description
Bill to Customer	This field shows the name, number, and address of the customer who was invoiced.
Attn.	This field shows the customer’s attention person to whom the invoice was directed.
Country	This field shows the customer’s country code.

Settling Company Island

Field	Description
Settling Company	This field shows the number and name of the settling company that applies to the current job.

Price Island

Field	Description
Invoice Currency	This field shows the currency of the invoice.
Billing Price Total	This field shows amount invoiced before on account reduction.
Invoice Discount %	This field shows the percentage used to calculate the invoice discount.
Invoice Discount	This field shows the invoice discount deducted from the invoice.
Tax	This field shows the tax Maconomy calculated for the invoice.
Net on Account	This field shows the on account reduction.
Tax on Account, Currency	This field shows the tax on account reduction.
Balance Due	This is the amount (in the invoice currency) which is due from the bill-to customer. It is the total billing price, less any invoices on account and including tax.
Std. Currency	This is the bill-to customer’s currency. It is retrieved from the Company Specific Customer Information Card in the Accounts Receivable module.
Total In Standard	This is the amount from the “Total Due” field converted into the bill-to customer’s currency.

Ship to Address Island

Field	Description
Ship to Customer	This is the name, number, and address of the customer for whom the job was done.
Attn.	This is the ship-to customer’s attention person - to whom shipping information is directed.
Country	This is the customer’s country code.

Invoice Island

Field	Description
Invoice No.	This is the number of the job invoice.
Debit/Credit	This field shows Debit for invoices and Credit for credit memos.
Invoice on Account	This field is marked if the current job invoice is on account.
Printed	This field is marked by Maconomy if the invoice has been printed. You may want to reprint the invoice in at least two cases: If the invoice was, for example, damaged in the printer or otherwise lost before sent to the customer. If you need a copy for your own use or to send to the customer (if, for example, the customer claims to have misplaced the invoice). In case no. 1, you will want to be able to print an exact copy of the invoice. To do this, remove the mark in this field, and select “Print This” in the File menu, or select “Print...” in the File menu and mark the field “Incl. Printed” in the island Print Control before printing the selected invoices. When the invoice is reprinted, this field is marked again automatically. In case no. 2, you may want to include an indication that the printed invoice is in fact a reprint. To do this, simply reprint the invoices without removing the mark in this field or marking the field “Incl. Printed” in the window Print Job Invoice. If the MPL variable “@ReprintOfInvoiceText” has been added to the invoice layout using Maconomy’s layout editing tools, a language-dependent text will be printed on the invoice. This text is taken from the window Language Texts in the Set-Up module and is displayed in the invoice language. The new printout is only a copy of the original invoice, and does not affect the accounts.
Job No.	This is the number of the job to which the invoice pertains. If it is a blanket invoice, this field shows the lowest job number of the jobs included in the job invoice. However, if the system parameter “Blanket invoicing per main job” is marked, the field shows the job number of the invoiced main job.
Invoice Name	This field shows the name of the invoice which is derived from the job.
Invoice Date	This is the date the invoice was issued.
Due Date	This is the date the invoice becomes due. It is calculated automatically from the invoice date and terms of payment.
Department	This is the department associated with the job.
Reference	This is the reference entered in the “Ref.” field in the window Jobs.
Tax No.	This is the invoice’s tax number. It is retrieved from the window Job Information.
Draft Created	This field shows the name of the user who created the draft invoice, that is, who approved the invoice selection, and the date when the invoice was drafted.
Approved	This field shows the name of the user who approved the invoice draft for printing and the date when the job was approved for invoicing
Printed	This field shows the name of the user who printed out the last invoice, currently shown in the window, and the last date when it was printed. The name and date are not altered during reprint.

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Invoices Tab

This section includes the fields and descriptions for the Invoices tab.

Billing Address Island

Field	Description
Bill to Customer	This field shows the name, number, and address of the customer who was invoiced.
Attn.	This field shows the customer’s attention person to whom the invoice was directed.
Country	This field shows the customer’s country code.

Settling Company Island

Field	Description
Settling Company	This field shows the number and name of the settling company that applies to the current job.

Price Island

Field	Description
Invoice Currency	This field shows the currency of the invoice.
Billing Price Total	This field shows amount invoiced before on account reduction.
Invoice Discount %	This field shows the percentage used to calculate the invoice discount.
Invoice Discount	This field shows the invoice discount deducted from the invoice.
Tax	This field shows the tax Maconomy calculated for the invoice.
Net on Account	This field shows the on account reduction.
Tax on Account, Currency	This field shows the tax on account reduction.
Balance Due	This is the amount (in the invoice currency) which is due from the bill-to customer. It is the total billing price, less any invoices on account and including tax.
Std. Currency	This is the bill-to customer’s currency. It is retrieved from the Company Specific Customer Information Card in the Accounts Receivable module.
Total In Standard	This is the amount from the “Total Due” field converted into the bill-to customer’s currency.

Ship to Address Island

Field	Description
Ship to Customer	This is the name, number, and address of the customer for whom the job was done.
Attn.	This is the ship-to customer’s attention person - to whom shipping information is directed.
Country	This is the customer’s country code.

Invoice Island

Field	Description
Invoice No.	This is the number of the job invoice.
Debit/Credit	This field shows Debit for invoices and Credit for credit memos.
Invoice on Account	This field is marked if the current job invoice is on account.
Printed	This field is marked by Maconomy if the invoice has been printed. You may want to reprint the invoice in at least two cases: If the invoice was, for example, damaged in the printer or otherwise lost before sent to the customer. If you need a copy for your own use or to send to the customer (if, for example, the customer claims to have misplaced the invoice). In case no. 1, you will want to be able to print an exact copy of the invoice. To do this, remove the mark in this field, and select “Print This” in the File menu, or select “Print...” in the File menu and mark the field “Incl. Printed” in the island Print Control before printing the selected invoices. When the invoice is reprinted, this field is marked again automatically. In case no. 2, you may want to include an indication that the printed invoice is in fact a reprint. To do this, simply reprint the invoices without removing the mark in this field or marking the field “Incl. Printed” in the window Print Job Invoice. If the MPL variable “@ReprintOfInvoiceText” has been added to the invoice layout using Maconomy’s layout editing tools, a language-dependent text will be printed on the invoice. This text is taken from the window Language Texts in the Set-Up module and is displayed in the invoice language. The new printout is only a copy of the original invoice, and does not affect the accounts.
Job No.	This is the number of the job to which the invoice pertains. If it is a blanket invoice, this field shows the lowest job number of the jobs included in the job invoice. However, if the system parameter “Blanket invoicing per main job” is marked, the field shows the job number of the invoiced main job.
Invoice Name	This field shows the name of the invoice which is derived from the job.
Invoice Date	This is the date the invoice was issued.
Due Date	This is the date the invoice becomes due. It is calculated automatically from the invoice date and terms of payment.
Department	This is the department associated with the job.
Reference	This is the reference entered in the “Ref.” field in the window Jobs.
Tax No.	This is the invoice’s tax number. It is retrieved from the window Job Information.
Draft Created	This field shows the name of the user who created the draft invoice, that is, who approved the invoice selection, and the date when the invoice was drafted.
Approved	This field shows the name of the user who approved the invoice draft for printing and the date when the job was approved for invoicing
Printed	This field shows the name of the user who printed out the last invoice, currently shown in the window, and the last date when it was printed. The name and date are not altered during reprint.