Serial Numbers Sub-Tab

This section includes the fields and descriptions for the Serial Numbers sub-tab.

Field	Description
Serial No.	In this field, you can enter the serial number of the units of the item, if the item has serial number control. You must give a serial number, which is assigned to this item number in the Serial Number Information window in the Inventory module. Maconomy alerts you if you enter a serial number which does not exist or is assigned to another item. If the serial number in question has not yet been registered in the system, for example, if the current line pertains to a sales order and the item in question uses serial number registration at shipping only, you must enter the serial number in the field “New Serial No.” instead. If the item is a BOM without inventory control, you can enter the serial number of an article of one of the BOM parts with serial number control. If the BOM has several levels, you must enter the serial number for the BOM part on the highest level with inventory control. The serial number is printed on the packing slip.
New Serial No.	In this field, you can enter a new serial number if the serial number in question has not yet been registered in the system. This can, for example, be the case if the current line pertains to a sales order and the item in question uses serial number registration at shipping only, as this means that serial numbers are not known until they are shipped. When you enter a new serial number In this field, Maconomy automatically creates a line with the specified serial number in the window Serial Number Information. Maconomy alerts you if the serial number already exists in the system, and you must then enter the number in the field “Serial No.” instead. If the item is a BOM without inventory control, you can enter the serial number of an article of one of the BOM parts with serial number control. If the BOM has several levels, you must enter the serial number for the BOM part on the highest level with inventory control. The serial number is printed on the packing slip.
Item No.	In this field, you can specify the item number whose serial number you wish to register on the current line. If the item in the card part has inventory control, you must enter the same number as shown in the field “Item No.” in the card part. If the item in the card part is a BOM without inventory control, you can specify the number of an item on the highest level with inventory control in the BOM list.
Quantity	In this field, you can enter the quantity to be delivered of the current serial number. If the system parameter “Extended Serial Number Control” is selected, Maconomy will automatically update this field when the following fields are changed: quantity to be packed in the window Sales Orders, quantity to be returned in the window Credit Orders, or the quantity packed in the window Packing Lists, as long as only one serial number entry line exists for the order line in question, and as long as the quantity in the field “Quantity” corresponds to the quantity packed or returned.
Delivered	This field shows the quantity of the current serial number delivered. If the serial number pertains to a sales order, Maconomy will update this field when a packing slip is created for the order. Maconomy updates the Serial Number Information window by deducting the approved quantity from the warehouse and transferring information about customer, order and packing slip. If the serial number was returned on a credit order, Maconomy will update the quantity when the credit memo is printed. Next, Maconomy adds the quantity to the warehouse and resets the customer, sales order and packing slip information.
Stock Location No.	This field shows the location to which the current serial number should be moved for packing and delivery, or, in the case of credit orders, the location at which the returned items are received. If the serial number entry is made for a sales order, Maconomy suggests the location shown in the card part of the window, but you can specify another location for each individual line.
Production Date	This field shows the production date for the current serial number. The production date is retrieved from the window Serial Number Information and cannot be changed here.
Sell-by Date	This field shows the sell-by date of the current serial number. The date is retrieved from the window Serial Number Information and cannot be changed here. Please note that the date is for information only and has no influence on the validity of the serial number.
Expiry Date	This field shows the expiry date of the current serial number. The date is retrieved from the window Serial Number Information and cannot be changed here. Please note that the date is for information only and has no influence on the validity of the serial number.
Serial No. Text 1-5	In these fields, you can enter a number of remarks regarding the current serial number entry line. Maconomy suggests the texts from the window Serial Number Information, but you can change the texts in these fields.
Cost	This field shows the cost of the current serial number. The cost is retrieved from the window Serial Number Information and cannot be changed here. If the serial number was created from an item receipt in the window Item Receipt, the cost in this field corresponds to the purchase price on the item receipt. If the serial number was created from an inventory change in the window Inventory Change, the cost in this field corresponds to the cost entered on the inventory change. The field enables you to keep statistics on losses and gains of individual serial numbers. The field does not, however, have any bookkeeping significance, as Maconomy is using the cost at the warehouse in question as specified in the table part of the item’s information card for calculating cost of goods sold when the serial number is sold. The field is thus for information only.