Job Entry Sub-Tab
This section includes the fields and descriptions for the Job Entry sub-tab.
| Field | Description |
|---|---|
| Date | This field shows the date when the job entry was selected for reconciliation. |
| Selected For Subcontractor Reconciliation | This fields shows if the job entry is selected for reconciliation. |
| Job No. | This field shows the job number of the given job entry. |
| Activity No. | This field shows the activity number of the given job entry. |
| Activity Name | This field shows the activity name. The text is retrieved from the window Activities. |
| Employee No. | This field shows the employee number of the given job entry. |
| Employee Name | This field shows the name of the employee. The employee name appears in various windows in Maconomy, always with the employee number. |
| Task | This field shows the task on the given job entry. |
| Task Description | This field shows the task description which was entered when the task was created. |
| Description | This field shows the entry text. If the entry is an invoice or credit memo, the text was entered manually in the Vendor Invoices or General Journal window. If it is a payment, cash discount, or exchange rate difference, it was entered by Maconomy when the payment selection was approved. |
| Quantity | This field shows the quantity of items ordered for the entry. |
| Cost | This field shows the budgeted cost of the job in the base currency of the job’s responsible company. |
| Total Cost | This field shows the total cost for the job entry. |
| Cost, Exec. Company | This field shows the cost of 1 unit of the current activity in the executing company. If the responsible company is the same as the executing company, the cost in this field will be the same as the value in the field “Cost, Reg.”
The amount is shown in enterprise currency or base currency, depending on the currency type selected. Please note that if the currency type selected is “Job Currency,” the cost is always shown in the base currency, as cost prices are only stored in base and enterprise currency. |
| Quantity Inv. | This field shows the total number of units invoiced to the customer in this entry. The “Invoice No.” field shows the invoice on which all or part of the entry is invoiced. |
| Currency | This field shows the currency of the currency type selected in the field “Currency Type.” |
| Billing Price | This field shows the sum of billing prices registered on time activities in the journal. The sum is shown in the company’s base currency. |
| Standard Billing Price | This field shows the sum of the standard billing prices registered on the job: the opening balance, the change over the selected period, and the closing balance at the end of the selected period. |
| Billing Price, Inv. | This field shows the opening, changed and closing billing prices that have been invoiced on the job before and within the relevant period. |
| Revenue Recognized | This row shows the opening, changed and closing amounts that have been revenue recognized on the job before and within the relevant period. |
| Incl. in Fixed Price | This field shows whether or not the entry is included in the fixed price of a job. If the field is marked, the entry is not included in the fixed price of a job. |
| Closed | If this field is marked, the job has been closed. |
| Exec. Company No. | This field shows the number of the company which carried out the activity on the current job entry. |
| Base Currency, Exec. Company | This field shows the base currency selected for the executing company in the window Company Information. |
| Trans. No. | This field shows the transaction number of the job entry. Job entries are first sorted by entry date, then by transaction number. |
| Trans. Type | This field shows the transaction type of the entry. |
| G/L Entry Date | This field shows the date on which the current job entry was posted in the G/L module. |
| Origin | This field shows the origin of the individual job entry. When a job entry is posted, Maconomy assigns information about the journal type from which the job entry was originally derived, to the job entry. This could, for example, be “Time Sheet” or “Job Accrual.” Some entries are created without posting journals, for example, entries for direct invoicing. To such entries, the origin “Job” is assigned. |
| Entry Type | This field shows the entry type of the individual job entry. When a job entry is posted, Maconomy marks it as a certain type. The type will often be “Registration” (for example, time sheet and job journal entries). In the pop-up field “Entry Type” in the island Selection Criteria in the card part of this window, you can see the different entry types used by Maconomy.
This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry's origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry. |
| Quantity 1 | This field shows the quantity used in the current job entry. |
| Quantity 2 | The functionality of this field is similar to that of the field “Quantity 1” above. |
| Company No. | This field shows the company assigned to the job entry. |
| Location | The functionality of this field is similar to that of the field “Company No.” above. |
| Entity | The functionality of this field is similar to that of the field “Company No.” above. |
| Project | The functionality of this field is similar to that of the field “Company No.” above. |
| Purpose | The functionality of this field is similar to that of the field “Company No.” above. |
| Spec. 1-3 | These fields show the values in the dimensions Specification 1-3 assigned to the current entry. |
| Local Spec. 1-3 | These fields show the values in the dimensions Local Specification 1-3 assigned to the current entry. |
| Remarks | This field shows is the remarks assigned to the job entry. |