Voiding Checks
You can use Costpoint to void checks automatically. However, Costpoint must contain records of the checks to void them.
If you issued a check manually and now want to void it, you can record the check on the Manage Manual Checks screen. You can then use this screen to void the check, or you can enter the voided check on the Check tab of the Manage Accounts Payable Vouchers screen. If you choose to void checks, Costpoint flags the check numbers you specify in the Check Number Information group box as void and reinstates the vouchers that they paid as open vouchers in the open Accounts Payable files.
When you void a check because the voucher must not be paid, enter a negative, offsetting voucher on the Manage Accounts Payable Vouchers screen after voiding the check. Post the negative correcting voucher, then group both the positive and negative vouchers for payment on one zero-balance check. Costpoint auto-assigns a check number reserved for zero-balance checks based on your setup on the Manage Company Bank Accounts screen. If you do not reserve a range of check numbers for zero-balance checks, Costpoint defaults to the range of 000,900,000 to 000,999,999. Costpoint does not print zero-balance checks but records them as actual checks in check history and opens cash disbursements available for posting as cleared items to the General Ledger.
If you void a check and post the cash disbursements to a period that is later than the period in which the original check was posted, Costpoint's cash basis billing functionality in Billing does not take this into account. Costpoint does not update the Cash Basis Billing table with void information after a transaction is identified as billable. If you change a vendor's name in the Manage Vendors screen, this screen uses the new vendor name.