Input Files

When importing vendor employees, you must provide an input file that follows the correct format.

Input File Excel Template

Go to the Developer Resources page of the Costpoint Information Center to download the Excel template file specifically designed for this preprocessor. Templates for other Costpoint preprocessors are also available at the same location.

VEND_EMPL

Column No. Column Name Description Data Type Data Length Required/Optional/Derived

(R/O/D)

Overwrite Existing Record, Yes or No? (Y/N) Format
1 VEND_EMPL_ID Vendor Employee ID Character 12 R N
2 VEND_ID Vendor ID Character 12 R N
3 VEND_EMPL_NAME Vendor Employee Name Character 25 R/D Y
4 LAST_NAME Last Name Character 25 R Y
5 FIRST_NAME First Name Character 20 R Y
6 MID_NAME Middle Name Character 10 O Y
7 VEND_EMPL_STATUS Vendor Employee Status Character 1 R Y
8 TE_EMPL_ID T&E Employee ID Character 12 O Y
9 VEND_EMPL_APRVR_ID Vendor Employee Approver ID Character 20 O Y
10 VEND_EMPL_APRVL_DT Vendor Employee Approval Status Date Date 10 C Y YYYY-MM-DD
11 VEND_EMPL_APRVL_CD Vendor Employee Approval Status Character 1 R Y
12 INT_EMAIL Internal E-Mail Character 60 O Y
13 EXT_EMAIL External E-Mail Character 60 O Y
14 INT_PHONE Internal Phone Number Character 25 O Y
15 EXT_PHONE External Phone Number Character 25 O Y
16 CELL_PHONE Mobile Phone Number Character 25 O Y
17 CONT_1_NAME Contact 1 Name Character 25 O Y
18 CONT_1_REL Contact 1 Relationship Character 15 O Y
19 CONT_1_PHONE_1 Contact 1 Phone Number 1 Character 25 O Y
20 CONT_1_PHONE_2 Contact 1 Phone Number 2 Character 25 O Y
21 CONT_1_PHONE_3 Contact 1 Phone Number 3 Character 25 O Y
22 CONT_2_NAME Contact 2 Name Character 25 O Y
23 CONT_2_REL Contact 2 Relationship Character 15 O Y
24 CONT_2_PHONE_1 Contact 2 Phone Number 1 Character 25 O Y
25 CONT_2_PHONE_2 Contact 2 Phone Number 2 Character 25 O Y
26 CONT_2_PHONE_3 Contact 2 Phone Number 3 Character 25 O Y
27 US_CITIZEN_FL US Citizen Flag (Y/N) Character 1 R Y
28 ITAR_STATUS ITAR Status Code Character 4 R Y

VE_LAB_INFO

Column No. Column Name Description Data Type Data Length Required/Optional/Derived

(R/O/D)

Overwrite Existing Record, Yes or No? (Y/N) Format
1 VEND_EMPL_ID Vendor Employee ID Character 12 R N
2 VEND_ID Vendor ID Character 12 R N
3 EFFECT_START_DT Effective Start Date Date 10 R N YYYY-MM-DD
4 DF_GENL_LAB_CAT_CD Default GLC Character 6 O Y
5 DF_BILL_LAB_CAT_CD Default PLC Character 6 O Y
6 DFLT_INVC_RT_AMT Default Invoice Rate Number 10,4 R Y
7 DETL_JOB_CD Detail Job Title Code Character 10 O Y
8 MGR_EMPL_ID Manager ID Character 12 O Y
9 LAB_LOC_CD Labor Location Character 6 O Y
10 TC_WORK_SCHED_CD Work Schedule Character 10 O Y
11 TC_TS_SCHED_CD TC Timesheet Schedule Character 10 O Y
12 EMPL_CLASS_CD Timesheet Class Character 12 O Y
13 VE_EXP_CLASS_CD Expense Class Code Character 10 O Y
14 CITY_NAME City Name Character 25 O Y
15 COUNTY_NAME County Name Character 25 O Y
16 MAIL_STATE_DC Mail State Character 15 O Y
17 POSTAL_CD Postal Code Character 10 O Y
18 COUNTRY_CD Country Code Character 8 O Y
19 DFLT_PAY_TYPE Default Pay Type Character 3 O Y

VE_LAB_TRN_RT

Column No. Column Name Description Data Type Data Length Required/Optional/Derived

(R/O/D)

Overwrite Existing Record, Yes or No? (Y/N) Format
1 VEND_EMPL_ID Vendor Employee ID Character 12 R N
2 VEND_ID Vendor ID Character 12 R N
3 EFFECT_START_DT Effective Start Date Date 10 R N YYYY-MM-DD
4 TRN_CRNCY_CD Transactional Currency Code Character 3 R N
5 DF_TRN_INVC_RT_AMT Default Transactional Invoice Rate Number 10,4 R Y

SEC_CLR

Column No. Column Name Description Data Type Data Length Required/Optional/Derived

(R/O/D)

Overwrite Existing Record, Yes or No? (Y/N) Format
1 VEND_EMPL_ID Vendor Employee ID Character 12 R N
2 VEND_ID Vendor ID Character 12 R N
3 SEC_CLR_CD Security Clearance Code Character 6 R N
4 AGENCY_NAME Issuing Agency Character 30 R Y
5 REQUEST_DT Requested Date Date 10 O Y YYYY-MM-DD
6 EFFECTIVE_DT Effective Date Date 10 O Y YYYY-MM-DD
7 EXPIRY_DT Expiration Date Date 10 O Y YYYY-MM-DD
8 REINVESTIGATE_DT Reinvestigation Date Date 10 O Y YYYY-MM-DD
9 INVESTIGATE_BY Investigation By Character 30 O Y
10 INVESTIGATE_TYPE Investigation Type Character 30 O Y
11 INVESTIGATE_DT Investigation Date Date 10 O Y YYYY-MM-DD

SUBC_SCISAP_CLR

Column No. Column Name Description Data Type Data Length Required/Optional/Derived

(R/O/D)

Overwrite Existing Record, Yes or No? (Y/N) Format
1 VEND_EMPL_ID Vendor Employee ID Character 12 R N
2 VEND_ID Vendor ID Character 12 R N
3 SEC_CLR_CD Security Clearance Code Character 6 R N
4 SCISAP_CLR_CD SCI/SAP Clearance Code Character 6 R N
5 SCI_AGENCY_NAME SCI Granting Agency Character 30 R Y
6 INVESTIGATE_TYPE Investigation Type Character 30 O Y
7 INVESTIGATE_DT Investigation Date Date 10 O Y YYYY-MM-DD
8 POLYGRAPH_DT Polygraph Date Date 10 O Y YYYY-MM-DD

SUBC_SKILLS

Column No. Column Name Description Data Type Data Length Required/Optional/Derived

(R/O/D)

Overwrite Existing Record, Yes or No? (Y/N) Format
1 VEND_EMPL_ID Vendor Employee ID Character 12 R N
2 VEND_ID Vendor ID Character 12 R N
3 SKILL_ID Skill ID Character 10 R N
4 SKILL_LVL_CD Skill Level Code Character 10 O Y
5 SKILL_YR_NO Years of Experience Number 5,0 O Y
6 COMPLETE_DT Completion Date Date 10 O Y YYYY-MM-DD
7 LAST_RENEW_DT Last Renewal Date Date 10 O Y YYYY-MM-DD
8 EXPIRY_DT Expiration Date Date 10 O Y YYYY-MM-DD

SUBC_TRAININGS

Column No. Column Name Description Data Type Data Length Required/Optional/Derived

(R/O/D)

Overwrite Existing Record, Yes or No? (Y/N) Format
1 VEND_EMPL_ID Vendor Employee ID Character 12 R N
2 VEND_ID Vendor ID Character 12 R N
3 TRAIN_ID Training ID Character 10 R N
4 TRAIN_SRCE_ID Training Source Character 10 O Y
5 START_DT Start Date Date 10 O Y YYYY-MM-DD
6 END_DT End Date Date 10 O Y YYYY-MM-DD
7 TRAIN_YR_NO Years of Experience Number 5,0 O Y
8 S_INT_EXT_CD Internal/External Training Character 1 R Y
9 LAST_RENEW_DT Last Renewal Date Date 10 O Y YYYY-MM-DD
10 EXPIRY_DT Expiration Date Date 10 O Y YYYY-MM-DD
11 TRAIN_CEU_CRED CEU Credits Earned Number 14,2 O Y

SUBC_PROPERTY

Column No. Column Name Description Data Type Data Length Required/Optional/Derived

(R/O/D)

Overwrite Existing Record, Yes or No? (Y/N) Format
1 VEND_EMPL_ID Vendor Employee ID Character 12 R N
2 VEND_ID Vendor ID Character 12 R N
3 PROP_ID Property ID Character 25 R N
4 PROP_QTY Property Quantity Number 5,0 R Y
5 S_PROP_OWN_CD Property Ownership Character 1 R Y
6 ASSET_ID Asset ID Character 10 O Y
7 ITEM_NO Asset Item Number Number 10,0 O Y
8 ISSUE_DT Issue Date Date 10 R Y YYYY-MM-DD
9 RETURN_DT Return Date Date 10 O Y YYYY-MM-DD
10 WHSE_NAME Warehouse Name Character 12 O Y
11 CONTROL_ID Control ID Character 25 O Y
12 OTHER_S Other Comments Character 30 O Y