Approve Prospective Vendors
Use this screen to approve prospective vendors before they can be used in vouchers and cash disbursements.
You can also use this screen to disapprove one or multiple prospective vendors.
All prospective vendors with a status of Pending in the Manage Contract Management Vendor Info application are automatically displayed when you load this screen. After you approve these vendors, their vendor record status is changed to Vendor in Manage Contract Management Vendor Info, and they can then be used in vouchers and cash disbursements.
If the prospective vendor that you have selected for approval has an active exclusion record in SAM.gov, Costpoint displays a warning message when you perform any of the following actions:
- Change the status of a single prospective vendor to Approved
- Click the Approve All button and then save the record
On the warning message dialog box, you can select either Cancel to go back to the screen and select another prospective vendor to approve, or OK to approve the currently selected prospective vendor and convert it to a regular vendor.
If you are licensed for Costpoint Planning, a prospective vendor or its related employee can be assigned to a new business budget. Upon approval of the prospective vendor on this screen, Costpoint automatically updates the resource type (from prospective vendor or vendor employee to regular vendor or vendor employee) and the related ID on the Hours subtask of the New Business Budgets application.
This screen is also available as a standalone application in the Accounting and Materials domains, Approve Prospective Vendors (APMPRVENDA). When you approve prospective vendors in Capture & Contracts, Costpoint performs validations to identify if there are similar and/or duplicate records in Approve Prospective Vendors (APMPRVENDA) and Manage Vendors (APMVEND).