Contents of the Manage Activities Screen

Use the fields and options to configure the Manage Activities screen.

Contents

Field	Description
Activity ID	Enter a unique ID to identify the activity, or leave this field blank to have Costpoint automatically assign an ID if the Auto-Assign Activity IDs check box is selected on the Configure Contract Management Settings screen.
Description	Enter a description for the activity.
Priority	Select the priority of the activity. Valid options are: None Low Medium High
Completed	Select this check box if the activity has been completed. Once you selected this check box, the Completed Date field becomes populated, and all the fields on the main screen as well as on the Resources subtask become disabled. You will not be able to delete, make additions to, or modify the activity or the resource. The Tasks subtask, however, will remain editable. You can clear this check box at any time to allow additional changes to the activity. Clearing this box also clears the Completed Date field.
Completed Date	This field automatically populates with the date the Completed check box is selected.
Subject	Enter, or click to select, an activity subject (for example, client visit, initial meeting, or post award debriefing). Valid values are only those that exist on the Manage Activity Subject screen. Codes that display in the lookup have the Show in Lookup check box selected in Manage Activity Subject. Only codes that are available in the lookup can be used for new records in Manage Activities.
Location	Enter the location for the activity.
Start Time	Enter, or click to select, the start date for the activity. For new activity records, this field defaults to the system date, but you can edit it. In the unlabeled field to the right, enter the start time for the activity. For new activity records, this field defaults to the system time, but you can edit it. When you modify this time, Costpoint automatically adds 30 minutes to the end time, but the end time will still be editable. If the All Day Event check box is selected, only the start date can be edited. The start time is disabled and defaults to 12:00 AM.
End Time	Enter, or click to select, the end date for the activity. For new activity records, this field defaults to the system date, but you can edit it. In the unlabeled field to the right, enter the end time for the activity. For new activity records, this field defaults to the system time, but you can edit it. If the All Day Event check box is selected, both the end date and end time are disabled. The end date defaults to the start date, and the end time defaults to 12:00 AM. Ensure that the end date and end time are not earlier than the start date and start time. Otherwise, Costpoint throws an error message.
All Day Event	Select this check box to mark the activity as an all-day event. Selecting this check box disables the start time as well as the end date and end time.
Activity Owner	Enter, or click to select, the employee who is the owner of this activity. The unlabeled field to the right displays the employee name as a hyperlink that you can use to open the Manage Contract Management Employee Info screen and access additional information about the owner.
Method	Enter, or click to select, an activity method (for example, email, meeting, phone call, or task). Valid values are only those that exist on the Manage Activity Methods screen. Codes that display in the lookup have the Show in Lookup check box selected in Manage Activity Methods. Only codes that are available in the lookup can be used for new records in Manage Activities.
Opportunity ID	Enter, or click to select, the opportunity ID that should be associated with this activity. Once you save the record, this activity displays on the Activities subtask of the Manage Opportunities screen when you access the opportunity record. The unlabeled field to the right displays the opportunity name as a hyperlink. You can click this link to open the Manage Opportunities screen and see more information about the opportunity.
Contract ID	Enter, or click to select, the contract ID that should be associated with this activity. Once you save the record, this activity displays on the Activities subtask of the Manage Contracts screen when you access the contract record. The unlabeled field to the right displays the contract name as a hyperlink. You can click this link to open the Manage Contracts screen and see more information about the contract.
Subcontract ID	Enter, or click to select, the subcontract ID that should be associated with this activity. Once you save the record, this activity displays on the Activities subtask of the Manage Subcontracts screen when you access the subcontract record. The unlabeled field to the right displays the subcontract name as a hyperlink. You can click this link to open the Manage Subcontracts screen and see more information about the subcontract.
Notes	Enter additional notes or comments about the activity.
Download Outlook (.ics)	Note: This button is available only in Form view and displays once you have saved the record. You can use this button to add the activity to your Outlook calendar. Click this button to download an .ics file containing information about the activity. And then, click the downloaded file on the browser window, or open it from your local Downloads folder. You can save the file as is or make modifications before adding the activity to your Outlook schedule. The .ics file automatically sets the appointment as Busy. The other values get copied from the screen and include the following: Screen Field .ics File Activity Owner Organizer name (None) If the activity owner has a corresponding email address stored in the system, that email address displays on the .ics file's Organizer email. Organizer email Description Subject Location Location Start Time Start time End Time End time All Day Event All day event Notes Details/Body

Subtasks

Subtask	Description
Resources	Use this subtask to enter, edit, or view resources associated with the activity.
Tasks	Use this subtask to enter, edit, or view tasks related to the activity.