When is the best time to use the Clone function to copy or effectively re-number an asset?

Timing can be important when using the Clone functionality.

If you use the Clone functionality to copy data from one record to minimize manual data entry when you create a new, similar record, the best time to Clone is after the period close, before you calculate depreciation and post the Fixed Assets Journal. Note that the value in the Amount Posted Curr Pd field is not transferred to the new asset when you use Clone. Therefore, if you perform a Fixed Assets posting for the period and then Clone an asset, the new asset will have a Current Pd Depreciation value but the Amount Posted Curr Pd value will be zero. (Because you would primarily use the Clone function to create a new record, it is appropriate for the system to not transfer the Amount Posted Curr Pd value.) You must post the amount before you can close the period. You should manually intervene in the cloned record if you do not want to post the cloned amount from the Current Pd Depreciation field. In this event, you should change the amount in the Current Pd Depreciation field to zero. You should also review the cloned data to ensure its suitability for the new asset.

If you use Clone to "renumber" an asset record, the only appropriate time to do this is when an Asset Master record has no posting history within Costpoint Fixed Assets. Because the Asset No and Item No are the key fields for an Asset Master record, you cannot change this key data. In effect, there is no "renumbering" capability. In a two-step procedure, you will run Clone to create a new record with identical data, and then you will delete the record from which you cloned the data. You cannot delete Asset Master records with a posting history within Costpoint Fixed Assets. In this circumstance, you should clone the record and then change the status for the record from which you cloned data to Inactive. In many system reports, you can include or exclude records based on Active or Inactive status.