Details Tab

Use this tab of the Manage Purchase Order Vouchers screen to establish information that pertains to the entire purchase order voucher, such as retainage information.

Use this tab whenever you add a purchase order voucher and maintain it whenever you need to make changes. You can use this tab at any time during voucher entry.

Sales Tax/VAT Info

Field	Description
Taxable	From the drop-down list, select the source of the taxable status that defaults for the purchase order voucher. The setting for this field defaults from the Configure Purchase Order Voucher Settings screen. You can override the entry in this field and for each voucher line. The possible settings are: From PO: Indicates that the taxable status will come from the Tax field on the Manage Purchase Orders screen for the purchase order line being vouchered. Item Type: Indicates that the taxable status will come from the Taxable group box on the Configure Product Definition Settings screen. The type of item vouchered, determined by the Line Type, determines the voucher line's taxable status. Non-Taxable: Indicates that the taxable status will be N (No) for non-taxable. Taxable: Indicates that the taxable status will be Y (Yes) for taxable.
Taxing Date	Enter, or click  to select, the taxing date. Costpoint uses this date as the reference date for Value Added Tax (VAT) transactions. Normally, the taxing date is the date the voucher was entered, but can be the receipt date for goods purchased. This field is applicable only to certain tax situations.
VAT Tax ID	Enter, or click to select, the tax ID for this vendor's VAT. The only items available for lookup in this field are those that were entered for the vendor on the VAT Info subtask of the Manage Vendor screen.
Sales/Use Tax	Use this drop-down list to select whether the tax is Sales or Use tax. These items are system-defined.
Sales Tax Code	Enter, or click to select, a valid sales or use tax code for the address entered. On purchase order vouchers, this code is used to calculate sales tax when items are shipped to this address.

Retainage

Use this group box to enter the retainage rate and amount for this purchase order voucher. You can apply a retainage rate to this voucher to reduce the amount of the check that will be cut. The retainage amount remains in Open Accounts Payable as an outstanding balance.

Field	Description
Rate	Enter the retainage rate to be used for this voucher, if one applies. This field is disabled for subcontract purchase order vouchers.
Amount	Costpoint automatically calculates the retainage amount. This field cannot be edited. The calculation is Invoice Amount multiplied by Retainage Rate. Costpoint subtracts this amount from the Invoice Amount to determine the amount of the check. This field is disabled for subcontract purchase order vouchers.
Hold Voucher	Select this check box if the voucher is to be placed on hold and not posted or paid until it has been released.
Over Budget	Select this check box to place disallowed transactions on over budget status. This flag is used to identify transactions that, if posted, would cause you to exceed the line item ceiling that has been placed on the project. If any line on this transaction causes an overrun on a line item ceiling, the entire voucher is flagged as over budget.
Pay When Paid	Select this check box to hold voucher payment until cash receipts have been entered for this vendor. This check box is not available until the vendor has been designated as a pay-when-paid vendor on the Defaults tab of the Manage Vendor screen. A vendor designated as a pay-when-paid vendor must also have a billable project assigned to the voucher item.
Separate Check	Select this check box to have Costpoint print a separate check for each voucher entered. The status of this check box defaults for the vendor from the Defaults tab of the Manage Vendors screen. If you enter a Joint Payee on the Address tab, a separate check is required, and this option is selected and disabled.
CIS Code	Enter, or click to select, the CIS code for the purchase order, if applicable. If this field is populated and you add a line in the main screen table window, the CIS W/H field defaults as selected. Otherwise, the CIS W/H field for the purchase order voucher line defaults based on the status of the CIS Withholding field for the purchase order line on the Manage Purchase Orders screen. If you enter a CIS Code, the transaction and functional currencies must be GBP (British Pounds).
Buyer	This non-editable field displays the buyer ID, after this purchase order voucher is approved.
Approver	This non-editable field displays the approver ID, after this purchase order voucher is approved.
Anticipated Pay Date	Enter, or click to select, the scheduled payment date. When you save this purchase order voucher, the Anticipated Pay Date field defaults to the value in the Date field in the Due group box on the Header Info tab.

Entry Info

Field	Description
User	This non-editable field displays the user ID of the person who added this voucher.
Date	This field displays the date on which this purchase order voucher was last saved.