Contents of the State Withholding Screen
Use the fields and options to configure the State Withholding Screen.
The top section displays your employee name and employee ID.
Home Withholding State
Use the Home Withholding State window to review or change your current home state withholding information.
| Field | Description |
|---|---|
| Home Address |
This non-editable row displays your home address (or mailing address if home and mailing addresses are the same). Note: The system displays a message if there is no address on file.
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| Withholding State |
The system will look in the Configure State tax Settings screen in Costpoint to find out whether the Allow employees to make State Withholding changes in ESS checkbox is selected. If it is, the Withholding State field will contains a list from which you can select the state that applies. (If the checkbox is not selected, a non-editable field will display.) |
|
If you change the state, the system will repopulate the screen based on the state selected. Note: If the selected state is a non-withholding state, the system will display a Non-Withholding State
message in the
Withholding State row.
If you work in multiple states for your employer, the state abbreviation will be removed. | |
| State Filing Status |
When determining your withholding allowances, consider your personal situation. Use this lookup to select your personal status. If you change the Filing Status, the screen will refresh so that the exemptions/dependents/credits options that were set up on the Configure State tax Settings screen will be reflected for the chosen filing status. Note: The system displays an error message if the system has the employee recorded as “Exempt” from paying taxes.
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| Total Allowances/Exemptions |
If it applies to your selected state, enter the total number of allowances that you want to claim. The value entered cannot be less than zero or greater than the maximum number of allowances for the state. The more allowances you claim on the State Withholding form, the less income tax your employer will withhold. Note: The system displays an error message if the total number of allowances you enter is greater than the maximum number of Total Allowances allowed.
|
| Number of Dependents |
If it applies to the selected state, enter the total number of dependents that you wish to claim. The value entered cannot be less than zero or greater than the maximum number of dependents allowed for the state. Note: The system displays an error message if the total number of dependents entered is greater than the maximum number of Total Allowances allowed.
|
| Number of first-time claimed dependents |
If an additional dependent exemption on Line 6 is being claimed for one or more children for the first time, enter the number of children for whom you are claiming. This exemption is good only for the calendar year in which the WH-4 claiming the exemption is submitted. If you claim this in multiple tax years, you must submit a new WH-4 each year for which this exemption is claimed. Do not claim this exemption if the child was eligible for the additional dependent exemption in any previous year, regardless of whether the exemption was claimed. This includes instances where the child was eligible for the additional dependent exemption before 2023. This also includes instances where the child was eligible to be claimed for the additional dependent exemption by another individual. This field will only be enabled for State of Indiana. |
| First-time claimed dependents year |
This field displays the year the additional dependent exemption being claimed for the first time. |
| Number of adopted children |
This field will track the actual number of adopted child dependent exemptions claimed on line 8 of Form WH-4 and will be used in the calculation of Indiana's state withholding. Beginning October 1, 2022, most employees in the State of Indiana are entitled to deduct $3,000 per year per qualifying adopted child claimed on line 8 of Form WH-4. This field will only be enabled if the withholding state is IN (Indiana). |
| Number of Credits |
If it applies to the selected state, enter the total number of credits that you wish to claim. The value entered cannot be less than zero or greater than the maximum number of credits allowed for each state. Note: The system displays an error message if the total number of credits entered is greater than the maximum number of Total Credits allowed.
|
| Credit Amount |
Enter the total state credit amount. For Iowa, if you are not exempt, then this is the total allowance amount on 2024 IA W-4. This field is enabled for Iowa only. |
| Extra Withholding per Paycheck |
If it applies to the selected state, you can enter an additional withholding amount here. Enter a specific dollar amount that you want your employer to withhold, in addition to the tax withheld based on your filing status and number of allowances. If you enter an amount, the system will display a confirmation message asking you to confirm the amount that you just entered. Note: If you enter an amount less than 0, the system displays an error message. If the amount that you enter is greater than 0, the system will display a confirmation message.
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| Additional Exemptions | Use the following fields to enter the number of additional exemptions that are applicable to you. These fields are enabled if the
Enable Age/Blind Exemption checkbox is selected on the Manage State Taxes screen for the withholding state.
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| State Information |
Select the Web site hyperlink to view information relating to state withholding. Note: If the
Withholding State has no URL associated with it, the
State Information will be blank.
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Colorado Annual Withholding Allowance
Colorado employees can select options that will be used in the calculation of their state tax withholding. This group box is available only when your Withholding State is CO (Colorado).
| Field | Description |
|---|---|
| I would like to: |
Use this setting to specify the annual withholding allowance that will be used to reduce your Colorado withholding. Select one of the following options:
|
| Annual Withholding Allowance |
If you selected the option to specify an annual withholding amount, enter the annual withholding allowance amount based on the Standard Allowance table and Worksheet 1 from the DR 0004 Colorado Employee Withholding Certificate. If you want a greater amount withheld, you may enter a smaller amount than either calculation. |
Subtasks
| Subtask | Description |
|---|---|
| Other Withholding State(s) | Click this link to view, add, edit, or delete tax withholding information for states other than your home state. |
| Instructions | Click this link to view special instructions regarding this screen. |