Vouchers Subtask

Use this subtask of the View Vendor History Inquiry screen to view summarized voucher information for each vendor in the Vendor History Inquiry table window.

Both accounts payable and purchase order vouchers are summarized on this screen.

Use the subtasks to view voucher line detail as it was entered and how it displays on the actual voucher form, check information specific to individual vouchers, and details concerning purchase order vouchers specifically.

This subtask accesses information only from posted vouchers. All fields on this subtask are non-editable.

Contents

Field	Description
Vendor, Vendor Name, Location	These fields display the vendor's ID, name, and location.

Table Window

Field	Description
Vchr	This field displays the unique identifier assigned to this voucher on the Manage Accounts Payable Vouchers screen.
Inv No	This field displays the number that your supplier assigned to the invoice. Because this field is optional on the Manage Accounts Payable Vouchers screen, some voucher numbers may not have an invoice number.
Inv Date	This field displays the invoice date from the Manage Accounts Payable Vouchers screen.
Due Date	This field displays the date that defaulted (based on vendor terms), or that was entered on the Manage Accounts Payable Vouchers screen. You can change this field at any time before making the final payment. You can edit this field on the Edit Voucher Payment Status screen.
Anticipated Pay Date	This field displays the date that defaulted (based on the vendor terms and due date), or that was entered on the Manage Accounts Payable Vouchers screen. You can change this field at any time before making the final payment. You can edit this field on the Edit Voucher Payment Status screen.
Trans Curr	This field displays the transaction currency code used on the voucher.
Cost Amt	This non-editable field displays the cost amount.
Discount Amount	This field displays the amount that defaulted via a discount percentage and discount date on the Manage Accounts Payable Vouchers screen. This amount displays in the transaction currency.
Amt Due	This field displays the amount of the invoice in the transaction currency, minus any discount for early payment.
Amt Paid	This field displays the amount already paid on the voucher in the transaction currency. If nothing has been paid on the voucher, this field remains blank.
Discount Taken	This field displays the amount of the discount that was actually taken on the voucher in the transaction currency.
Amt Remaining	This field displays the amount that remains on the voucher, after the amount paid is subtracted from the amount due, in the transaction currency.
Payment Status	If the voucher is on hold, HOLD displays in this field. If the voucher is not on hold and is eligible to be paid, PAID displays in this field. Vouchers with a PAID status have not necessarily been paid in full and may have amounts remaining.
Voucher Type	This field displays the voucher type, such as AP or PO.
PO Number	If the voucher is a purchase order voucher, this field displays the purchase order against which the voucher was applied.
Rel	If the voucher is a purchase order voucher, this field displays the blanket order release number against which the voucher was applied.
Subcontractor Payment Code	This field displays the subcontractor payment code.
Invoice Pd of Perf	This field displays the invoice period of performance.
Pay When Paid	If this voucher is not to be paid until you have billed your client for the expense and the bill is paid, this field displays Y. Otherwise, N displays in this field. To assign all of a vendor's vouchers Pay When Paid status, select the Pay When Paid check box on the Defaults tab of the Manage Vendor screen. To assign a Pay When Paid status to vouchers on an individual basis, use the Details tab of the Manage Accounts Payable Vouchers screen or the Header Info tab of the Manage Purchase Order Vouchers screen.
Voucher Notes	This column displays the notes that were entered on the Notes/Doc Loc tab of the Manage Accounts Payable Vouchers screen, where you can enter descriptive text for the voucher header. After you post the voucher, the description displays in this column. If you printed a blank laser check and selected the Print Notes on Check option on the Notes/Doc Loc tab of the Manage Accounts Payable Vouchers screen, this note printed on the check.
Document Location	This field displays the document location.
Print Note	This field displays Y or N to indicate whether or not you selected the Print Notes on Check option on the Notes/Doc Loc tab of the Manage Accounts Payable Vouchers screen.
Vendor	This field displays the vendor ID.
Vendor Name	This field displays the vendor name.
Vendor Location	This field displays the vendor location.
AP Account Description	This field displays the Accounts Payable account to which the voucher was charged.
FY Posted	This field displays the fiscal year for which the voucher was posted.
Period Posted	This field displays the period to which the voucher was posted.
Subperiod Posted	This field displays the subperiod to which the voucher was posted.
Post Seq	When you post vouchers, Costpoint assigns a posting sequence number to each voucher. This sequence number identifies how many times a voucher distribution is posted to the general ledger within a given accounting period.
Trans Currency Name	This field displays the transaction currency's name.
Pay Crncy Cd	This field displays the currency code used to pay the voucher. You originally linked the pay currency to a vendor on the Manage Vendor screen. You can change the pay currency on the Exchange Rates subtask of either the Manage Accounts Payable Vouchers screen or the Manage Purchase Order Vouchers screen.
Entry User	This field displays the name of the last user to edit the voucher.
Entry Date	This field displays the date on which the voucher was entered.
Terms	This field displays the terms of payment of the voucher. The terms of payment default from the Manage Vendors screen but they can be changed until you post the voucher.

Subtasks

Subtask	Description
Exchange Rates	Click this link to open the Exchange Rates subtask.
AP Voucher Detail	Click this link to open the AP Voucher Detail subtask.
Voucher Totals	Click this link to open the Voucher Totals subtask.
PO Voucher Detail	Click this link to open the PO Voucher Detail subtask.
PO Voucher Totals	Click this link to open the PO Voucher Totals subtask.
Checks Disbursed	Click this link to open the Checks Disbursed subtask.
PO Details	Click this link to open the PO Details subtask.