Exchange Rates Subtask

Use this subtask of the Vouchers subtask to view exchange rates that were calculated to pay vouchers.

Vouchers represent bills submitted to your company for payment; exchange rates designate the price at which the currency of one country is traded for the currency of another country.

You can also use this subtask to view exchange rates for non-Euro and Euro currencies. The Euro is the currency used in Austria, Belgium, Finland, France, Germany, Greece, Ireland, Italy, Luxembourg, the Netherlands, Portugal, and Spain. Non-Euro currencies represent the legal tender used in the remaining countries.

The data on this subtask is non-editable.

Contents

Field	Description
Chk No	This field displays the check number.
Chk Date	This field displays the check date.
Check Amount	This field displays the check amount.
Pay Curr	This field displays the currency code for the currency used to pay this voucher.
Voucher	This field displays the number of the highlighted voucher from the Vouchers table window.
Vendor	This field displays the vendor's name.
Trans Curr	This field displays the currency code for your transaction currency, which is the currency in which the vendor's invoice was written.
Cost Amt	This field displays the cost amount, expressed in the voucher's transaction currency.
Remaining Bal	This field displays the remaining balance, expressed in the voucher's transaction currency.

Currencies

Field	Description
Transaction	This field displays the transaction code, which represents the currency specified on the voucher. The description displays in the adjacent field.
Pay/Pay Currency	This field displays the pay code, which represents the monetary unit you used to pay a voucher. The description displays in the adjacent field.
Rate Group	This field displays the rate group code. You use rate groups to establish relationships between currencies. The description displays in the adjacent field.

Transaction Currency to Functional Currency Exchange Rate Info

Use the fields in this group box to view the exchange rate information associated with the transaction and functional currencies.

• The transaction currency represents the currency specified on the voucher.
• The functional currency represents your company's primary or base currency.

Field	Description
Rate Date	This field displays the exchange rate date. The displayed date might represent the date you submitted voucher payment or the current date. Alternatively, it might represent a more arbitrary date (any date for which you calculated an exchange rate).
Rate	This field displays the rate amount. If the transaction and functional currencies are the same, no rate determination is necessary. In this case, this field displays 1.0000000. If the transaction and functional currencies are different, Costpoint calculates the rate using the parameters you established for records on the Multicurrency screens.
Trans to Func (Trans to Euro)	If you calculate the exchange rate for a non-Euro currency, this field displays the transaction to functional exchange rate. In this case, this field is labeled Trans to Func. If you calculate the exchange rate associated with a Euro currency, Costpoint calculates the value in this field by dividing "1" by the value in the Euro-to-Currency Exchange Rate field of the Manage Currency Status screen. In this case, this field is labeled Trans to Euro.
N/A (Euro to Func )	If you convert a non-Euro currency, this field displays 1.0000000. In this case, this field is labeled N/A. If you convert a Euro currency, you must have completed setup of the Manage Currency Status screen. In this case, this field is labeled Euro to Func.
Freeze Rate	If this check box is selected, Costpoint has halted any activity associated with the exchange rate information referenced in this subtask. This suspension occurs after a transaction has posted. If the transaction posted and this check box was selected, Costpoint ignores any subsequent updates to the exchange rate throughout the life of this record. In this case, all evaluations of this record will be based on the exchange rate at the time the transaction posted. For example, if the Rate field displays ".2000000," as it relates to the Dutch Gilder (NLG) and U.S. Dollar (USD) transaction to functional exchange rate, this value will not change as long as the Freeze Rate check box is selected. Although the actual, real-time rate may fluctuate, the data on this subtask will remain constant. In addition, if you selected the Freeze Rate check box, this transaction was excluded when you executed the Update Open Accounts Payable Exchange Rates process. The Update Open Accounts Payable Exchange Rates process inserts the most current exchange rate into the history tables to allow the calculation of unrealized gains and losses. Since all of the fields in this subtask are non-editable, the functionality of this check box is disabled; you cannot use it to halt or suspend exchange rate activity.

Functional Currency to Pay Currency Exchange Rate Info

Use the fields in this group box to view the exchange rate information associated with the functional and pay currencies.

Field	Description
Rate Date	This field displays the exchange rate date. The displayed date might represent the date you submitted voucher payment or the current date. Alternatively, it might represent a more arbitrary date (any date for which you calculated an exchange rate).
Rate	This field displays the rate amount. If the functional and pay currencies are the same, no rate determination is necessary. In this case, this field displays 1.0000000. If the functional and pay currencies are different, Costpoint determines the rate using the parameters you established for records on the Multicurrency screens.
Func to Pay (Func to Euro)	If you calculate the exchange rate for a non-Euro currency, this field displays the functional currency to pay currency exchange rate. In this case, this field is labeled Func to Pay. If the transaction and pay currencies are the same, this field displays 1.0000000. If the transaction and pay currencies are different, Costpoint calculates the rate using the parameters you established for records on the Multicurrency screens. If you calculate the exchange rate associated with a Euro currency, this field displays a functional currency to Euro currency calculation. In this case, this field is labeled Func to Euro.
N/A (Euro to Pay)	If you convert a non-Euro currency, this field displays 1.0000000. In this case, this field is labeled N/A. If you convert a Euro currency, you must first complete setup of the Manage Currency Status screen. In this case, this field is labeled Euro to Pay.
Freeze Rate	If this check box is selected, Costpoint has halted any activity associated with the exchange rate information referenced on this subtask. This suspension occurs after a transaction has posted. If the transaction posted and this check box was selected, Costpoint ignores any subsequent updates to the exchange rate throughout the life of this record. In this case, all evaluations of this record are based on the exchange rate at the time the transaction posted. For example, if the Rate field displays ".2000000," as it relates to the Dutch Gilder (NLG) and U.S. Dollar (USD) transaction to functional exchange rate, this value will not change as long as the Freeze Rate check box is selected. Although the actual, real-time rate may fluctuate, the data in this subtask will remain constant. In addition, if you selected the Freeze Rate check box, this transaction was excluded when you executed the Update Open Accounts Payable Exchange Rates process. The Update Open Accounts Payable Exchange Rates process inserts the most current exchange rate into the history tables to allow the calculation of unrealized gains and losses. Since all of the fields in this subtask are non-editable, the functionality of this check box is disabled; you cannot use it to halt or suspend exchange rate activity.
OK	Click this button to close the subtask.