The Project Budget Process
This topic provides a step-by-step discussion of the project budget process within Costpoint.
Specifically, it provides the steps to make your project budgets appear in various reports and inquiry screens. The discussion centers on the series of steps required rather than detailing how each screen is completed. For a complete discussion of each screen noted in the topic, please see the appropriate documentation.
- Related Topics:
- Step 1
If you plan to enter hourly budgets by GLC or PLC, you may find it helpful to enter the average cost rates for the categories on the Manage Average Cost GLC Rates screen or the Manage Average Cost PLC Rates screen. - Step 2
If you want to enter period or year-to-date budgets, and total project budgets, go to Step 8. - Step 3
To enter hourly budgets by PLC or GLC for the total project, use the Manage GLC Total Budget screen or the Manage PLC Total Budget screen (PROJ_TOT_BUD_PLC, PROJ_TOT_BUD_GLC). - Step 4
When your Project Total Budgets are complete, execute the Update Budget Report Tables screen. - Step 5
Execute the Update Project Status Report Table screen to update the Project Status Report tables (PSR_HDR and PSR_FINAL_DATA). - Step 6
To use the Inquiry screens, go to Step 7. - Step 7
To view your budget inquiry information on the View Project Activity, View Project Activity by Level, and View Project Ledger Activity screens, you must execute the Create Project Report Tables screen. - Step 8
To enter budget information by period, year-to-date, and total project, enter a budget revision on the Manage Budget Revisions screen (PROJ_BUD_RVSN). - Step 9
On the Manage Project Budgets by Period screen (PROJ_BUD_DIR, PROJ_BUD_IND, PROJ_BUD_FEE), you can enter budget information at the level (period, year-to-date) that you want. Use the Spread, Fill, Move, and Escalate subtasks to facilitate the completion of this screen. - Step 10
As discussed in Step 9, you can use the Apply Indirect Costs to Budgets screen to burden your direct costs. - Step 11
Enter budgeted hourly information on the PLC Budgets By Period screen or the Manage GLC Budgets by Period screen (PROJ_BUD_PLC, PROJ_BUD_GLC). - Step 12
If you want to track unit budgets, enter this information on the Manage Project Unit Budgets By Period screen (PROJ_BUD_UNITS). - Step 13
If you want to create the information for a total project budget, execute the Update Project Total Budget screen. - Step 14
To print your period or year-to-date budgets on the PSRs, execute Step 4 (Update Budget Report Tables screen), Step 5 (Update Project Status Report Table screen), and Step 6 (Print Project Status Reports). - Step 15
To print hourly budgets on the Project Labor Summary Report, you need not complete all the processes noted in Step 14.
Parent Topic: Related Topics