Other Tab
Use this tab to enter additional information that may be useful when printing supporting schedules, or simply as a reference to the source of the transaction.
The Pool No is required if the Transaction Type is Burden.
Number Entry
You must select the appropriate option in this group box before you can enter A/P, general journal entry, or cash receipts numbers. Only one type of number applies to each transaction. If the Transaction Type in the main screen is Burden, the Pool Number option is always selected and cannot be changed. All options in this group box are available if the Transaction Type is not Burden.
| Field | Description |
|---|---|
| None |
Select this option if you do not need number entry for this invoice project. |
| Accounts Payable |
Select this option if you want an accounts payable number entry for this invoice project. |
| General Journal |
Select this option if you want a general ledger number entry for this invoice project. |
| Cash Receipts |
Select this option if you want a cash receipts number entry for this invoice project. |
| Pool Number |
Select this option if you want a pool number entry for this invoice project. |
Accounts Payable
You can access this group box only when the Accounts Payable option in the Number Entry group box is selected.
| Field | Description |
|---|---|
| A/P Voucher No |
Enter a voucher number that can be used to track this transaction back to a source document. |
| A/P Invoice No |
Enter a vendor's invoice number so that the transaction can be tracked back to the vendor's invoice. |
| Journal Entry No |
Enter a journal entry number that can be used to track this transaction back to a source document. You can make an entry in this field only if you selected the General Journal option in the Number Entry group box. |
| Cash Receipts No |
Enter a cash receipt number that can be used to track this transaction back to a source document. You can make an entry in this field only if you selected the Cash Receipts option in the Number Entry group box. |
| Pool No |
Enter the pool number from allocation group 1 that is responsible for the burden on the project billing. You can make an entry in this field only if you selected the Pool Number option in the Number Entry group box. Note: Each pool number needs its own transaction.
|
Reference Numbers
| Field | Description |
|---|---|
| Ref 1 |
Enter a reference number that is assigned to reference number 1, or click
Note: Reference numbers are not used during the billing calculations.
|
| Ref 2 |
Enter a reference number that is assigned to reference number 2, or click
|
to display and select a reference number. The headings entered for
Schedule Bill
| Field | Description |
|---|---|
| Reference Project ID |
This reference-only field is not printed on the invoice but is stored on the relevant database tables. It acts as a tracker, linking items to their respective funding levels for reporting purposes. Enter only valid and existing Project IDs in this field. The Project IDs must also fall within or under the Billing Level/Invoice Level Project ID specified on the main screen. |
| Detail Description |
Use this field to enter detailed descriptions for scheduled bill items. It supports up to 640 alphanumeric characters, allowing for more comprehensive item descriptions. |
Posting Sequence Number
This non-editable field displays the posting sequence number. This field is blank for all user-created transactions and Transaction Types of Fee, Burden, and Retainage.