Contents of the Manage Manual Checks Screen

Manual Checks

Field	Description
Pay Vendor	Use Query to select the pay vendor to which the manual check was issued. The pay vendor name and location assigned to the pay vendor display in the adjacent fields.
Cash Acct Desc	Enter, or click to select, the cash account description assigned to the cash account/organization from which the check was written. This must be a valid cash account description from the Manage Cash Accounts screen.
Pay Currency	Enter, or click to select the code of the currency in which the check was issued. If you select a default pay currency for a vendor on the Currencies block of the Manage Vendors screen, it displays on this field.
Joint Payee	Enter a joint check payee if you are recording checks that were printed outside Costpoint. You must enter the word "and" before the joint payee name.
Check	Enter the number of the manual check to be recorded.
Date	Enter, or click to select, the date of the manual check to be recorded.
Amount	Enter the total amount of the check. This field must be equal to the total of the Pay Currency Vchr Check Amt column in the Selected Vouchers table window before the check information can be saved.
Remaining Balance	This field displays the remaining difference between the amount of the manual check and the total of Trans Currency Amount to Pay column in the Selected Vouchers table.

Period to Post

Use the fields in this group box to determine the accounting period to which the manual check will be posted. Ordinarily, the date of the check determines the period to which the check is posted.

Field	Description
Fiscal Year	Enter, or click to select, the fiscal year to which the check should be posted.
Period	Enter, or click to select, the period to which the check should be posted.
Subperiod	Enter, or click to select, the subperiod to which the check should be posted.
End Date	The end date displays automatically.

Open Vouchers

This table displays the open vouchers for the Pay Vendor and Cash Acct Desc specified at the top of the screen. Only those vouchers assigned to that Pay Vendor and Cash Acct Desc are available for selection from this table. The columns in this table are non-editable, but you can edit pay currencies on the Exchange Rates subtask.

Field	Description
Voucher	This non-editable field displays the voucher number.
Status	The valid status settings are: Hold: Hold for payment. Defer: Defer from payment. Any voucher on Defer status will not be selected for payment on the Select Vouchers screen. Pay: Pay the voucher. If a voucher has this status, a check prints for it the next time the Print Checks routine is run. PPHold (Part Pay/Hold): The voucher is partially paid, but the remainder of the balance is on hold. Once the remainder is selected for payment, the status is updated to Pay. PAYWPD (Pay When Paid): This designates a voucher that will not be released for payment until a specific, designated Accounts Receivable bill has been paid in full. You can use the Pay When Paid subtask of the Edit Voucher Payment Status screen to identify the Accounts Receivable item(s) that are linked to this pay when paid voucher.
Trans Curr	This field displays the transaction currency for the voucher.
Amount Remaining	This field displays the difference between the Due Amount and Amount Paid fields.
Amount Paid	This field displays the amount already paid on the voucher.
Amount Retained	This field displays the total voucher amount that has been retained.
Invoice Amount	This field displays the amount of the invoice assigned to the voucher.
Invoice Number	This field displays the number assigned to the voucher when it was entered.
Invoice Date	This field displays the date on which the voucher was entered.
Discount Amt	This field displays the amount that was assigned to the voucher when it was entered. Costpoint calculates this amount according to the terms for the vendor but, because this field can be edited in the voucher, the amount on this screen may be inconsistent with the terms assigned to the vendor.
Discount Date	This field displays the date that was assigned to the voucher when it was entered. The default date is calculated according to the terms for the vendor but, because this field can be edited in the voucher, the date on this screen may be inconsistent with the terms assigned to the vendor.
Due Amount	This field displays the value of the Invoice Amount field minus the value of the Discount Amt field.
Due Date	Costpoint calculates the due date according to the terms for the vendor but, because this field can be edited in the voucher, the date on this screen may be inconsistent with the terms assigned to the vendor.
Invc Pd Perf Dt	This field displays the invoice period of performance date from the Header Info tab of the Manage Accounts Payable Vouchers screen. This field is used for vendors identified as subcontractors. For more information on Invoice Period of Performance, see Subcontractors.
Vendor	This field displays the vendor ID that was assigned to the voucher when it was entered. This is typically the same as the pay vendor. If you select the Allow Different Pay Vendor check box on the Configure Vendor Settings screen, the pay vendor can be different from the vendor. This feature is useful for third-party payments (for example, for vendors who factor their receivables).
Vendor Name	This field displays the name assigned to the vendor ID when the vendor was entered.
Vendor Location	This field displays the vendor location assigned to the vendor ID when the vendor was entered.
Cash Account Description	This field displays the description associated with the cash account/organization combination to which the voucher was assigned.
Pay Curr	This field displays the pay currency of the voucher.

Selected Vouchers

This table displays those vouchers that were selected from the Open Vouchers table. This table should contain those vouchers that were paid by the manual check being recorded. If a voucher was selected by mistake, deselect it by highlighting the voucher and clicking the Deselect button. The voucher will be removed from the Selected Vouchers table and returned to the Open Vouchers table.

Field	Description
Voucher	This column displays the number that was assigned to the voucher when it was entered.
Trans Curr	This column displays the transaction currency selected for use on this voucher.
Trans Currency Amount to Pay	This column displays the unpaid balance on the voucher. Costpoint calculates the amount net of the discount amount if Costpoint date is earlier than the discount date. If Costpoint date is later than the discount date, the amount is the gross balance due for the voucher. You can change this field to reflect partial payments. The amount to pay displays in the transaction currency used on this voucher.
Trans Currency Discount To Take	This field defaults to the remaining discount amount available to take on the voucher if Costpoint date is earlier than the discount date. If Costpoint date is later than the discount date, this field defaults to zero; however, you can change it if necessary. You cannot enter an amount greater than the available discount amount in this field. The discount to take displays in the transaction currency used on this voucher.
Pay Currency Vchr Check Amt	This column displays the amount of pay currency used to pay this voucher.
Pay Currency Vchr Disc Taken	This column displays the amount, in the pay currency, of the discount already taken on previous payments made on this voucher.
Pay Curr	This column displays the pay currency of the selected voucher.
Invoice Date	This column displays the voucher's invoice date.
Invc Pd Perf Dt	This column displays the invoice's period of performance date. This date is used with the Subcontractor Payment Control feature. For more information on Invoice Period of Performance, see Subcontractors.
Trans Currency Amount Remaining	This column displays, in the voucher's transaction currency, the amount remaining to be paid after this manual check is posted.
Func Currency Amount to Pay	This column displays the amount, in your functional currency, to be paid on this manual check.
Func Currency Discount to Take	This column displays the amount, in your functional currency, of the discount to be taken on this manual check.
Post Disc GL Cd	This column displays the method, Net or Gross, used to post discounts to the general ledger. You originally selected the method on the Configure Accounts Payable Voucher Settings screen.
Recalculate	Click this button to recalculate the exchange rate.

Subtask

Subtask	Description
Exchange Rates	Click this button to open the Exchange Rates subtask.

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