Subcontract/Project Modifications Subtask
Use this subtask to enter, edit, or view modifications for signed and funded values as well as period of performance for the subcontract.
When you open this subtask, modifications for the project selected on the table window are loaded and visible. If you have the rights to create new modifications or update existing modifications, upon saving, Costpoint updates the PROJ and PROJ_MOD tables without the need for you to run the Update Project Contract and Funded Values screen or the Update Project Period of Performance utility.
You should enter the initial signed and funded value for a project linked to the subcontract against Modification S000. Modification numbers other than S000 are not treated as original values for reporting purposes.
After you enter the initial values, use this subtask to update modifications to signed or funded values or to change the period of performance dates.
Alternatively, you can use the Manage Modifications screen to enter or update modifications for the projects linked to the subcontract.
Identification
| Field | Description |
|---|---|
| Project |
Enter, or click
This field is not required. However, if you do not enter or select a project, no modification will be created or updated in Project Modifications (PROJ_MOD). |
| Project Name | This field displays the project name. |
| Subcontract Mod ID |
Enter a subcontract modification number in this field. This is an alphanumeric field, and as long as numerals are used at the end of the modification number, Costpoint provides a default of the last modification number for the subcontract plus one. If no modification numbers are found, it defaults to S000. After you save the record, this field is not editable. This field is populated only if the modification is created in Manage Subcontracts. |
| Project Mod ID |
This field displays the project modification number for existing modifications. If the Create New Project Modifications checkbox is selected and you create a new subcontract modification, a new project modification ID is also created. This field is not editable. |
| Description |
Enter, or click
Otherwise, you can manually enter or select a description in this field, and Costpoint will validate the modification description if the Validate Modification Descriptions checkbox is selected on the Projects tab of the Configure Project Settings screen. |
to select, the project associated with the subcontract for which you want to enter modifications. After you save the record, this field is not editable.
Modifications
Use this group box to enter the period of performance and effective date of this modification.
| Field | Description |
|---|---|
| Start Date | Enter, or click
 to select, the period of performance start date of this modification.
|
| End Date | Enter, or click
to select, the period of performance end date of this modification.
|
| Effective Date |
This field displays the effective date or date on which the modification was issued. The value in this field depends on the selected option in the Modifications Effective Date drop-down list on the Projects tab of the Configure Project Settings screen:
Costpoint uses this date in determining ceiling amounts when Compute Revenue is run. |
| Create New Project Modifications |
This checkbox displays only when you click New on the subtask. Its value defaults from the value of the Allow Creation of New Project Modifications checkbox in the Subcontract Modifications group box on the Contracts tab of the Configure Project Settings screen, but can be changed if the Allow Override checkbox is selected in that group box. If permitted, select this checkbox to allow the creation of new project modifications for the project selected on this subtask. If you select this checkbox and create a modification on this subtask, when you save the record, the modification will also be displayed within the project on the Manage Modifications screen and on the Modifications subtask of the Manage Project User Flow screen. If you do not select this checkbox and create a modification on this subtask, after you save the modification, no Project Mod ID is assigned since the modification is not stored in Project Modifications (PROJ_MOD). If you entered a project ID in the Project field, the record will display as part of the project tree on the table window on the Modifications tab with no Project Mod ID assigned. |
| Updates to this record will update Project Modifications. | This text displays only for existing subcontract/project modifications and if the Allow Update of Existing Project Modifications checkbox is selected in the Subcontract Modifications group box on the Contracts tab of the Configure Project Settings screen. |
| Updates to Project Modifications is not enabled. |
This text displays only if the Allow Update of Existing Project Modifications checkbox is not selected in the Subcontract Modifications group box on the Contracts tab of the Configure Project Settings screen. This means no updates can be made to the project modifications on the Subcontract/Project Modifications subtask. Any changes would need to be made on the Manage Modifications screen or on the Modifications subtask of the Manage Project User Flow screen. When you make changes to modifications in Manage Modifications or Manage Project User Flow for projects linked to a subcontract, those modifications also display on the Subcontract/Project Modifications subtask. |
Value Modifications
Use this group box to enter value modifications for the project/subcontract.
| Field | Description |
|---|---|
| Value |
This field displays either a user-supplied signed value for the project/subcontract, or a system-calculated signed value, which is derived by using the Cost, Fee, and Fee % fields. The calculation varies depending on which two of the three variables have been entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Fee % |
This field displays either a user-supplied signed fee % for the project/subcontract, or a system-calculated fee %, which is derived by using the Cost, Fee, and Value fields. The calculation varies depending on which two of the three variables have been entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Cost |
This field displays either a user-supplied signed value for cost for the project/subcontract, or a system-calculated cost value, which is derived by using the Fee, Fee %, and Value fields. The calculation varies depending on which two of the three variables have been entered. At least two variables must be entered for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Fee |
This field displays either a user-supplied signed value for fee for the project/subcontract, or a system-calculated fee value, which is derived by using the Cost, Fee %, and Value fields. The calculation varies depending on which two of the three variables have been entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
Funding Modifications
Use this group box to enter funding modifications for the project/subcontract.
| Field | Description |
|---|---|
| Value |
This field displays either a user-supplied funded value for the project/subcontract, or a system-calculated funded value, which is derived by using the Cost, Fee, and Fee % fields. The calculation varies depending on which two of the three variables have been entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Fee % |
This field displays either a user-supplied funded fee % for the project/subcontract, or a system-calculated funded fee %, which is derived by using the Cost, Fee, and Value fields. The calculation varies depending on which two of the three variables have been entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Cost |
This field displays either a user-supplied funded value for cost for the project/subcontract, or a system-calculated cost value, which is derived by using the Fee, Fee %, and Value fields. The calculation varies depending on which two of the three variables have been entered. At least two variables must be entered for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
| Fee |
This field displays either a user-supplied funded value for fee (profit) for the project/subcontract, or a system-calculated fee value, which is derived by using the Cost, Fee %, and Value fields. The calculation varies depending on which two of the three variables have been entered. You must enter at least two variables for any calculation to take place. If you enter a value (other than 0.00) here, it is not recalculated regardless of any modifications made to the other three variables. If you enter 0.00 (or no value), the value of this field is recalculated based on entries made to the other three variables. |
Notes
Use this text box to enter notes or any other information about this modification.