Auto Allocate Charges Subtask
Use this subtask of the Manage Purchase Order Vouchers screen to assign charge types, amounts, and tax information to the selected voucher line.
You must establish charge type codes on the Manage Line Charge Types screen in Purchasing.
This subtask gives you the ability to enter a fixed cost that was entered at the voucher header level and have it automatically allocated to individual voucher lines. The costs are allocated based on the percentage of the total voucher line amount charged to each voucher line.
In addition to spreading the header charges across voucher lines based on percentage value, the charges can also be further subdivided into multiple voucher line account distribution rows.
This allows you to automatically insert new distribution rows depending on the following conditions:
| Condition | Sub-Condition | Action |
|---|---|---|
| The voucher line account distribution has an associated project. | The line charge is set up with an account to use with projects. | If there is only one account distribution row, Costpoint inserts an additional account distribution row for that particular voucher line, using that line charge account, along with the project and org from the voucher line account distribution. |
| If there are multiple account distribution rows, Costpoint adds one additional row for each account, using the corresponding projects and organizations for each row.
Only one new row is added per unique combination of project and organization in order to avoid duplication. |
||
| The line charge is not set up with an account to use with projects. | No additional account distribution row is inserted. Instead, the allocated line charge amount is added to the existing voucher line account distribution row. | |
| The voucher line account distribution does not have an associated project. | The line charge is set up with an account to use without projects. | If there is only one account distribution row, Costpoint inserts an additional account distribution row for that particular voucher line, using that line charge account, along with the organization from the voucher line account distribution. |
| If there are multiple account distribution rows, Costpoint adds one additional row for each account, using the corresponding organization for each row.
Only one new row will be added per unique organization in order to avoid duplication. |
||
| The line charge is not set up with an account to use without projects. | No additional account distribution row is inserted. Instead, the allocated line charge amount is added to the existing voucher line account distribution row. |
If an additional account distribution row is inserted, Costpoint automatically recalculates the allocation percentage for the inserted row and for the existing rows in that voucher line, based on the new line charge amounts.
Contents
| Field | Description |
|---|---|
| Charge Type |
Enter, or click
|
| Amount |
Enter the value for this charge type. This amount should not include any sales or use tax. This amount must be greater than zero and have fewer than 12 digits to the left of the decimal. The total amount for all line charges entered displays on the main screen as the Line Charge Cost Amount. |
| Tax |
For the line of the voucher being entered, use this drop-down list to select one of the following settings to indicate whether or not it is taxable:
|
| Eligible for discount |
Select this check box to indicate that the selected voucher is eligible for discount. |
| Autoload Allocated Charge |
Click this button to add a line charge. This also allocates the amount over all existing voucher lines. |
to select, a valid charge type. The description displays in the adjacent, unlabeled field.