Revenue Tab

Use this tab to establish the settings for the revenue component of your projects.

Contents

Field	Description
Default Revenue Posting By	Select one of these options to be the default revenue posting method. You can override this default on a project-by-project basis on the Manage Revenue Information screen. Owning Organization: Select this option to set the posting of revenue by owning organization as the Costpoint default. Revenue is accumulated by cost element by performing organization in the project ledger. A revenue account for the owning organization can be used for fixed revenue formulas, overruns, and adjustments. If you select this option, Costpoint posts revenue entirely to the owning organization, regardless of the organization that performed it. Performing Organization: Select this option to set the posting of revenue by performing organization as the Costpoint default. This means that Costpoint posts revenue to the organization that performed, or contributed, it. If a revenue account is used in the project ledger, this amount posts to the owning organization.
Allow Revenue to Exceed	Use this drop-down list to select the method by which you want to recognize any excess revenue. After you make your selection, you must not modify it because it affects all projects on a company-wide basis. You originally specified on the Manage Revenue Information screen whether or not you wanted to allow revenue to exceed value and by how much it can be exceeded by project. In addition, you also specified the revenue ceiling on the Manage Total Ceilings screen. Valid options are: Contract Value: Select this option to allow revenue in excess of the signed value of the project to be computed and posted. Contract Value is the default selection. Funded Value: Select this option to allow revenue in excess of the funded value of the project to be computed and posted.
Calculate Unit Pricing Based on	Select either of these options: Total: Select this option to set the unit pricing default to total pricing (pricing is based on a set unit cost for all items in a given order). This selection does not preclude giving price breaks based on quantity ordered. It means that if a price break is given based on quantity, the price break applies to all items on that order, not only to the number of items above the price break quantity. Incremental: Select this option to set the unit pricing default to incremental pricing (items on a single order can be priced at several different prices, based on a quantity pricing schedule). For example, if a client orders 50 units, the first 10 units can be priced at one amount, with the remaining 40 units priced at a different amount.
Calculate PO Commitments	Use this drop-down list to select the default commitments calculation method. This method is the default on the Compute/Print Purchasing Commitments screen. Valid options are: Real Time: Select this option to compute and print commitments for all purchase requisition/purchase order activity in Costpoint, regardless of the transaction dates. By Open Period: Select this option to compute and print commitments for the fiscal year, period, and subperiod entered. Any activity performed in subsequent periods is ignored.
T&M Rate Sequence Search for PLC Source Project	Use this drop-down list to select the method that the Load Labor Rates process uses to search for project labor category (PLC) rates. Valid options are: First Row: Select this option to search only the PLCs from the source project on the first row of the table. All Rows: Select this option to search each row in the table by sequential order. After a PLC is found for the source project of a given row, Costpoint stops searching the table, and the same source project is used for all PLCs. None: Select this option to ignore the Define Rate Sequence table for PLC defaulting and validation.
Restrict Revenue for Closed and N/A Periods	Select this check box to prevent users from entering revenue adjustments or computing revenue for a Not Available or Closed fiscal year/period/subperiod combination. Users who attempt to enter a revenue adjustment (on the Manage Revenue Information screen) or compute revenue for a Not Available or Closed fiscal year/period/subperiod combination receive an error message. This check box is selected by default. Users that receive the error can either select another fiscal year/period/subperiod combination or change the status of the fiscal year/period/subperiod combination to Open in the General Ledger and then enter the revenue adjustment or compute revenue.
Allow Use of Previously-Stored Revenue Calculation Values for Compute Revenue	Select this check box to allow use of previously stored revenue calculation values in computing revenue. If you select this check box, the Use Previously-Stored Revenue Calculation Values check box on the Compute Revenue screen becomes visible and enabled. If you select the check box in Compute Revenue, you will be able to compute revenue in a given period using the same revenue calculation values that were used when revenue was last computed for the selected project, fiscal year, period, and/or subperiod.
Track Revenue Setup Information on Compute Revenue	Select this check box to track revenue setup information in the Compute Revenue application. When you select this check box, audit table information will be stored every time Compute Revenue is run. Costpoint populates the log tables when Compute Revenue is run, capturing the revenue setup data that was used to compute revenue, by project ID, fiscal year, period, and subperiod. If this check box is selected and you run Compute Revenue again for the same project ID, fiscal year, period, and subperiod, the data in the audit tables will be replaced with the values for the most recent run of Compute Revenue.
ITDCPFC - Other Fee on Revenue Level	Select this checkbox to allow calculation of ITD fees on cost at the revenue level without having the Other Fee values pushed to transaction levels, some of which may be on account/organization combinations that are no longer active. Since Other Fee is entered only at the revenue level, any inactive account/organization combinations you have in lower levels will not show activity in the current period. For new projects, the value of this checkbox defaults to the ITDCPFC - Other Fee on Revenue Level checkbox on the Manage Revenue Information screen, but you can change it by project in Manage Revenue Information.

Adjustment Periods

Field	Description
Allow Revenue Posting in Adjustment Periods	Select this check box to allow revenue posting in adjustment periods. If you select this check box, the Post Revenue application will allow posting of revenue in adjustment periods. If you do not select this check box, you will not be able to post revenue in adjustment periods, but the journal will still be printed.
Allow Adjustment Period Revenue Computation & Posting in Subsequent Fiscal Years	Select this check box to allow computation and posting of prior year adjustment period revenue in a subsequent fiscal year.
Update Prior Year History Defaults for Adjustment Periods	Use this drop-down list to select the option for including the adjustment period data when you run the Update Prior Year History application. Valid options are: Cost Only, No Revenue: Select this option to sum all costs based on targeted or actual costs from all periods in the fiscal year (including adjustment periods) and sum revenue based on regular periods only (excluding adjustment periods). Both Cost and Revenue: Select this option to sum all costs and revenue based on targeted or actual costs from all periods in the fiscal year, including adjustment periods. No Adjustment Period Data: Select this option to sum all costs and revenue based on targeted or actual costs from only the regular periods in the fiscal year, that is, excluding any adjustment period.
Allow this default to be changed in Update process	Select this check box to allow the default value to be overridden on the Update Prior Year History screen.

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Revenue Tab

Use this tab to establish the settings for the revenue component of your projects.

Contents

Field	Description
Default Revenue Posting By	Select one of these options to be the default revenue posting method. You can override this default on a project-by-project basis on the Manage Revenue Information screen. Owning Organization: Select this option to set the posting of revenue by owning organization as the Costpoint default. Revenue is accumulated by cost element by performing organization in the project ledger. A revenue account for the owning organization can be used for fixed revenue formulas, overruns, and adjustments. If you select this option, Costpoint posts revenue entirely to the owning organization, regardless of the organization that performed it. Performing Organization: Select this option to set the posting of revenue by performing organization as the Costpoint default. This means that Costpoint posts revenue to the organization that performed, or contributed, it. If a revenue account is used in the project ledger, this amount posts to the owning organization.
Allow Revenue to Exceed	Use this drop-down list to select the method by which you want to recognize any excess revenue. After you make your selection, you must not modify it because it affects all projects on a company-wide basis. You originally specified on the Manage Revenue Information screen whether or not you wanted to allow revenue to exceed value and by how much it can be exceeded by project. In addition, you also specified the revenue ceiling on the Manage Total Ceilings screen. Valid options are: Contract Value: Select this option to allow revenue in excess of the signed value of the project to be computed and posted. Contract Value is the default selection. Funded Value: Select this option to allow revenue in excess of the funded value of the project to be computed and posted.
Calculate Unit Pricing Based on	Select either of these options: Total: Select this option to set the unit pricing default to total pricing (pricing is based on a set unit cost for all items in a given order). This selection does not preclude giving price breaks based on quantity ordered. It means that if a price break is given based on quantity, the price break applies to all items on that order, not only to the number of items above the price break quantity. Incremental: Select this option to set the unit pricing default to incremental pricing (items on a single order can be priced at several different prices, based on a quantity pricing schedule). For example, if a client orders 50 units, the first 10 units can be priced at one amount, with the remaining 40 units priced at a different amount.
Calculate PO Commitments	Use this drop-down list to select the default commitments calculation method. This method is the default on the Compute/Print Purchasing Commitments screen. Valid options are: Real Time: Select this option to compute and print commitments for all purchase requisition/purchase order activity in Costpoint, regardless of the transaction dates. By Open Period: Select this option to compute and print commitments for the fiscal year, period, and subperiod entered. Any activity performed in subsequent periods is ignored.
T&M Rate Sequence Search for PLC Source Project	Use this drop-down list to select the method that the Load Labor Rates process uses to search for project labor category (PLC) rates. Valid options are: First Row: Select this option to search only the PLCs from the source project on the first row of the table. All Rows: Select this option to search each row in the table by sequential order. After a PLC is found for the source project of a given row, Costpoint stops searching the table, and the same source project is used for all PLCs. None: Select this option to ignore the Define Rate Sequence table for PLC defaulting and validation.
Restrict Revenue for Closed and N/A Periods	Select this check box to prevent users from entering revenue adjustments or computing revenue for a Not Available or Closed fiscal year/period/subperiod combination. Users who attempt to enter a revenue adjustment (on the Manage Revenue Information screen) or compute revenue for a Not Available or Closed fiscal year/period/subperiod combination receive an error message. This check box is selected by default. Users that receive the error can either select another fiscal year/period/subperiod combination or change the status of the fiscal year/period/subperiod combination to Open in the General Ledger and then enter the revenue adjustment or compute revenue.
Allow Use of Previously-Stored Revenue Calculation Values for Compute Revenue	Select this check box to allow use of previously stored revenue calculation values in computing revenue. If you select this check box, the Use Previously-Stored Revenue Calculation Values check box on the Compute Revenue screen becomes visible and enabled. If you select the check box in Compute Revenue, you will be able to compute revenue in a given period using the same revenue calculation values that were used when revenue was last computed for the selected project, fiscal year, period, and/or subperiod.
Track Revenue Setup Information on Compute Revenue	Select this check box to track revenue setup information in the Compute Revenue application. When you select this check box, audit table information will be stored every time Compute Revenue is run. Costpoint populates the log tables when Compute Revenue is run, capturing the revenue setup data that was used to compute revenue, by project ID, fiscal year, period, and subperiod. If this check box is selected and you run Compute Revenue again for the same project ID, fiscal year, period, and subperiod, the data in the audit tables will be replaced with the values for the most recent run of Compute Revenue.
ITDCPFC - Other Fee on Revenue Level	Select this checkbox to allow calculation of ITD fees on cost at the revenue level without having the Other Fee values pushed to transaction levels, some of which may be on account/organization combinations that are no longer active. Since Other Fee is entered only at the revenue level, any inactive account/organization combinations you have in lower levels will not show activity in the current period. For new projects, the value of this checkbox defaults to the ITDCPFC - Other Fee on Revenue Level checkbox on the Manage Revenue Information screen, but you can change it by project in Manage Revenue Information.

Adjustment Periods

Field	Description
Allow Revenue Posting in Adjustment Periods	Select this check box to allow revenue posting in adjustment periods. If you select this check box, the Post Revenue application will allow posting of revenue in adjustment periods. If you do not select this check box, you will not be able to post revenue in adjustment periods, but the journal will still be printed.
Allow Adjustment Period Revenue Computation & Posting in Subsequent Fiscal Years	Select this check box to allow computation and posting of prior year adjustment period revenue in a subsequent fiscal year.
Update Prior Year History Defaults for Adjustment Periods	Use this drop-down list to select the option for including the adjustment period data when you run the Update Prior Year History application. Valid options are: Cost Only, No Revenue: Select this option to sum all costs based on targeted or actual costs from all periods in the fiscal year (including adjustment periods) and sum revenue based on regular periods only (excluding adjustment periods). Both Cost and Revenue: Select this option to sum all costs and revenue based on targeted or actual costs from all periods in the fiscal year, including adjustment periods. No Adjustment Period Data: Select this option to sum all costs and revenue based on targeted or actual costs from only the regular periods in the fiscal year, that is, excluding any adjustment period.
Allow this default to be changed in Update process	Select this check box to allow the default value to be overridden on the Update Prior Year History screen.