Contents of the Approve Vendors Screen

Use the fields and options to configure the Approve Vendors screen.

Contents

Field Description
Approval Code

Select an approval code from the drop-down list:

  • Approved
  • Not Approved
  • Pending (the default for new vendor records)
Note: When you select Approved (from Pending or Not Approved) for a vendor that is on SAM.gov exclusion list, a warning message will display. You can click OK to continue, or click Cancel to make another selection.
Vendor

This field displays the vendor ID.

Vendor Name

This field displays the vendor name.

Vendor Group

This field displays the vendor group.

Approval Code Pay Vendor

This field displays the approval code of the pay vendor.

Pay Vendor

This field displays the pay vendor ID.

Pay Vendor Name

This field displays the pay vendor name.

Approve All

Click this button to approve the selected vendor or range of vendors. To select a range of vendors, hold down the SHIFT key while clicking the vendors that you want to select.

Note: If you select Approve All and one or more of the selected vendors are on SAM.gov exclusion list, a warning message will display upon saving the record. You can click OK to continue, or click Cancel to make another selection.
Disapprove All

Click this button to disapprove either the selected vendor or a selected range of vendors. To select a range of vendors, hold down the SHIFT key while clicking the vendors that you want to select.

Pay Vendor

This field is active only when the Pay Vendor differs from the Vendor. In that case, you can select one of the following settings:

  • Edit
  • Approve
  • Disapprove