Approve Vendors

Use this screen to approve and maintain newly created vendors along with the associated pay vendor(s).

This screen supports the segregation in your organization of employees authorized to create vendor records from employees authorized to approve vendors. It also creates an audit trail each time a user saves changes. Your organization's internal accounting operations procedures and internal documentation could require the use of segregation, an audit trail, or both, to ensure compliance with the Sarbanes-Oxley Act of 2002.

Before you use this screen:

• You must select the Requires Approval check box on the Configure Accounts Payable Settings screen to enable the Vendor Approval feature and this screen. If you try to open this screen without that check box selected, Costpoint displays an error message.
• You must be set up as an authorized vendor approver on the Configure Vendor Approver Settings screen. If you are not, you have read-only access to this screen.

Perform a Query to populate the table window.

If you attempt to approve a vendor that has an exclusion record on SAM.gov, a warning message displays. You can either cancel or continue the approval after the warning.