Manage Allocation Journals

Use this screen to view the amounts that is posted to the General Ledger for pools and service center pools for a given fiscal year and period.

Both current period and year-to-date calculations are stored for the calculation period. The amount that is posted (current or YTD) is determined by which option you select in the Apply Burdening based on drop-down list on the Corporate Settings subtask of the Configure Project Settings screen.

For service center pools only (and specifically service center pools with a Calculation of Base method of Manual as selected on the Service Center subtask of the Manage Cost Pools screen), you can modify the Cur No of Units, Cur %, Cur Alloc Amt, and Cur Amt to Post columns.

Also, for manual service center pools only, you can import the allocation rows based on the Allocation Journal History. You can thus populate the table window based on the historical allocations for this pool.

Note: If you have a YTD Manual Service Center that is allocated using units as the basis, enter data in both the Cur No of Units and YTD No of Units fields. The Import feature sums the current units quantity from the allocation basis journal history table and inserts this number in both the Cur No of Units and YTD No of Units fields. If you do not enter data in these two fields, the number of units imported is zero.

You can modify this screen only for service center pools whose Calculation of Base method is Manual (on the Service Center subtask of the Manage Cost Pools screen). Maintain it whenever service center allocations are required (usually monthly), or whenever adjustments to a service center allocation are necessary. After you have executed the Compute/Print Pool Rates screen, this screen is populated by non-service center pools.

Note: The UI profile you are assigned may have caused some fields to be hidden on your screen. For more information, contact your system administrator.