Costpoint Online Help

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Pools Tab

Use this tab to configure general settings for pools in your company, including settings for applying G&A costs to WIP costs.

Contents

Field	Description
Last Create Pool Links Run Date	This field displays the date on which the Create Pool Links screen was last executed. This field is updated when you execute the Create Pool Links process for ALL pools for your company. When you run the Create Pool Links process, Costpoint compares the timestamp for each row in the Pool Cost Setup (POOL_COST_WILDCARD) and Maintain Account/Org Links (ORG_ACCT) tables to the timestamp in the Project Settings table. Only rows with a timestamp later than the timestamp here are inserted into the work table to be compared to existing pool cost and pool base account rows. You can modify this field, which can be helpful if, for example, you delete rows on the Pool Cost or Pool Base subtask of the Manage Cost Pools screen. You can modify this timestamp and use the Create Pool Links process to restore the rows.
Apply G&A to WIP	Evaluate the status of this check box only if you have set up your pool structure to apply G&A to WIP projects. The only function of this check box is to enable the Capitalize G&A Applied to WIP check box and the WIP G&A Pool Type field. The status of this check box (or any other option on this screen) has no effect on cost allocation. Whether G&A costs are applied to WIP costs depends solely on the pool structure that you created on the Manage Cost Pools screen. All check boxes related to G&A on WIP projects on this screen affect only reporting on the WIP Project Status Report. Select this check box if WIP accounts exist in the base of your G&A pool and you want options for reporting G&A costs on the Project Status Report. Select the Capitalize G&A Applied to WIP check box to show applied G&A as a period cost that is part of the Net Inventory Balance on the WIP Project Status Report. Use the WIP G&A Pool Type field to select the pool types that are affected by these options. If you leave this check box cleared, Costpoint applies no G&A to WIP costs.
WIP G&A Pool Type	Enter, or click to select, the pool type that is subtracted from total WIP costs on the WIP Project Status reports. This field is relevant only if you apply G&A to WIP projects and elect to treat G&A as a period cost. This field is available only if you selected the Apply G&A to WIP and the Capitalize G&A Applied to WIP check boxes. This option is for reporting purposes only. The application of G&A to a WIP project is determined by the pool structure set up on the Manage Cost Pools screen. The presentation of G&A costs on the financial statements is controlled by the debit allocation account in the base of the G&A pool. Select the G&A pool type. This field is available only if the Apply G&A to WIP check box is selected and the Capitalize G&A Applied to WIP check box is cleared. If you are applying G&A to WIP and do NOT want to capitalize this G&A, it is subtracted from total WIP costs, along with the WIP transfer, to arrive at net inventory balance. The purpose of this field is to designate which pool type is subtracted from total WIP costs. Any cost pool allocation with this pool type, which is applicable to this WIP project, is subtracted from total WIP costs on the balance sheet. Attention: For additional information on this screen, and on Work In Process in general, see the Work in Process topic.
Capitalize G&A Applied to WIP	Use this check box to select reporting options for the WIP Project Status Report. If you leave this check box cleared, the WIP Project Status Report displays G&A as a period cost that is subtracted from total WIP costs, along with WIP transfer, to arrive at the Net Inventory Balance. If you select this check box, you must identify the G&A pool type in the WIP G&A Pool Type field. If you select this check box, the G&A displays as part of the Net Inventory Balance on the WIP Project Status Report and is not subtracted from total WIP costs to arrive at the Net Inventory Balance. If this check box is cleared, the WIP G&A Pool Type field is unavailable. The status of this check box affects only reporting on the WIP Project Status Report. The debit allocation accounts assigned to the WIP accounts in the G&A base determine where the G&A allocation displays on the financial statements.
Allow Projects that are Inactive or Do Not Allow Charging in Allocation Journals	Select this check box to allow projects that are inactive or do not allow charging to be used when creating, updating, or importing allocation journals for manual service centers. This control setting is referenced in Manage Allocation Journals, Import Allocation Basis Journals, Manage Unit Usage, Import Units Usage Files, and Manage Units Usage History when entering or processing manual service center pools.
Present WIP G&A on PSR Profit & Loss	Select this check box to include non-capitalized G&A on the PSR Profit and Loss report. This option is for presentation purposes only. If you select this check box, the G&A is deducted from the Total WIP costs and is not included in the Net Inventory Balance (since the Capitalize G&A Applied to WIP check box cannot be selected if the Present WIP G&A on PSR Profit & Loss check box is selected), and the same G&A is included in the profit and loss section of the WIP PSR, along with Cost of Goods Sold (COGS) and any indirect burden on COGS. This check box is enabled only if you do not select the Capitalize G&A Applied to WIP check box.

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Pools Tab

Use this tab to configure general settings for pools in your company, including settings for applying G&A costs to WIP costs.

Contents

Field	Description
Last Create Pool Links Run Date	This field displays the date on which the Create Pool Links screen was last executed. This field is updated when you execute the Create Pool Links process for ALL pools for your company. When you run the Create Pool Links process, Costpoint compares the timestamp for each row in the Pool Cost Setup (POOL_COST_WILDCARD) and Maintain Account/Org Links (ORG_ACCT) tables to the timestamp in the Project Settings table. Only rows with a timestamp later than the timestamp here are inserted into the work table to be compared to existing pool cost and pool base account rows. You can modify this field, which can be helpful if, for example, you delete rows on the Pool Cost or Pool Base subtask of the Manage Cost Pools screen. You can modify this timestamp and use the Create Pool Links process to restore the rows.
Apply G&A to WIP	Evaluate the status of this check box only if you have set up your pool structure to apply G&A to WIP projects. The only function of this check box is to enable the Capitalize G&A Applied to WIP check box and the WIP G&A Pool Type field. The status of this check box (or any other option on this screen) has no effect on cost allocation. Whether G&A costs are applied to WIP costs depends solely on the pool structure that you created on the Manage Cost Pools screen. All check boxes related to G&A on WIP projects on this screen affect only reporting on the WIP Project Status Report. Select this check box if WIP accounts exist in the base of your G&A pool and you want options for reporting G&A costs on the Project Status Report. Select the Capitalize G&A Applied to WIP check box to show applied G&A as a period cost that is part of the Net Inventory Balance on the WIP Project Status Report. Use the WIP G&A Pool Type field to select the pool types that are affected by these options. If you leave this check box cleared, Costpoint applies no G&A to WIP costs.
WIP G&A Pool Type	Enter, or click to select, the pool type that is subtracted from total WIP costs on the WIP Project Status reports. This field is relevant only if you apply G&A to WIP projects and elect to treat G&A as a period cost. This field is available only if you selected the Apply G&A to WIP and the Capitalize G&A Applied to WIP check boxes. This option is for reporting purposes only. The application of G&A to a WIP project is determined by the pool structure set up on the Manage Cost Pools screen. The presentation of G&A costs on the financial statements is controlled by the debit allocation account in the base of the G&A pool. Select the G&A pool type. This field is available only if the Apply G&A to WIP check box is selected and the Capitalize G&A Applied to WIP check box is cleared. If you are applying G&A to WIP and do NOT want to capitalize this G&A, it is subtracted from total WIP costs, along with the WIP transfer, to arrive at net inventory balance. The purpose of this field is to designate which pool type is subtracted from total WIP costs. Any cost pool allocation with this pool type, which is applicable to this WIP project, is subtracted from total WIP costs on the balance sheet. Attention: For additional information on this screen, and on Work In Process in general, see the Work in Process topic.
Capitalize G&A Applied to WIP	Use this check box to select reporting options for the WIP Project Status Report. If you leave this check box cleared, the WIP Project Status Report displays G&A as a period cost that is subtracted from total WIP costs, along with WIP transfer, to arrive at the Net Inventory Balance. If you select this check box, you must identify the G&A pool type in the WIP G&A Pool Type field. If you select this check box, the G&A displays as part of the Net Inventory Balance on the WIP Project Status Report and is not subtracted from total WIP costs to arrive at the Net Inventory Balance. If this check box is cleared, the WIP G&A Pool Type field is unavailable. The status of this check box affects only reporting on the WIP Project Status Report. The debit allocation accounts assigned to the WIP accounts in the G&A base determine where the G&A allocation displays on the financial statements.
Allow Projects that are Inactive or Do Not Allow Charging in Allocation Journals	Select this check box to allow projects that are inactive or do not allow charging to be used when creating, updating, or importing allocation journals for manual service centers. This control setting is referenced in Manage Allocation Journals, Import Allocation Basis Journals, Manage Unit Usage, Import Units Usage Files, and Manage Units Usage History when entering or processing manual service center pools.
Present WIP G&A on PSR Profit & Loss	Select this check box to include non-capitalized G&A on the PSR Profit and Loss report. This option is for presentation purposes only. If you select this check box, the G&A is deducted from the Total WIP costs and is not included in the Net Inventory Balance (since the Capitalize G&A Applied to WIP check box cannot be selected if the Present WIP G&A on PSR Profit & Loss check box is selected), and the same G&A is included in the profit and loss section of the WIP PSR, along with Cost of Goods Sold (COGS) and any indirect burden on COGS. This check box is enabled only if you do not select the Capitalize G&A Applied to WIP check box.