Costpoint Online Help

Contents of the Print Purchase Orders Screen

Use the fields and options to configure the Print Purchase Orders screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the fields in this group box to enter the selection criteria for the purchase orders you want to print. PO lines may list parts that have documents attached to them in the Documents subtask of the Manage Parts screen in Costpoint Product Definition. If the Print on Purchase Reports field is Y (Yes) in the Documents subtask for a particular part that is on a PO line, the document ID, revision, type and name is printed on the PO in the Item/Description section of printout. The document name and location must be valid and accessible in order for this information to print. To eliminate document information from printing on the PO, access the part ID on the Manage Parts screen, select the Documents subtask, enter N (No) in the Print on Purchase Reports field, and save the record.

Purchase Order

Field Description
Option

Select the range of purchase orders to print from the drop-down list. The system-defined selections are:

  • All (default): Select this option to include all available records. You cannot use the Start and End fields for this option. This option displays as the default selection.
  • One: Select this option to include only one record. You must enter that value in the Start field. You cannot use the End field for this option. When you select this option, the Include Previously Printed POs checkbox defaults to selected.
  • Range: Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
  • From Beginning: Select this option to include all the records from the beginning of the available records to a specific record. You must enter the last value for the range in the End field. The Start field is disabled for this option.
  • To End: Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. You cannot use the End field for this option.
Start PO

Enter, or click to select, the purchase order for the starting point of the range of purchase orders you want to print.

Start Release

Enter, or click to select, the release for the starting point of the range of release numbers you want to print.

End PO

Enter, or click to select, the purchase order for the ending point of the range of purchase orders you want to print.

End Release

Enter, or click to select, the releaser for the ending point of the range of release numbers you want to print.

Non-Contiguous Ranges

Select this checkbox to print multiple ranges of purchase orders.

Buyer

Use the following fields to enter the buyer selection criteria.

Field Description
Option

Select the range of buyers to print from the drop-down list. The system-defined selections are:

  • All (default)
  • One
  • Range
  • From Beginning
  • To End
Start

Enter, or click to select, the buyer whose purchase order will be the starting point to print.

End

Enter, or click to select, the buyer whose purchase order will be the ending point to print.

Return Address Branch Location

Use the following fields to enter the return address branch location criteria for the purchase orders you want to print.

Field Description
Option

Select the range of return address branch locations you want to print. The system-defined selections are:

  • All (default)
  • One
  • Range
  • From Beginning
  • To End
Start

Enter, or click to select, the return address branch location for the starting point of the purchase orders you want to print.

End

Enter, or click to select, the return address branch location for the ending point of the purchase orders you want to print.

Transaction Currency

Field Description
Option

Select the range of transaction currencies you want to print. The system-defined selections are:

  • All (default)
  • One
  • Range
  • From Beginning
  • To End
Start

Enter, or click to select, the currency for the starting point of the purchase orders you want to print.

End

Enter, or click to select, the currency for the ending point of the purchase orders you want to print.

Options

Use the fields in this group box to determine how you want to print the purchase orders. You can print your own company logo on the upper left hand corner of the purchase orders. This print option works only with the formless laser form (not pre-printed), and it requires that the Return Address checkbox on the Configure Purchase Order Print Options is clear. To use this print option, name your logo bitmap PORPPO.BMP and put it in your search path or your Costpoint Windows directory. This bitmap file must be no larger than 32,000 bytes and the logo should be designed with a two-to-one width-to-length ratio for best display.

Field Description
Format

Select the format from the drop-down list. This setting loads from the Format field on the Configure Purchase Order Print Options screen. The system-defined selections are:

  • A4 Formless Laser Landscape
  • A4 Formless Laser Portrait
  • Formless Laser Landscape
  • Formless Laser Portrait

Hdr Text/Doc/SOW Placement

Field Description
Hdr Text/Doc/SOW Placement

Select the placement option for header standard text, documents, and statement of work (SOW). The system-defined options are as follows.

  • Top: Select this option to print all standard text at the top of the purchase change order, before any of the line item information is printed.
  • Bottom: Select this option to print all standard text at the bottom of the purchase change order, after all line item information has been printed.

Use this group box to determine the placement of any standard text associated with the PO change order. The value in this field loads from the Standard Text Placement group box on the Configure Purchase Order Print Options screen.

Hdr Notes Placement

Field Description
Hdr Notes Placement

Select the header notes placement option. The system-defined options are as follows.

  • Top: Select this option to print all header notes at the top of the purchase change order, before any of the line item information is printed.
  • Bottom: Select this option to print all header notes at the bottom of the purchase change order, after all line item information has been printed.

Print Options

Field Description
Include Previously Printed POs

Select this checkbox to include previously printed purchase orders in this print run, provided they are within the selection criteria. If the PO Printed checkbox in the Other Information subtask of the Manage Purchase Orders screen is selected, that purchase order is considered previously printed. When you print a purchase order that has been previously printed, the word "DUPLICATE" displays on the copy, indicating that this is not the original printing of this purchase order. If you clear this checkbox, only purchase orders that have not been previously printed are included.

Print Original Due Date

Select this checkbox to print original due date instead of due date on the PO line.

Include PROJECT/Acct/Org Breakdowns

Select this checkbox to print detailed information of the project, account, and organization on the purchase order. If you clear this checkbox, project/account/organization detail is not printed. The setting for this checkbox loads from the Include Project/Account/Org Breakdown checkbox on the Configure Purchase Order Print Options screen.

Print Miscellaneous Type Codes

Select this checkbox to print the miscellaneous type codes on the purchase order lines. If you clear this checkbox, miscellaneous type codes are not printed. The setting for this checkbox loads from the Print Line Charge Type Code checkbox on the Configure Purchase Order Print Options screen.

Print Pre-assigned Serial/Lot Numbers Select this checkbox to print pre-assigned serial/lot numbers. The system-defined options are as follows.
  • Vertically: Select this option to print pre-assigned serial/lot numbers in vertical format.
  • Horizontally: Select this option to print pre-assigned serial/lot numbers in horizontal format.
Print Subcontractor ID Select this checkbox to print the subcontract ID associated with the purchase order.
Print NAICS Code Select this checkbox to print the NAICS code on the PO header. If this option is selected, and the vendor is classified as a small business for the PO header NAICS code (established on the Manage Vendors screen), the printed report includes the NAICS code along with the associated SBA information; otherwise, just the NAICS Code will be printed.
Print Line Period of Performance Select this checkbox to print the PO line's period of performance.
Exclude Void PO Lines Select this checkbox to exclude void PO lines on the report. If this checkbox is cleared, Costpoint will still print PO lines with void status on the report.
Exclude Closed PO Lines Select this checkbox to exclude closed PO lines on the report. If this checkbox is cleared, Costpoint will still print PO lines with closed status on the report.
Exclude System Closed PO Lines Select this checkbox to exclude system closed PO lines on the report. If this checkbox is cleared, Costpoint will still print PO lines with system closed status on the report.
Print PO Reservation Parts Select this checkbox to include in the report the list of parts to be supplied by the vendor.
Print Payment Schedule This checkbox defaults from the same checkbox on the Configure Purchase Order Print Options screen, but can be edited.
Note: For Costpoint Cloud, you can choose to opt in to this feature for the Costpoint 8.2.15 release. The ability to opt in is temporary and will be removed when the feature becomes automatically enabled for all users as part of a future Costpoint release. See the Manage Opt-In Features topic for more information.

PO Type

Field Description
Purchase Order

Select this checkbox to print standard purchase orders within the specified range.

Blanket Order

Select this checkbox to include blanket purchase orders in this print run, provided they fall within the selection range. If you clear this checkbox, you will only print release orders of the blanket order.

Release Order

Select this checkbox to print blanket purchase order releases within the specified range.

Subcontract Retainage PO

Select this checkbox to print the Subcontract Retainage purchase orders within the specified range.

GFM/GFE Order

Select this checkbox to include the Government Furnished Material (GFM) or Government Furnished Equipment (GFE) purchase orders in this print run, provided they fall within the selection range.

Subcontractor Agreement

Select this checkbox to print the Subcontractor Agreement purchase orders within the specified range.

Subcontractor Agreement Blanket

Select this checkbox to print the Subcontractor Agreement Blanket purchase orders within the specified range.

Subcontractor Agreement Release

Select this checkbox to print the Subcontractor Agreement Blanket purchase orders within the specified range.

Subtask

Subtask Description
Purchase Order Non-Contiguous Ranges Click this link to open the Purchase Order Non-Contiguous Ranges subtask, where you can print purchase orders non-sequentially.