Contents of the Linked Content Files Screen

Use the fields and options to configure the Linked Content Files screen.

Contents

Field	Description
Content Type	Enter, or click to select, the ID of the content type to be linked to the Costpoint record.
Content Type Description	This non-editable field displays the content type description.
Content File Name	Enter, or click to select, the name of the file to link to the Costpoint record. Use colons to separate the sections in the path (for example, CMS:Repository:Folder:Filename). After you save the record, only the content file name itself displays in this field. Clicking displays the Content Management System (CMS) file names and their common properties including the CMS columns that you selected in the Lookup Position field on the Content Data Fields subtask of the Manage Content Types screen. Any content data field that can be queried can be used in the creation of a search condition.
CMS File Status	This non-editable field displays the status of the attached CMS document: OK: The document is accessible and viewable. Locked: You do not have access rights to the document. Error: The document does not exist in CMS or CMS is not accessible.
Modified	This non-editable field displays the date and time when the link was created or modified.
Notes	Enter any notes related to the linked content file.
View	Click this button to view the selected file. You cannot view files over 10 megabytes in size. When you click this button, Internet Explorer downloads the file from the CMS. After the download is complete, Internet Explorer opens the appropriate file viewer.
Scan	Click Scan for Costpoint to enter data from the selected content file into the record. Note: This option is available if the Show Scan action button setting is turned on in the Manage Application/Content Links application. The Scan button only displays in applications that are integrated with an ICR tool. Currently, only Manage Accounts Payable Vouchers in Costpoint Accounting supports the scan feature.

Subtasks

Subtask	Description
Content Data Fields	Click this link to open the Content Data Fields subtask.

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Contents of the Linked Content Files Screen

Use the fields and options to configure the Linked Content Files screen.

Contents

Field	Description
Content Type	Enter, or click to select, the ID of the content type to be linked to the Costpoint record.
Content Type Description	This non-editable field displays the content type description.
Content File Name	Enter, or click to select, the name of the file to link to the Costpoint record. Use colons to separate the sections in the path (for example, CMS:Repository:Folder:Filename). After you save the record, only the content file name itself displays in this field. Clicking displays the Content Management System (CMS) file names and their common properties including the CMS columns that you selected in the Lookup Position field on the Content Data Fields subtask of the Manage Content Types screen. Any content data field that can be queried can be used in the creation of a search condition.
CMS File Status	This non-editable field displays the status of the attached CMS document: OK: The document is accessible and viewable. Locked: You do not have access rights to the document. Error: The document does not exist in CMS or CMS is not accessible.
Modified	This non-editable field displays the date and time when the link was created or modified.
Notes	Enter any notes related to the linked content file.
View	Click this button to view the selected file. You cannot view files over 10 megabytes in size. When you click this button, Internet Explorer downloads the file from the CMS. After the download is complete, Internet Explorer opens the appropriate file viewer.
Scan	Click Scan for Costpoint to enter data from the selected content file into the record. Note: This option is available if the Show Scan action button setting is turned on in the Manage Application/Content Links application. The Scan button only displays in applications that are integrated with an ICR tool. Currently, only Manage Accounts Payable Vouchers in Costpoint Accounting supports the scan feature.

Subtasks

Subtask	Description
Content Data Fields	Click this link to open the Content Data Fields subtask.