Manage Accounts Payable Accounts

Use this screen to establish Accounts Payable accounts for your organizations. For Costpoint Advanced users, you can also set up reference 1, and reference 2 numbers for each account.

Each unique combination is given a description that you can use instead of the Account/Organization/ Reference 1/Reference 2 combination, thus speeding data entry. This also allows you to prevent vouchers from being credited to accounts other than those specified for the accrual of vouchers.

The Accounts Payable account/organization/reference 1/reference 2 combinations set up on this screen are used when setting up vendors (to default into vouchers), entering vouchers, posting vouchers, and selecting vouchers for payment. You can set up a combination to default into the Vendor tables automatically by entering a valid Accounts Payable account description on the Configure Vendor Settings screen. This is useful if you have only one A/P account description.

Initialize this screen after setting up the Configure Accounts Payable Settings screen and maintain it when you add new Accounts Payable accounts.

Note: After you save this screen, Costpoint validates that the Accounts Payable account and organization combination exists in the Account/Organization table. If any rows fail the validation, they are highlighted. Costpoint also displays a message with two options: select OK to save only valid rows; select Cancel to save nothing and return to the screen to make changes.