Manual Checks

Occasionally, your company may need to make a payment with no advance notice, or may need to pay a vendor immediately.

If your company uses preprinted checks (check number, company name and bank information already printed), a manual check fills the need for these rush payments.

It is important that you retain a copy of the manual check or at least keep the information about the check, such as the check number, date, payee, and amount.

A manual check is a check that is not printed via Costpoint . Because manual checks are produced outside of Costpoint but still affect the financial statements, Deltek recommends that you enter manual checks in Costpoint as soon as possible.

Entering Manual Checks

If the check was written to a new vendor, enter information about your payee on the Manage Vendor screen.

If the check did not pay a pre-existing Accounts Payable voucher, you must enter a voucher on the Manage Accounts Payable Vouchers screen.  Use the Check tab of the Manage Accounts Payable Vouchers screen to enter all the data for this payment, including check information. You must still post the voucher and the check.

If you used the check to pay a pre-existing Accounts Payable voucher, enter the check information on the Manage Manual Checks screen. You must post the check via the Post Cash Disbursements screen.

Special Conditions for Manual Checks

Costpoint assumes that the check has already been prepared and sent to your vendor. Because of that, validations for pay-when-paid items and validations for a subcontractor or lien display as warnings, but do not stop you from entering the manual check.