Other Tab

Use this optional tab to enter additional information that can be useful when printing supporting schedules or simply as a reference to the source of the transaction.

The information in this tab is used primarily for informational purposes on the supporting schedules.

Number Entry

You must select the appropriate option in this group box before you can enter Accounts Payable, General Journal, or Cash Receipts numbers. Only one type of number applies to each transaction.

Accounts Payable

This group box is available only when you select the Accounts Payable option in the Number Entry group box.

Field	Description
A/P Voucher Number	Enter a voucher number that can be used to track this transaction back to a source document.
A/P Invoice Number	Enter a vendors invoice number that can be used to track this transaction back to the vendor's invoice.

General Journal

Field	Description
Journal Entry Number	Enter a general journal entry number that can be used to track this transaction back to a source document. This field is available only if you select the General Journal option in the Number Entry group box.
Cash Receipts Number	Enter a cash receipt number that can be used to track this transaction back to a source document. This field is available only if you select the Cash Receipts option in the Number Entry group box.
Posting Sequence No	This non-editable field is blank for all user-created transactions.

Field

Description

Journal Entry Number

Enter a general journal entry number that can be used to track this transaction back to a source document.

This field is available only if you select the General Journal option in the Number Entry group box.

Cash Receipts Number

Enter a cash receipt number that can be used to track this transaction back to a source document.

This field is available only if you select the Cash Receipts option in the Number Entry group box.

Posting Sequence No

This non-editable field is blank for all user-created transactions.

Reference Numbers

Field	Description
Ref 1	Enter a reference number that is assigned to reference number 1 or click to select a reference number. The headings entered for Ref 1 on the Configure General Ledger Settings screen display your label for this field. As you move to the next field, Costpoint validates that the reference number entered can be charged. If you have entered an invalid reference number, or a reference number that is not valid for the particular reference number field (for example, you entered a valid reference number 2 in the Ref 1 field), you receive an error and must correct the reference number before continuing. No additional validation occurs when you save. Note: Reference numbers are not used during the billing calculations.
Ref 2	Enter a reference number that is assigned to reference number 2 or click to select a reference number. The headings entered for Ref 2 on the Configure General Ledger Settings screen display your labels for these fields. As you move to the next field, Costpoint validates that the reference number entered can be charged. If you have entered an invalid reference number, or a reference number that is not valid for the particular reference number field (for example, you entered a valid reference number 1 in the Ref 2 field), you receive an error and must correct the reference number before continuing. No additional validation occurs when you save. Note: Reference numbers are not used during the billing calculations.

Field

Description

Ref 1

Enter a reference number that is assigned to reference number 1 or click to select a reference number. The headings entered for Ref 1 on the Configure General Ledger Settings screen display your label for this field. As you move to the next field, Costpoint validates that the reference number entered can be charged. If you have entered an invalid reference number, or a reference number that is not valid for the particular reference number field (for example, you entered a valid reference number 2 in the Ref 1 field), you receive an error and must correct the reference number before continuing. No additional validation occurs when you save.

Note: Reference numbers are not used during the billing calculations.

Ref 2

Enter a reference number that is assigned to reference number 2 or click to select a reference number. The headings entered for Ref 2 on the Configure General Ledger Settings screen display your labels for these fields. As you move to the next field, Costpoint validates that the reference number entered can be charged. If you have entered an invalid reference number, or a reference number that is not valid for the particular reference number field (for example, you entered a valid reference number 1 in the Ref 2 field), you receive an error and must correct the reference number before continuing. No additional validation occurs when you save.