Costpoint Online Help

Import Accounts Payable Multicurrency Vouchers

Use this preprocessor to import vouchers that are not in Costpoint's functional currency using an ASCII file, comma-separated values (CSV) file, or input tables.

The data to be imported must be in a single currency. Multiple currencies require a separate upload file or rows in the tables. You can import both open payables and paid vouchers in this screen.

  • To view and edit the transactions loaded by this process, use the Manage Accounts Payable Vouchers screen. 
  • To review the transactions loaded by this process, use the Print Voucher Edit Report screen.

There are two ways to work with input files in Costpoint:

  • You can access the input file from the network by using Alternate File Locations.
  • You can upload the input file to the Costpoint database; in which case, no further access to network folders is necessary.

If you decide to use the first option, click in the File Location field to select an alternate file location. If you choose the second option, leave the File Location field blank and use the File Upload Manager to upload the input file to the Costpoint database.

Fields Validated by Company

The following fields are validated by company:

  • Vendor
  • Vendor Employee
  • 1099 Flag
  • Pay Vendor
  • Pay Vendor Address Code
  • Project
  • Project Abbrev Code
  • Project Account Abbrev Code
  • Organization
  • Organization Abbrev Code
  • Voucher/Fiscal Year
  • Account Entry Group
  • Subperiod Journal Status
  • AP Account
  • Cash Account
  • Sales/Use Tax Code
  • Reference ID
  • General Labor Category
  • Project Labor Category

Fields Controlled by Company

The following fields are controlled by company:  

  • Suspense Values
  • Voucher Settings
  • Vendor Settings
  • Multicurrency Settings
Note: The input file layout may contain fields that are available only in Costpoint Advanced. If you are using Costpoint Essentials, these fields are excluded from the import process and may be left blank or null when you create the input file.

Input File Excel Template

Go to the Developer Resources page of the Costpoint Information Center to download the Excel template file specifically designed for this preprocessor. Templates for other Costpoint preprocessors are also available at the same location.