Costpoint Online Help

Accounts Subtask

This subtask displays project and account information for the selected sales order line.

The fields in this subtask load from the Account subtask of the Manage Sales Orders screen.

Contents

Field Description
Sales Order

This field displays the sales order ID for the selected line.

Status

This field displays the status of the sales order.

Trans Currency

This field displays the transaction currency of the sales order line item.

Customer

These fields display the customer from the Manage Sales Orders screen.

SO Line

This field displays the sales order line number for the selected line.

Item

This field displays the identification number of the item selected on the sales order line.

Item Rev

This field displays the latest revision number of the item selected on the sales order line.

Description

This field displays the description of the item selected on the sales order line.

Misc Type

This field displays a miscellaneous charge type code for MSC (miscellaneous) sales order lines types. Create and define these codes on the Manage Line Charge Types screen.

Table Window

Field Description
Transaction Type

This field displays the transaction type from the sales order line.

Transaction Description

This field displays the transaction description from the sales order journal.

Project

This field displays the project ID from the sales order line.

The Use Project Revenue Setup Rules checkbox determines the project that will display.

  • If the Use Project Revenue Setup Rules checkbox is selected, the Project column displays as follows:
  • ForSales Account and Deferred Revenue Account transaction types, the Project column displays the project to charge as determined by the project revenue setup rules.
  • For the Unbilled A/R Account transaction types, the Project column displays the project to charge as determined by the project revenue setup rules and project billing info.
  • If the Use Project Revenue Setup Rules checkbox is cleared, the Project column displays the project ID associated with the sales group abbreviation.
Project Name

This field displays the associated with the project ID.

Account

This field display the account ID and name from the sales order line.

Account Name

This field displays the name associated with the account ID.

Organization

These fields display the organization ID and name from the sales order line.

  • The Use Project Owning Org checkbox determines the organization that will display.
  • If the Use Project Owning Org checkbox is cleared, the Organization that loads is equal to the project’s owning organization where the project matches the project ID associated with the sales group abbreviation.
  • If the Use Project Owning Orgcheckbox is selected, the Organization that loads is equal to the project’s owning organization where the project ID matches that of the Project To Charge.
  • If you manually modify the accounts receivable project, the default A/R Organization is equal to the owning organization of the new project.
Organization Name

This field displays the name associated with the organization ID.

Org Abbrev

This field displays the abbreviation associated with the organization ID.

Reference 1

This field displays the value of the reference 1 ID from the sales order line.

Reference 1 Name

This field displays the name associated with reference 1.

Reference 2

This field displays the value of the reference 2 ID from the sales order line.

Reference 2 Name

This field displays the name associated with reference 2.

Use Project Revenue Setup Rules

This field displays the value of the setting on the Manage Sales Group Abbreviations screen. This checkbox allows the project substitutable sales group abbreviations to use the charge from the Manage Revenue Information and Manage Project Billing Information screens when setting up a sales order line. This allows costs to be posted to the correct level within the work breakdown structure, while allowing project revenue, deferred revenue, and unbilled accounts receivable to post at a higher or lower level within the project.

  • This checkbox is selected for the Sales Account, Deferred Revenue Account, and Unbilled A/R Account transaction types if the Project Required field is set to Substitution Allowed only.
  • For Sales Account and Deferred Revenue Account transaction types, the project revenue setup rules determine the project to charge.
  • For the Unbilled A/R Account transaction types, the project revenue setup rules and project billing info determine the project to charge.
  • This checkbox is cleared if the project revenue setup rules do not determine the project to charge.
Use Project Owning Org

This field displays the value of the setting in the Manage Sales Group Abbreviations screen. This checkbox allows the owning organization of each project to be used for posting.

  • This checkbox is selected if a project's costs are posted to the organization that owns the project.
  • This checkbox is cleared if a project's costs are posted to the organization specified by the sales group abbreviation or if the Project Required field is set to Non-Contract Related.
Material Account

This field displays the account ID to which the material cost is charged.

Material Organization

This field displays the organization ID to which the material cost is charged.

Material REF00001

This field displays the reference 1 number to which the material cost is charged. If you customize the reference fields on the Configure General Ledger Settings screen, this field displays a different label. For example, REF00001, AC 1.

Material REF00002

This field displays the reference 2 number to which the material cost is charged. If you customize the reference fields on the Configure General Ledger Settings screen, this field displays a different label. For example, REF00002, AC 2.

Direct Labor Account

This field displays the account ID to which the direct labor cost is charged.

Direct Labor Organization

This field displays the organization ID to which the direct labor cost is charged.

Direct Labor REF00001

This field displays the reference 1 number to which the direct labor cost is charged.

Direct Labor REF00002

This field displays the reference 2 number to which the direct labor cost is charged.

Subcontract Account

This field displays the account ID to which the subcontract cost is charged.

Subcontract Organization

This field displays the organization ID to which the subcontract cost is charged..

Subcontract REF00001

This field displays the reference 1 number to which the subcontract cost is charged.

Subcontract REF00002

This field displays the reference 2 number to which the subcontract cost is charged.

Misc Cost 1 Account

This field displays the account ID to which the miscellaneous cost 1 is charged.

Misc Cost 1 Organization

This field displays the organization ID to which the miscellaneous cost 1 is charged.

Misc Cost 1 REF00001

This field displays the reference 1 ID to which the miscellaneous cost 1 is charged.

Misc Cost 1 REF00002

This field displays the reference 2 ID to which the miscellaneous cost 1 is charged.

Misc Cost 2 Account

This field displays the account ID to which the miscellaneous cost 2 is charged.

Misc Cost 2 Organization

This field displays the organization ID to which the miscellaneous cost 2 is charged.

Misc Cost 2 REF00001

This field displays the reference 1 number to which the miscellaneous cost 2 is charged.

Misc Cost 2 REF00002

This field displays the reference 2 number to which the miscellaneous cost 2 is charged.

Non-Inventory Account

This field displays the account for items that are not tracked.

Non-Inventory Organization

This field displays the organization ID for items that are not tracked.

Non-Inventory REF0001

This field displays the reference 1 number of the non-inventory item

Non-Inventory REF0002

This field displays the reference 2 number of the non-inventory item

Direct Material Cost

This field displays the direct material cost.

Direct Labor Cost

This field displays the direct labor cost.

Direct Subcontract Cost

This field displays the direct subcontract cost.

Direct Misc 1 Cost

This field displays the direct miscellaneous 1 cost.

Direct Misc 2 Cost

This field displays the direct miscellaneous 2 cost.

Burden Material Cost

This field displays the burden material cost.

Burden Labor Cost

This field displays the burden labor cost.

Burden Subcontract Cost

This field displays the burden subcontract cost.

Burden Misc 1 Cost

This field displays the burden miscellaneous 1 cost.

Burden Misc 2 Cost

This field displays the burden miscellaneous 2 cost.