Transactions Subtask

Use this subtask to view the individual transactions of each bill line.

This allows you to see the specific source documents that were included on each bill line. Depending on the line type, different information is displayed in the table window. All information in this screen is non-editable.

You must post billings before you can view them in this subtask.

Table Window

Regardless of the bill line type, transaction information is always provided for items such as account, organization, billed amount, retainage amount, over ceiling amount, and subperiod posted. Additional columns of information are also displayed for each of the different types of bill lines.

For Cost line types, information is provided for items such as vendor ID, vendor name, voucher number, A/P invoice number, journal entry number, and transaction description.

For Hours line types, information is available for items such as PLC, PLC description, billing rate, GLC, GLC description, employee name, and timesheet date.

For Units line types, information is provided for items such as CLIN, catalog, item number, revision ID, item description, sales tax, quantity, price, and usage date.

The following fields are included in this table.

"Cost" Line Type Table Window

Field	Description
Transaction Project	This non-editable field displays transaction project from the Detail subtask.
Account	This non-editable field displays the account to which this transaction was posted.
Organization	This non-editable field displays the organization to which this transaction was posted.
Pool Number	This non-editable field displays the pool number associated with indirect amounts on this line.
Type	This non-editable field displays the pool type for this line.
Sales Tax	This non-editable field displays the tax code used for this line.
Sales Tax Amt	This non-editable field displays the tax amount for this line in the functional currency.
Billing Currency Sales Tax Amt	This non-editable field contains the tax amount for this line in the billing currency.
Billed Amount	This non-editable field displays the amount billed for this transaction in the functional currency.
Billing Currency Billed Amount	This non-editable field displays the amount billed for this transaction in the billing currency.
Discount Amount	This non-editable field displays the discount amount for this transaction.
Billing Currency Discount Amount	This non-editable field displays the discount amount for this transaction in the billing currency.
Write Off Amount	This non-editable field displays the amount of write off for this line.
Prev Billed Amount	This non-editable field displays any previously billed portion of this transaction.
Billing Currency Prev Billed Amt	This non-editable field displays any previously billed amount in the billing currency.
Retainage/Withhold/Release Amt	If the Group Description is Retainage, this non-editable field displays the retainage amount in the functional currency. If the Group Description is Withholding, this non-editable field displays the withholding amount in the functional currency. If the Group Description is Withholding Release, this non-editable field displays the withholding release amount in the functional currency.
Billing Currency Retainage/Withhold/Release Amt	If the Group Description is Retainage, this non-editable field displays the retainage amount in the billing currency. If the Group Description is Withholding, this non-editable field displays the withholding amount in the billing currency. If the Group Description is Withholding Release, this non-editable field displays the withholding release amount in the billing currency.
Over Total Ceiling Amt	This non-editable field displays any over total ceiling amounts in the functional currency.
Billing Currency Over Total Ceiling Amt	This non-editable field displays any over ceiling total amounts in the billing currency.
Over Fee Ceiling Amt	This non-editable field displays any over fee ceiling on the invoice in the functional currency.
Billing Currency Over Fee Ceiling Amt	This non-editable field displays any over fee ceiling on the invoice in the billing currency.
Over Cost Ceiling Amt	This non-editable field displays any over cost ceiling on the invoice in the functional currency.
Billing Currency Over Cost Ceiling Amt	This non-editable field displays any over cost ceiling on the invoice in the billing currency.
Source	This non-editable field displays the source of the transaction. It is either user-entered or system-generated.
Transaction Description	This non-editable field displays the transaction description from the general ledger or, for indirect amounts, the pool description for the transaction.
Post FY Cd	This non-editable field displays the fiscal year in which the transaction was posted.
Post Pd No	This non-editable field displays the period in which the transaction was posted.
Post Sub Pd	This non-editable field displays the subperiod in which the transaction was posted.
Journal	This non-editable field displays the source journal for the transaction.
Post Seq No	This non-editable field displays the post sequence number of the transaction.
ID Type	This non-editable field displays the ID type of the transaction.
ID	This non-editable field displays the ID for the transaction.
Name	This non-editable field displays the name associated with the ID type for this transaction.
A/P Vchr No	This non-editable field displays the Accounts Payable voucher number for this transaction.
A/P Invoice No	This non-editable field displays the Accounts Payable invoice number for this transaction.
JE No	This non-editable field displays the journal entry number associated with this transaction.
Reason For Write Off	This non-editable field displays the reason for any write offs on this transaction.
Reference 1	This non-editable field displays the reference number charged with this transaction.
Reference 2	This non-editable field displays the reference number charged with this transaction.
Comments	This non-editable field displays any comments associated with this transaction.
Source Project	This non-editable field displays the source project of the transaction.
Transaction Amount	This non-editable field displays the transaction amount.
Cash Receipt Amount	This non-editable field displays the cash receipt amount.
Cash Receipt Number	This non-editable field displays the cash receipt number.
Line Description Detail	This field displays detailed descriptions for scheduled bill items. It supports up to 640 alphanumeric characters, allowing for more comprehensive item descriptions. Given its substantial size, it is initially positioned at the end of the existing columns. However, you can adjust its position and save your layout preferences. Note: For Costpoint Cloud, you can choose to opt in to this feature for the Costpoint 8.2.15 release. The ability to opt in is temporary and will be removed when the feature becomes automatically enabled for all users as part of a future Costpoint release. See the Manage Opt-In Features topic for more information.
Reference Project ID	This reference-only field displays the Reference Project ID entered from the Schedule subtask of the Manage Project Billing Information screen. This is not printed on the invoice but is stored on the relevant database tables. It acts as a tracker, linking items to their respective funding levels for reporting purposes. Note: For Costpoint Cloud, you can choose to opt in to this feature for the Costpoint 8.2.15 release. The ability to opt in is temporary and will be removed when the feature becomes automatically enabled for all users as part of a future Costpoint release. See the Manage Opt-In Features topic for more information.

"Hours" Line Type Table Window

Field	Description
Transaction Project	This non-editable field displays the transaction project from the Detail subtask.
PLC	This non-editable field displays the Project Labor Category (PLC) that was used in this transaction.
PLC Description	This non-editable field displays the description associated with the PLC.
Billed Hours	This non-editable field displays the number of billed hours for this transaction.
Billing Rate	This non-editable field displays the billing rate, in functional currency, that was used on the transaction.
Billing Currency Billing Rate	This non-editable field displays the billing rate in the billing currency.
Billing Rate Before Discount	If you are using PLC discounts, this non-editable field displays the rate before discount in the functional currency.
Billing Currency Rate Before Discount	If you are using PLC discounts, this non-editable field displays the rate before discount in the billing currency.
Billed Amount	This non-editable field displays the amount that was billed in the functional currency.
Billing Currency Billed Amount	This non-editable field displays the amount billed in the billing currency.
Write Off Hours	This non-editable field displays the number of hours that were written off.
Hours Prev Billed	This non-editable field displays the hours that were previously billed.
Account	This non-editable field displays the account to which this transaction was posted.
Organization	This non-editable field displays the organization to which this transaction was posted.
Prev Billed Amt	This non-editable field displays the previously billed amount in the functional currency.
Billing Currency Prev Billed Amt	This non-editable field displays the previously billed amount in the billing currency.
Source	This non-editable field displays the source of the transaction. It is either user-entered or system-generated.
Transaction Description	This non-editable field displays the transaction description from the general ledger or, for indirect amounts, the pool description for the transaction.
GLC	This non-editable field displays the General Labor Category that was used in the transaction.
GLC Description	This non-editable field displays the General Labor Category description used for the transaction.
Post FY Cd	This non-editable field displays the fiscal year in which the transaction was posted.
Post Pd No	This non-editable field displays the period in which the transaction was posted.
Post Sub Pd	This non-editable field displays the subperiod in which the transaction was posted.
Journal	This non-editable field displays the source journal for the transaction.
Post Seq No	This non-editable field displays the post sequence number of the transaction.
ID Type	This non-editable field displays the ID type of the transaction.
ID	This non-editable field displays the ID for the transaction.
Name	This non-editable field displays the name associated with the ID type for this transaction.
T/S Date	This non-editable field displays the timesheet date for the transaction.
A/P Vchr No	This non-editable field displays the Accounts Payable voucher number for this transaction.
A/P Invoice No	This non-editable field displays the Accounts Payable invoice number for this transaction.
JE No	This non-editable field displays the journal entry number associated with this transaction.
Reason For Write Off	This non-editable field displays the reason for any write offs on this transaction.
Reference 1	This non-editable field displays the reference number charged with this transaction.
Reference 2	This non-editable field displays the reference number charged with this transaction.
Comments	This non-editable field displays any comments associated with this transaction.
Source Project	This non-editable field displays the source project of the transaction.
Transaction Amount	This non-editable field displays the transaction amount.
Transaction Hours	This non-editable field displays the transaction hours incurred.
Cash Receipt Amount	This non-editable field displays the cash receipt amount.
Cash Receipt Number	This non-editable field displays the cash receipt number.

"Units" Line Type Table Window

Field	Description
Transaction Project	This non-editable field displays the transaction project from the Detail subtask.
CLIN	This non-editable field displays the CLIN number used for the transaction.
Catalog	This non-editable field displays the catalog used for the transaction.
Item Number	This non-editable field displays the item number from the catalog or CLIN that was used for the transaction.
Revision ID	This non-editable field displays the revision ID used in the transaction.
Item Description	This non-editable field displays the item description for the item in the transaction.
Sales Tax	This non-editable field displays the tax code used for this line.
Sales Tax Amt	This non-editable field displays the tax amount for this line in the functional currency.
Billing Currency Sales Tax Amt	This non-editable field contains the tax amount for this line in the billing currency.
Billed Quantity	This non-editable field displays the quantity that was billed for this line.
Unit Price	This non-editable field displays the unit price in the functional currency.
Billing Currency Unit Price	This non-editable field displays the unit price in the billing currency.
Billed Amount	This non-editable field displays the amount that was billed in the functional currency.
Billing Currency Billed Amount	This non-editable field displays the amount billed in the billing currency.
Write Off Units	This non-editable field displays the number of units that were written off for this line.
Unit Prev Billed	This non-editable field displays the units that were previously billed for this line.
Prev Billed Amt	This non-editable field displays the previously billed amount in the functional currency.
Billing Currency Prev Billed Amt	This non-editable field displays the previously billed amount in the billing currency.
Account	This non-editable field displays the account to which this transaction was posted.
Organization	This non-editable field displays the organization to which this transaction was posted.
Source	This non-editable field displays the source of the transaction. It is either user-entered or system-generated.
Transaction Description	This non-editable field displays the transaction description from the general ledger or, for indirect amounts, the pool description for the transaction.
Post FY Cd	This non-editable field displays the fiscal year in which the transaction was posted.
Post Pd No	This non-editable field displays the period in which the transaction was posted.
Post Sub Pd	This non-editable field displays the subperiod in which the transaction was posted.
Journal	This non-editable field displays the source journal for the transaction.
Post Seq No	This non-editable field displays the post sequence number of the transaction.
Usage Date	This non-editable field displays the usage date for the line.
Reason For Write Off	This non-editable field displays the reason for any write offs on this transaction.
Reference 1	This non-editable field displays the reference number charged with this transaction.
Reference 2	This non-editable field displays the reference number charged with this transaction.
Long Item Description	This non-editable field displays the long item description from the Manage Item Billings screen.
Comments	This non-editable field displays any comments associated with this transaction.
Source Project	This non-editable field displays the source project of the transaction.
Transaction Amount	This non-editable field displays the transaction amount.
Transaction Quantity	This non-editable field displays the transaction quantity.
Cash Receipt Amount	This non-editable field displays the cash receipt amount.
Cash Receipt Number	This non-editable field displays the cash receipt number.