Manage Subcontract Closeout Descriptions
Use this screen to enter, view, and manage subcontract closeout descriptions, tasks, or activities that need to be completed when the subcontract closeout is performed.
If you have multiple companies, you can set up and maintain closeout descriptions in any company and use them across all companies. The closeout code and description, however, must be unique in a single Costpoint database.
Each code has a description that corresponds to a task or criterion that needs to be addressed/completed during the subcontract closeout process. For example, Costpoint-defined codes include criteria that identify if the rate audit has been completed, if all modifications have been executed, or if the project can be considered complete. There are 10 system-defined closeout codes on this screen, but you can also add your own. You can create multiple closeout descriptions or even structure them as questions to help you better check or customize your list of subcontract closeout tasks.
You can assign these codes to subcontract closeout formats on the Manage Subcontract Closeout Formats screen, given the code's Show in Lookup checkbox is selected. When the format is used on the Subcontract Closeout tab of the Manage Subcontracts screen, the closeout descriptions assigned to the format will display in the Closeout Checklist group box on the same tab. On this tab, you can do the following:
- Mark the closeout task/description as Complete or not (options are Yes, No, and N/A).
- Assign the closeout task/description to an employee.
- Indicate the date that the closeout task/description has been completed.
You cannot delete Costpoint-defined closeout codes. You can delete user-entered codes only if the codes are not assigned to any closeout format on the Manage Subcontract Closeout Formats screen. Similarly, you can modify system- and user-defined descriptions only if the code is not yet assigned to a closeout format.