Manage Work Assignments
Use this screen to enter and maintain work assignments for subcontractor management purchase orders (POs).
Work assignments contain the settings and business rules that define the items and subcontractor resources that can charge against the subcontractor agreement POs in Deltek Time & Expense. Each work assignment can only contain one purchase order ID, but there can be many PO lines on one work assignment. PO lines can be duplicated within the same work assignment and/or across multiple work assignments. The work assignment defaults from values entered in the purchase order, including charging information (project, account, and organization) from the subcontractor agreement PO. The prime contractor can edit the charging information if the Charge Code Change check box is selected on the Configure Purchase Order Voucher Settings screen. The buyer has options to include other requirements within the PO, but these options can also be edited within the work assignment and by the prime contractor.
The work assignment and the charge lines and vendor employees associated with it will be automatically approved when the work assignment is saved if the Auto-Approve Work Assignment check box is selected on the Manage Work Assignment Approval Codes screen and the user is linked to the work assignment approval code. If there are warnings/errors encountered when the work assignment, charge line, and/or vendor employee is approved through the auto-approve function, Costpoint displays a message indicating that errors must be corrected before the item can be approved, and that the status must be changed to Hold before you can save the record.
If you have rights, you can approve work assignments, charge lines, and/or vendor employees within this application. You can also delete work assignments and charge lines as long as they have not been used on any timesheets in Deltek Time & Expense.
The main screen has the following tabs:
- Basic Information: Use this tab to identify the purchase order for which the work assignment settings will apply.
- Business Rules: Use this tab to set up charging rules and resource security validation requirements for the work assignment.
- Rejection Reason: Use this tab to enter or view notes indicating the reason for rejecting the work assignment.
- Contacts: Use this tab to indicate the email addresses of the contact persons in the contracting company and performing company assigned to the work assignment.
In the Projects domain, Manage Work Assignments is available only if you are licensed for Subcontractor Management.
In the Materials domain, this application is accessible via the Supplier Portal only if you have a license for this module and you are granted access to this application (). This screen in Supplier Portal allows performing companies or intracompany vendors to view, modify, and manage information on the work assignment created by the contracting company. Note, however, that not all fields will be enabled for editing. Here, they can specify the intracompany posting information, add employees that will be included in the workforce assigned to the work assignment, as well as enter the project, account, organization, and other charging information that they will use when entering their time and expense for a specific charge line.