Enter Hours with Start and End Times by Day in a Timesheet

If required by your system administrator, enter starting and ending times for hours worked each day before you submit your timesheet.

Prerequisites:

• On the Options tab in Time Settings:
  • Enable Start/End Time is set to Yes
  • Start/End Time Entry is set to By Day.
• Require Employee to Enter Start and End Times is selected on the Time & Expense tab of the Employees hub for your employee record.

To enter start and end times for each day and hours for each project on a timesheet:

1. In the Navigation pane, select My Stuff > Timesheet.
2. On the Timesheets form. if necessary, click the Hours/Units toggle to switch to entering hours.
3. If the timesheet displayed is not the one that you want, use the search field to search for and select the one that you want to update. For example, use the My Timesheets search filter to limit the search results to include only your own timesheets. If you select a timesheet and displays beside it, the timesheet is locked and you cannot make changes to it.
4. Click + Add Line below the grid to add a project row for entering hours worked.
5. Click in the Project field, use the Project/Phase/Task lookup to find the project for which to enter time, and click Select. You can, at the same time, specify the phase and task to be charged, if necessary.
6. Complete the entries for the remaining fields on the left side of the grid.
7. Click in the day/date field in the project's row and in the drop-down box, enter the following information:

   To enter	Do this
   Regular hours	Enter the number of hours in the Regular field.
   Overtime or secondary overtime hours	If you are required to enter overtime hours, click the Show Overtime link, and enter the hours in Overtime on the dialog box. If you have already entered overtime hours in another day/date field in the row, Overtime displays automatically. When you add overtime hours, the day/date field displays a grey indicator background when you click the project row.
   Comments	Enter a comment, or select an existing one, in the Comment field. Click to access the text editor to apply formatting to your comment. When you add comments, the day/date field displays a grey indicator background when you click the project row. If you are required to include comments for all hours entered, you cannot save a timesheet until you enter comments.

   After entering hours in a day/date field for a project, displays in the corresponding column day/date heading to indicate you need to specify start and end times for the day.

8. Click to enter start and end times and additional information for the day in the drop-down box.

   Field	Description
   Start and end times	Select start and end times from the drop-down list in these fields. You can specify a start time without an end time and save the timesheet; however, you must have both a start and end time entered before you can submit a timesheet. The Hours Worked are not calculated until an end time is specified.
   Meal start and end times	Select meal start and end times from the drop-down list.
   Breaks taken	Enter the number of breaks on the dialog box.
   Second meal or away start and end times	Click the Show Meal-2/Away link and select meal start and end times from the drop-down list. Once you specify a meal or away time within the start and end times, the time is deducted from the total working time and the Hours Worked line updates accordingly.

   When you specify a start and end time, the Hours Worked month/day amount at the bottom of the drop-down box is the total hours worked for the day based on the start and end times that you entered for the day. The Hours Recorded on Timesheet amount shows the total of the Regular, Overtime, and/or Overtime-2 hours entered into the project rows for the respective day's column. If the hours in these two categories are not equal, displays in the corresponding column heading. To fix this, go back and reconcile the times you entered.
9. Repeat steps 4 through 8 for each day on which you want to enter hours or comments.
10. On the Actions bar, select one of the following:
    • Click Save to save the timesheet.
    • Click Submit to save and submit the timesheet in a single step.
11. If you changed the previously saved hours for a timesheet row and the Revision Explanation dialog box displays when you try to save, select one of the following actions:
    • Enter a reason for the revision in Explanation and click Save.
    • Select a pre-defined revision explanation in Standard Explanations, optionally modify its text in Explanation, and click Save.
    The date and time of the revision, as well as the person responsible for making the changes, are saved in the revision records that are associated with the timesheet in the database.