Create New Users from Employee Records

If employees have employee records in the Employees hub, you can use those records as the basis for DPS user records, for security purposes.

This process generates DPS usernames for the employees. You cannot exceed the number of users that your company is licensed to set up.

To create multiple new users:

  1. From the Navigation menu, click Settings > Security > Users.
  2. On the Users form, click Other Actions > Generate Users. The Generate Users dialog box displays, which lists all employee records from the Employees hub that do not yet have a corresponding user record.
  3. Select employees from the Generate Users for Employees that Do Not Have a Username drop-down list.
  4. Select a role from the Role drop-down list.
  5. Select a user name format for the usernames that will be generated from the Username Format drop-down list.

    Options are:

    • First Name, Last Name
    • Last Name, First Initial
    • First Name, Last Initial
    • Last Name, First Initial, Middle Initial
    • First Name, Middle Initial, Last Initial
    • Employee Number
    • Random
    For example, the format Last Name, First Initial, Middle Initial displays the username Richard M. Freeman as FREEMANRM. DPS defaults to all capital letters.
  6. Select a password format from the Password drop-down list to select the format for the user passwords that will be generated.

    Options are:

    • First Name, Last Name
    • Last Name, First Initial
    • First Name, Last Initial
    • Last Name, First Initial, Middle Initial
    • First Name, Middle Initial, Last Initial
    • Employee Number
    • Windows Authentication
    • Random
  7. In the Domain field, select the user's domain server name, which is necessary for Windows Integrated Security. This field is only enabled when you select the Windows Authentication option.
  8. Click Generate Users to generate the new users and their usernames. Emails are sent to newly-generated users with their new user name and password. When a new user logs on the first time, he or she is required to change their password.
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