Vouchers Tab of the Vendor Review Form

Use the Vouchers tab to view voucher data, including the amount, terms, and date of each payment.

Contents

Fields

Field	Description
Vendor	This field displays the vendor number from the firm's hub record.
Status	This field displays the status of the vouchers shown below, which is based on your selection on the Vendor Options dialog box: All: Displays all vouchers for the vendor. Paid in Full: Displays only paid-in-full vouchers for the vendor. Unpaid: Displays only the unpaid vouchers for the vendor.
Excluded Prior To	This field displays the date that you specified, if you used the Exclude if paid prior to option on the Vendor Options dialog box to control the number of vouchers shown.

Vouchers Grid

This grid sorts vouchers by descending invoice date and ascending invoice number.

Vouchers Grid Toolbar

Field	Description
Vouchers Drop-Down	Click the drop-down arrow on a grid header to complete any of the following actions: To print grid data, click Print. On the Print Preview form, click File > Print to send the grid data to your default printer. To export grid data to an Excel spreadsheet, click Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally. To turn on grouping for a grid, click Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display. Not all options are available on all grids.
View Detail	To display the line item detail for a voucher, select a voucher in the grid, and click this option on the grid toolbar to open the Voucher Details dialog box.
Invoice Date	This field displays the date when the invoice was created.
Invoice	This field displays the invoice number or description.
Voucher	This field displays the number given to the voucher during the posting procedure. If the voucher number has leading zeros, they display if you select the Display voucher number leading zeros check box on the Accounts Payable tab of the System AP Configuration form (Settings > Advanced Accounting > System AP).
Pay Date	For paid vouchers, this field displays the date when the voucher was paid.
Pay Terms	This field displays one of the following payment terms entered for the voucher: Date: The vendor's payment is due on a specific date. PWP (Pay When Paid): The voucher is scheduled for payment in the next payment processing run that occurs after the client pays the bill for this voucher expense. Hold: Do not pay until a subsequent date. Next: This payment is included in the payment processing run that occurs immediately after you post the voucher. If the voucher was paid by credit card in AP Disbursement Transaction Entry, this field is blank.
Currency	This field displays the code of the payment currency.
Amount	This field displays the total amount of the voucher, before you apply payments and discounts. The amount displays in the voucher's payment currency.
Balance	This field displays the amount that is still owed to the vendor. The amount displays in the voucher's payment currency.
Last Payment	For paid vouchers or vouchers that have an amount owed to the vendor, this field displays the number of the most recent payment generated to pay an amount on this voucher. If a voucher was paid by credit card in AP Disbursement Transaction Entry, this field displays the credit card transaction ID that was entered for the AP disbursement. If there is no transaction ID, the credit card code displays.
Payment Date	This field displays the date of the most recent payment.
Last Payment Amt	This field displays the amount of the most recent payment. The amount displays in the voucher's payment currency.
Approval ID	This field displays only if AP Invoice Approvals has been enabled(on the Accounts Payable tab of the Company AP Configuration form (Settings > Accounting > Company AP). If you have multiple companies, AP Invoice Approvals must be enabled for the active company that you are working in. This field displays an approval ID if the voucher was generated from a final approved AP invoice in Cash Management > AP Invoice Approvals. An approval ID is automatically assigned to an AP invoice when you upload the invoice into the AP Invoice Approvals application. The approval ID displays in the Approval ID field on the General tab of the AP Invoice Approvals form. In the Approval ID field in the Vouchers grid, the approval ID displays as a hyperlink. Click the hyperlink to open a dialog box that displays the AP invoice approval record from which the AP voucher was generated. This allows you to see the complete approval history and detail for the AP invoice on the AP Invoice Approvals form. You can view the information but you cannot change it. After an AP invoice is final approved and an AP voucher is created for it, if you change the invoice date or invoice number on the voucher in the Transaction Entry or Create Voucher from PO applications, no approval ID displays in the Approval ID field in the Vouchers grid in Vendor Review. DPS cannot make the link between the AP invoice and the AP voucher to determine the approval ID when you change this information after the AP invoice is final approved.
Document	If displays in this field for a voucher, click the icon to display a list of supporting documents associated with the voucher or disbursement on the Supporting Document dialog box. From that dialog box, you can then display any of the documents. (If you position the mouse pointer over , the file names of the associated supporting documents display in a tooltip.) If displays in this field, no supporting documents are associated with the voucher or disbursement. You can only view supporting documents from the Vendor Review form. You cannot upload them and associate them with a voucher, disbursement, or line item.