Field | Description |
Allow processing in closed periods
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Select this option to allow access to postings and other
account related processing menus in closed periods. If you do not select this option,
DPS disables access to these menus in a closed period.
This setting affects the following applications:
- Transaction Center
- Accounting
- Billing
- Human Resources
If a user tries to run one of these applications while in a closed period, or tries to switch to a closed period while running one of these applications, the user receives an error message.
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Allow processing in prior periods
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Select this option to allow access to postings and other
account related processing menus in prior periods. The current period is the most recent period that has been opened.
This setting affects the following applications:
- Transaction Center
- Accounting
- Billing
- Time and Expense
- Human Resources
If a user tries to run one of these applications while in a prior period, or tries to switch to a prior period while running one of these applications, the user receives an error message.
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Allow modifications in
vendor review
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Select this option if users in this role can make modifications in
Vendor Review, including modifying the address code, payment date, or bank code for all
accounts payable vouchers that have a balance.
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Allow asset entries for AP Vouchers and Journal Entries
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If you use the Asset Management application, select this option to give users in this role the ability to enter asset items for
accounts payable vouchers and journal entries. When you select this option, the
Allow Asset Entries option is enabled on the New Files dialog box in the Transaction Center for journal entries and AP vouchers:
- For AP vouchers,
DPS enables the
Create Asset option on the AP Vouchers Detail grid in the Transaction Center. When you select the
Create Asset option for a line item,
DPS automatically generates a new
equipment record for the asset item in the
Equipment hub for the AP voucher line item when you post the AP voucher. In addition, you can add to the acquisition cost of an existing asset record in the
Equipment hub.
- For Journal Entries,
DPS adds an
Equipment column to the Journal Entries form in the Transaction Center. This creates a relationship between the
equipment, or asset item, and is recorded on the History register for the transaction. The
equipment number links the depreciation general ledger entry to the asset item.
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Accounts Receivable comment review access
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Specify the type of access that you want users in this role to have for reviewing comments on invoices, reports, and in
Project Review.
-
Full: The user can review all comments.
-
None: The user cannot see any comments.
-
By User: The user can review only those comments that he or she created.
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Accounts Receivable comment update access
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Specify the type of access that you want users in this role to have for updating comments on invoices, reports, and in
Project Review.
-
Full: The user can update all comments.
-
None: The user cannot update any comments.
-
By User: The user can update only those comments that they created.
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Project Budget Worksheet
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Use this option to specify the type of access that you want users with this role to have to the
Project Budget Worksheet.
-
Read Only:The user can view the information on the
Project Budget Worksheet, but make no changes.
-
Percents: The user can make modifications to the overall, labor, and expense percent completes in the Budget Setup section of the worksheet, and make modifications to the percent completes specified in the labor or expense budget detail lines.
-
Budgets: The user can modify existing budgets, add or delete budgets, recalculate the worksheet, and/or enter percent completes on the worksheet.
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Full: The user can make modifications to existing data; add, modify, or delete budgets; enter
compensation,
consultant fees, and reimbursable amounts; recalculate the worksheet; and/or enter percent completes on the worksheet.
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Labor Cost Rates/Amounts
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Select this option to specify the type of access that you want users in this security role to have for reviewing actual and planned labor cost rates and amounts on forms and reports. The default is
No Access.
-
No Access: The user cannot access cost rates or cost amounts on forms and reports.
-
Subtotals Only: The user can access cost information on subtotal and grand total rows on forms and reports, but not on detail rows.
-
Final Totals Only: The user can access cost information on grand total rows on forms and reports, but not on detail rows or subtotal rows.
-
Full Access: The user can access all cost rates and cost amounts.
Keep these facts in mind when assigning cost rate access:
- Because cost rates impact many areas of
DPS, it is important to ensure that the correct level of security is assigned. Contact your implementation specialist for further details.
- This setting applies to actual
JTD labor cost amounts and rates, planned costs and rates, and associated calculations (for example,
EAC labor cost).
- To view cost rates or amounts for a plan at the employee level, a role must have this setting set to
Full Access.
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Include cost amounts in spent and profit calculations
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Select this option if you want users in this role to see spent and profit calculations when viewing labor cost amounts when a report is run at cost rates.
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Labor Burden Rates/Amounts
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Select this option to specify the type of access that you want users in this role to have for reviewing labor detail, including overhead, on
Project reports. The default is
No Access.
-
No Access: The user cannot access burden rates or burden amounts on screens and reports.
-
Subtotals Only: The user can access burden amounts on subtotal lines on reports but not on detail lines or screens.
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Final Totals Only: The user can access burden amounts on grand total lines on reports but not on detail lines, screens, or subtotal lines.
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Full Access: The user can access all burden rates and burden amounts.
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Include Burden Amounts in Spent and Profit Calculations
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Select this option if you want users in this role to see spent and profit calculations when viewing labor cost amounts when a report is run at burden rates.
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