How To...

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• Enter Employee W-2 Form Information
  You enter employee information on the Form W-2 Processing form.
• Enter State Tax IDs
  You enter state IDs for each state for which you have withheld taxes for employees. These state IDs appear in Box 16 of the W-2 form.
• Generate a W-2 Work File
  The work file is a snapshot of the data from the employee payroll database. DPS uses this file to generate W-2 forms.
• Edit the W-2 Work File
  After you generate the work file, you can modify W-2 data for individual employees.
• Generate a W-2 Electronic Reporting File
  After you generate, review, and edit a W-2 work file, you can transfer the information to an electronic filing format that conforms to Federal reporting guidelines.
• Set W-2 Form Printing Options
  You can use default settings to print your W-2 forms. If W-2 information does not align correctly on your forms, you can use custom layout options.
• Preview and Print W-2 Forms
  When you are satisfied with the information in your work file, you can preview and print W-2 forms.
• Preview and Print the W-3 Worksheet
  When you file your W-2 forms, you must also submit a W-3 form (Transmittal of Wage and Tax Statements), which includes totals of all your employees’ W-2 forms.