Generate a W-2 Work File
The work file is a snapshot of the data from the employee payroll database. DPS uses this file to generate W-2 forms.
Prerequisites: You must enter employee information and state IDs before you generate the work file.
To generate a W-2 work file:
- On the Navigation menu, click .
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On the toolbar of the Form W-2 Processing form, click
Generate Work file.
A message displays to warn you that any payroll processing for the selected Processing W-2 year subsequent to generating the work file will not be reflected in the work file. After the work file is generated, all toolbar buttons are enabled.
After you generate the work file, you can click Generate Work File on the toolbar to regenerate the file at any time. If you do this, DPS overwrites all information, including any changes made using the Form W-2 Editor, in the previously generated work file.