Manually Tie Posted Charges to Imported Credit Card Charges

You can manually tie posted expense report charges or AP disbursement charges to imported charges from a credit card statement in Credit Card Reconciliation.

This applies for credit cards whose charges you import into DPS, if you have also chosen to include the transaction ID for imported charges. Use these instructions when employees enter and post expense reports without a transaction ID for the charge, before the charges are imported from a credit card statement into DPS. This results in two separate charges listed in the Credit Card Charges grid on the Charges tab in Credit Card Reconciliation, one for the posted expense report charge and one for the imported charge. Normally, there would be one row for a charge that ties the posted and imported charges together if you follow the ideal workflow of adding imported charges to an expense report after the charges from a statement have been imported.

You can also use these instructions when AP disbursements are entered in Transaction Entry and posted without a transaction ID from the credit card charge.

To manually tie a posted expense report or AP disbursement charge with its corresponding imported credit card charge:

1. On the Navigation menu, click Cash Management > Credit Card Reconciliation.
2. On the Credit Card Statement Selection dialog box, select an in-progress statement that you previously started and then click Select.
3. On the Credit Card Statement Reconciliation form, click the Charges tab.
4. In the Credit Card Charges grid, select the posted expense report charge, and click Details on the grid toolbar. Posted expense report charges have an amount in the Posted Amount field in the grid.
5. On the Details dialog box, enter an ID in the Transaction ID field, or select the appropriate transaction ID from the drop-down list in the field.
6. Click OK. You are returned to the Charges tab where the two previously separate rows in the Credit Card Charges grid are now one row with the same amounts in the Imported Amount and Posted Amount fields.