Differences Between DPS and QuickBooks Online

Learn about differences between DPS and QuickBooks Online.

Table 1. Entity Differences

Entity	In DPS	In QuickBooks Online
Customers (Clients)	Client-type firms in Hubs > Firms	Customers in Sales > Customers
Vendors	Vendor-type firms in Hubs > Firms	Vendors in Expenses > Vendors
Contacts	DPS maintains separate records for contacts in Hubs > Contacts. You can associate these contacts with a vendor- or client-type firm on the Contacts tab in the Firms hub.	QuickBooks Online does not maintain separate records for contacts. You enter a contact for a customer or vendor in the name fields on the Customer or Vendor Information screen in Sales > Customers or Expenses > Vendors when you enter a new customer or vendor.
Accounting Basis	You can use accrual-based accounting or both accrual- and cash-based accounting. Deltek expects that most firms using DPS and QuickBooks Online would set up accrual-based accounting for both products.	You can use either accrual or cash basis accounting, but not both.
Accounting Calendar	You must set up accounting periods to match the QuickBooks Online monthly calendar if you want financial data in DPS and QuickBooks Online to match.	QuickBooks Online uses a monthly calendar only.
General Ledger Accounts	General ledger accounts do not have sub-accounts. DPS accounts are mapped to the lowest level of a QuickBooks Online account.	General ledger accounts can have sub-accounts.
Tax Codes/Rates for Billing Invoices and AP Vouchers	Tax codes are used to calculate taxes on billing invoices and accounts payable invoices. Tax codes have one tax rate; you cannot combine multiple tax rates in a tax code. Tax codes can be tracked using the general ledger account assigned to it.	Tax rates are used to calculate taxes on billing invoices and vendor invoices. Tax rates can combine multiple tax rates. Tax rates cannot be tracked using a general ledger account.
Projects	Projects (work breakdown structure level 1)	There is an option to use projects as a sub-client.
Work Breakdown Structure (WBS)	You can enter up to three levels for work breakdown structure (for example project, phase, and task).	The equivalent to DPS's WBS level 1 in QuickBooks Online is a project.
Organizations	Organizations are turned off by default in DPS since DPS is not being used to track general ledger accounting. Organizations allow you to create P&L and balance sheet information based on some structure. You can use organizations in DPS, but they are not integrated with QuickBooks Online and will not affect any data shared between DPS and QuickBooks Online. If you turn on organizations, you could assign QuickBooks Online classes to organizations. They could be used for sorting and selecting.	No Equivalent
Locations	No equivalent.	Locations
Classes	No equivalent. You could assign QuickBooks Online classes to DPSorganizations. See the information above about organizations.	Classes