Primary and Secondary Credit Cards

When you use the Credit Card feature in DPS, you set up primary credit cards that your company uses in Credit Card Configuration.

Your company is responsible for paying the account balances for the primary credit cards.

For each primary credit card, you set up secondary credit card for each employee (cardholder) who is authorized to use the company-issued credit card to pay for company expenses. Your company (the primary account holder) is responsible for paying the balance of the charges made by employees who use the secondary credit cards.

When you import charges from credit card statements into DPS, you are importing charge records from primary credit cards. Every credit card charge that is imported into DPS must be associated with a secondary credit card account. Each credit card transaction that is entered through Expense Reports and AP Disbursements (in Transaction Entry) must be associated with a secondary account. In Expense Report, employees see only the imported charges that are associated with their secondary account.

The credit card reconciliation is done for primary credit cards, which includes all the associated secondary accounts. In Credit Card Reconciliation, you can filter charges by secondary account for easy review.