Posting Payroll and Printing Checks
A processed payroll run is not recognized until it is posted. Once posted, DPS recognizes the payroll expense, the employer’s FICA expense, and the withholding amounts.
DPS produces two posting logs each time that you post payroll:
- Payroll Processing Posting Log: This summary lists the general ledger accounts that were affected by the posting. The report shows the total amounts debited and credited to each account.
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Payroll Journal: The employee posting detail, including the rate in effect at the time of posting, benefit hours, direct deposit information, and so on.
Your enterprise must have the Print posting logs immediately after posting option set to Prompt or Always for you to be able to review posting logs. You set this option on the Posting tab of the Accounting Company Settings form ().
How Payroll Posting Affects the General Ledger
The payroll posting debits the account specified in the Labor Credit field on the Posting tab of the Accounting Company Settings form (typically the Job Cost Variance account), the Employer’s FICA account, and either the bank associated with a specified Bank Code, or the Salaries Payable account. DPS also credits a series of withholding liability accounts.
After DPS posts the labor distribution credit and Job Cost Variance debit, the Job Cost Variance account may contain a balance. This balance is the difference between the labor expense that was costed to projects and the amount actually paid to employees.
The Payroll Processing Posting Log includes a General Ledger Posting Summary section that lists the accounts that were credited and debited for the payroll run. These accounts are established on the Accounting Settings, Payroll Setup, and Payroll Withholding Codes Setup forms.
You can post bonus and other pay amounts to their own cost accounts by entering account information in the Bonus Cost field on the General tab of or the Other Pay fields on the Other Pay Setup tab.