Use the General Tab to select the type of processing run (manual or automatic), specify the payment date, modify the settings for electronic funds transfer to vendors, and select options for automatic payment by check.
If you leave the Auto Selection fields empty,
DPS processes all transactions selected for this processing date. If you specify more than one criterion for auto selection,
DPS includes those vendors whose data matches all of the selection criteria.
Contents
| Field | Description |
|---|
| Payment Type
|
Select one of the three payment type options:
-
Check/EFT: Select this option to pay by check or EFT payment. This option is selected by default.
-
Wire: Select this option to make a wire payment. If you select this type, then the Wire Details and Currency Converter sections display on the Vendor Review tab.
-
Direct Debit: Select this option to pay using a direct debit. If you select this type, then the Direct Debit Details and Currency Converter sections display on the Vendor Review tab.
|
| Process Type
|
Select
Automatic to include in the processing run all vendors with unpaid vouchers for a specific period.
DPS uses each vendor's payment terms to identify the vendors to include. As an alternative, you can specify criteria for identifying the vendors to include in an automatic payment processing run. For example, you can display all vouchers that are due for consultant vendors as of 6/30/2014.
Select
Manual Select to select individual vendors for payment.
|
| Date
|
The current payment processing run includes all vouchers with dates up to and including this date, and all vouchers with a
Next payment run payment date.
|
| Create checks instead of EFT transactions for this run
|
Select this option to pay all vendors in this payment run by paper check, including the vendors who are set up to be paid by electronic funds transfer. This option is usually cleared. This option is not available if you select
Wire or
Direct Debit as a payment type.
|
| Payment Date
|
The default value is the date of the selected run, or today’s date if you opened a new run. You can specify a different date. This date displays on any checks generated in this processing run.
If
DPS is configured to require that transaction dates fall within the current fiscal year or current fiscal period, the date you enter must meet that requirement.
|
| Sort Payments By
|
Specify a maximum of three sort groups for payments processed in a given processing run.
|
| Payments to Include
|
Use this field to print EFT transactions in a separate run, so you can print the remittance advice on plain paper instead of check stock.
To enable this field, complete both of the following on this tab:
- In the
Process Type field, select
Automatic.
- Clear the
Create checks instead of EFT transactions for this run check box.
When this field is enabled, the options are:
-
All: This is the default setting. Select it to process and print both checks and EFTs.
-
EFT Only: Select this option to process and print EFT transactions only.
-
Printed Payments Only: Select this option to process and print paper check transactions only.
|
| Bank Code
|
Bank codes direct the implicit posting of any cash-related transaction. They identify the bank account/organization mix to which to post the debit or credit entry. To select vendors for a Payment Processing session based on their bank code, select the bank code.
|
| Liability Code
|
Liability codes direct the implicit posting of vouchers to an account number and, if applicable, to an organization. To select vendors for a Payment Processing session based on liability code, select the liability code.
|
| Vendor Type
|
To select vendors based on their vendor type (such as Employee, Consultant, or Trade), select a maximum of four vendor types.
|
| Advanced Selections
|
Use the Vendor Selections dialog box to specify different or additional selection criteria.
|
