Contents of the Consultant Accruals Form

Use the fields and options on the Consultant Accruals form to select projects and accounts, and specify accrual settings.

Contents

Field	Description
Saved Options	As with other reports, you can load previously saved reporting selections in this field.
Organize button	Click this button to display the Organize Options dialog box, on which you can save options and specify access by security role.
Default button	Click this button to restore default settings.
Select Specific Projects	Enter a project number in this field to choose a specific project for which to accrue expenses or use the lookup to select a project. If you do not choose a specific project, the All Projects default is implemented. If you use multiple companies, the list of available projects is limited to those belonging to the active company.
All Accounts	Select this option to include all the accounts from your Chart of Accounts list. After you select this option, you can use Account Range fields to specify a filter.
Account Selection	Select this option to choose a specific account. After you click this option, enter the account number in the corresponding field.
Account Wildcards	Use this option if you want to enter wildcard characters and then enter the characters in the corresponding unlabeled field. Accounts included in the process will match your wildcard pattern.
Account Range Section	Use the check boxes in this section to select the accounts that you want processed.
Suppress Billing	Select this check box to suppress the billing for each transaction.
Replace existing unposted consultant accrual journal entry of same file name	Select this check box to replace unposted files prior to running consultant accruals. The process cannot run if there is an existing unposted journal entry file with the same file name and this option has not been selected.
Post consultant accruals as they are generated	Select this check box if you want consultant accruals posted as they are generated. When the check box is not selected, you must post the journal entry transaction file for consultant accruals in Transaction Center > Transaction Posting. If you are licensed to use the PSA module and you have QuickBooks integration enabled, the Post consultant accruals as they are generated check box does not display. You must post the transaction file for consultant accruals in Transaction Center > Transaction Posting.
Transaction Date	Specify the transaction date for the accrual journal entries. This field is only available if both of the following are true: Settings require that transaction dates fall within the current fiscal year or current fiscal period. The date that you specify must meet that requirement. Use the Accounting Company Settings form (Settings > Accounting > Company Settings) to specify transaction date validation. Your implementation is not configured to support multiple currencies.
Journal Entry File Name	You can modify the default name of a journal entry file in this field if Post consultant accruals as they are generated is not selected. The default file name is ConAcc, followed by the current date. The file must always begin with ConAcc as the first six characters. If you use multiple companies, the active company is included in the Journal entry file name. The journal entry should belong to the active company.

Field	Description
Currency Exchange Date Section	If you use multiple currencies, select the date to use for currency exchanges. Options are: Today's Date Period End Date Specific Date If Accounting Company Settings require that transaction dates fall within the current fiscal year or current fiscal period, you can select Today's Date only if the current date meets that requirement. Similarly, if you select Specific Date, the date that you enter must meet that requirement.
Diary	This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in Settings > Accounting > Transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as in a vendor payment run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that have the same fiscal period or fiscal year in which you are entering transactions or that have no fiscal period or year entered for them. If you have multiple companies in DPS, the Diary field drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.