Reverse an AP Voucher Line Item

You can reverse an amount on an AP voucher line item.

To reverse an amount on a line item:

1. On the Navigation menu, click Transaction Center > Transaction Entry.
2. In the Transaction Type field on the Transaction Entry form, select AP Vouchers.
3. On the toolbar of the AP Vouchers form, click New.
4. On the New File dialog box, enter information for the new transaction file that will contain the adjustment and click OK.
5. On the toolbar of the AP Vouchers form, click Voucher Lookup > Reverse Lines.
6. On the Voucher lookup, select the voucher line item to reverse and click the Select button. After you select a line item to reverse, the line item displays with a negative amount on the AP Vouchers form. The Reverse Lines option creates a new, additional line item; it does not replace the existing line item.
7. On the AP Vouchers form, enter adjustments in the line item grid.
   • Click Insert on the grid toolbar to directly make an adjusting line item entry in the grid.
   • On the toolbar, click Voucher Lookup > Copy Lines to copy a line item from the posted voucher into the line item grid on the AP Voucher form. Then make changes to the copied line item to create an adjusting entry. The copy feature allows you to make an adjustment in the line item grid without a having to re-enter previously entered information. The Copy Lines option creates a new line item; it does not replace the existing line item. When you copy a line, DPS copies the description, project, phase, task (if any), account number, and zero for the line item amount.
8. Click Save.