Expense Summary General Tab

Use the General tab to select report options for the Expense Summary report and to save sets of options for reuse.

Contents

Field	Description
Report Name	You can change the default report name.
Create Activity	To create activities in the Activity Manager when you generate the report, select this check box. DPS displays the Activity dialog box so that you can enter information about the activity, including its type (email, phone call, meeting, touchpoint, and so on), primary contact, and date/time. DPS creates an activity for each record included on the report.

Base Rollup

Field	Description
Project Base Rollup	Use this option to summarize information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number. The Project Base Rollup slider box displays the number of characters in your project numbers. For example, if you use a 10-digit project number, the slider box displays 1234567890. A project number can also include up to two delimiters (for example, 12-345.67890). A phase total is the total of all occurrences of that phase across the base project. A task total is the total of all occurrences of that task across the base project. To roll up project numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Subtotal or Summarize on Base Number	If you set a project base rollup, use this field to select how you want DPS to display the project data: Subtotal on Base Number: Select this option to display a group header at the beginning of each group of projects that matches the base rollup and then list each project in full detail. After the last project in the group, the report displays a group total. Summarize on Base Number: Select this option to display totals for each group but no project detail.
Phase Base Rollup	Use this option to summarize report information for phases that use a standard numbering system. The Phase Base Rollup slider box displays the number of characters in your firm’s phase numbers. For example, if you use a 7-digit phase number, the slider box displays 1234567. A phase number can also include one delimiter (for example, 12345.12). You can roll up the base phase and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project. To display only phases and tasks, use the Project Base Rollup slider to cover the project number completely. To roll up phase numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Task Base Rollup	Use this option to summarize information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks. The Task Base Rollup slider box displays the number of characters in your firm’s task numbers. For example, if you use a 3-digit task number, the slider box displays 123. This option works in the same way as the project and phase rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number. To show only tasks, use the Project Base Rollup and Phase Base Rollup sliders to cover the project number and phase number completely. To roll up task numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.

Options

Field	Description
Report At	Select one of the following rate options: Billing: Select this option to display monetary amounts at billing rates. This option is only available if the Reporting at Billing Rates option is selected in Settings > Accounting > Labor Options). DPS automatically clears the Print Direct Expenses option and the Print Direct Consultant Expenses option on the Budget & Expense tab of the Options dialog box. Cost: Select this option to display monetary amounts at cost rates. This option is only available if the Enable Reporting at Burdened Rates option is not selected in Labor Options Settings. DPS automatically selects the Print Direct Expenses option and the Print Direct Consultant Expenses option on the Budget & Expense tab of the Options dialog box. Burden: Select this option to include overhead amounts in labor cost amounts. This option is only available if the Enable Reporting at Burdened Rates option is selected in Labor Options Settings.
Drill Down Sorting	Specify how detail lines are sorted in drill-down reports: Account Type, Account: Sort by account type (Assets, Liabilities, and so on) and then by account number. The drill-down report displays subtotals by account number. Account Number: Sort and display subtotals by account number. Transaction Type: Sort and display subtotals by transaction type. Reference Number: Sort and display subtotals by the reference numbers associated with transactions. Transaction Date: Sort and display subtotals by the posting dates of transactions. Description: Sort and display subtotals by transaction description.
Final Totals	Select this check box to include a line at the end of the report that displays totals for all amount columns.

Currency

Field	Description
Report In	If you set the Report At option to Cost, use this option to indicate in the type of currency you want DPS to display monetary amounts: Project Currency Billing Currency Project's Functional Currency Presentation Currency: Use the related Presentation Currency and Exchange Rate as Of options to specify the currency and the date to use in calculating exchange rates. If you set the Report At option to Billing, indicate the types of currency in which you want DPS to display monetary amounts: Billing Currency: The currency is based on the setting for the Use Billing Currency not Project Currency option in Labor Options Settings. When that option is selected, the monetary amounts display in the project's billing currency. When that option is not selected, the amounts display in the project currency. Presentation Currency: DPS uses a single currency to display all monetary amounts. Use the related Presentation Currency and Exchange Rate as Of fields to specify the currency and the date to use to determine exchange rates.
Presentation Currency	If you select presentation currency for one of the Report In options, use this option to select the currency in which monetary amounts display. The list includes all currencies enabled for use by your enterprise. DPS presents all amounts on the report in the currency that you specify, even though projects might not share a common project currency, billing currency, or functional currency. DPS uses the date that you specify in Exchange Rate as Of to determine the exchange rates for calculating the amounts.
Exchange Rate as Of	If you use the Presentation Currency option to specify a currency type, use this option to specify the date that DPS uses to determine the exchange rates used to calculate the presentation currency amounts from the project currency amounts.